Open Power and Energy NPROCURE

Government Tender for Maintenance of HT/LT Lines & TC under UGVCL Kheroj Division

Bid Publish Date

03-Dec-2025, 9:30 am

Bid End Date

17-Dec-2025, 4:00 pm

Value

₹45,45,446

Location

SABAR KANTHA , GUJARAT

Progress

Issue03-Dec-2025, 9:30 am
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 3

ELECTRICAL WATER LEVEL RECORDER POLYETHYLENE PIPE

Uttar Gujarat Vij Company Limited (UGVCL) invites experienced electrical contractors and infrastructure maintenance firms to participate in a government tender for annual maintenance of HT/LT power lines and transformers under the Kheroj Division, Sabarkantha. This open tender offers a significant opportunity for qualified bidders to secure a government contract valued at approximately ₹45.45 Lakhs. The project involves routine inspection, repair, and maintenance activities designed to ensure reliable power distribution, reduce outages, and enhance network efficiency. Bidders must meet strict eligibility criteria, including valid licenses, financial stability, and proven experience. The procurement process is conducted electronically via the NProcure portal, with detailed instructions and strict deadlines. This tender emphasizes transparency, technical excellence, and compliance with safety standards, making it ideal for power sector contractors seeking government projects in Gujarat. The contract duration is 24 months, with structured payment terms and clear evaluation criteria, fostering long-term collaboration in the power and energy sector.

Scope Of Work

The scope of work for this tender includes:

  • Routine inspection and maintenance of HT and LT power lines and associated equipment.
  • Repair and replacement of damaged conductors, insulators, and transformers.
  • Upkeep of power distribution infrastructure to ensure minimal outages.
  • Ensuring safety standards are maintained during all maintenance activities.
  • Coordination with UGVCL officials for scheduled work and emergency repairs.

Key deliverables include:

  • Regular maintenance reports.
  • Timely completion of scheduled tasks.
  • Compliance with safety and technical standards.

The process involves:

  1. Receiving work orders from UGVCL.
  2. Planning and mobilizing resources.
  3. Executing maintenance activities.
  4. Reporting and documentation.
Equipment Requirements Specifications
Transformers Capacity: 50KVA to 250KVA
Conductors Material: Aluminum, Copper
Insulators Material: Porcelain or Polymer

The contractor must ensure all work adheres to applicable safety and technical standards, with qualified personnel and proper tools for execution.

Technical Specifications

The technical specifications include:

Parameter Requirement
Power Line Conductors Aluminum or Copper, conforming to IS standards
Transformers Capacity: 50KVA to 250KVA, compliant with IS 1180
Insulators Porcelain or Polymer, suitable for voltage levels
Tools & Equipment Certified and tested for safety standards

Sequential procedures involve:

  • Inspection of existing infrastructure.
  • Identification of repair needs.
  • Procurement of specified equipment.
  • Execution of maintenance tasks.
  • Quality checks and safety compliance.

All technical work must meet the standards outlined in the tender documents and applicable Indian standards (IS).

Financial Requirements

The estimated contract value is approximately ₹45,45,445.95 (INR). The financial proposal should include:

Cost Component Amount (INR)
Material costs As per actuals
Labour charges As per scope
Equipment & tools As per requirement
Overheads & profit To be quoted

Payment terms are structured as follows:

  • 30% advance upon contract signing.
  • 40% mid-term payment based on progress.
  • 30% upon completion and acceptance.
    All payments are subject to submission of valid bills and work completion certificates.
    Bidders must submit detailed cost breakdowns in their proposals.

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

  • ✓ Must have a valid electrical contractor license.
  • ✓ Must possess a valid Vander registration.
  • ✓ Should provide solvency certificates covering the last three financial years.
  • ✓ Must submit income tax clearance certificates for the past three years.
  • ✓ Experience in power line maintenance projects with references.
  • ✓ Valid EPF and GST registration numbers.
  • ✓ Submit partnership deed if applicable.
  • ✓ Provide tools & tackle certificates.
  • ✓ Submit a copy of the insurance policy.
  • ✓ Power of attorney attested copies, if applicable.
  • ✓ Labour license, if applicable.
Financial & Qualification Requirements Details
Minimum annual turnover ₹30 Lakhs
Experience in similar projects At least 2 years
Valid licenses & registration As per government norms
Security deposit As specified in tender

Applicants must submit all documents as specified for preliminary and commercial stages to qualify for evaluation.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

17-12-2025 16:30

2. COMMERCIAL STAGE

17-12-2025 16:40

Required Forms

PRELIMINARY

Tender Fee and EMD Details

User Defined Template-Standard

Required

COMMERCIAL

Percentage Rate

Library-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Solvency certificate

Required
2

Separate EPF code No.

Required
3

Last Three Year income tax clearance certificate.

Required
4

Experience Certificate

Required
5

Group Insurance copy of the insurance policy

Required
6

Details of equipments available with the tendered.

Required
7

Electrical contractor license as and when required.

Required
8

Tools & tackle Certificate.

Required
9

Attested copy of power of attorney, if any, for signing the bid documents.

Required
10

Contractor having Vander registration can apply.

Required
11

Contractor should produce PAN No. copy.

Required
12

Tender Fee Amount and DD No. & Date.

Required
13

EMD amount and DD No. & Date.

Required
14

GST Registration is required.

Required
15

Partnership deed must be required in case of partnership firm

Required
16

Labour license if applicable.

Required
17

Other As per Tender

Required
18

Submit Reg. Document Regarding pole Erection Device / Machine As per Latte No-GUVNL /Tech-3/ De-1/793 , Date:-09.06.25

Required

Stage - COMMERCIAL STAGE

1

SCHEDULE-B

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this tender?

The bid submission deadline is 17th December 2025 at 4:00 PM. Bidders must upload all required documents and bids before this time, as late submissions will not be accepted.

What documents are required for eligibility?

Applicants must submit:

  • Valid electrical contractor license
  • Vander registration
  • Solvency certificates for last 3 years
  • Income tax clearance certificates
  • Experience certificates
  • EPF and GST registration numbers
  • Partnership deed (if applicable)
  • Tools & tackle certificates
  • Power of attorney (if applicable)
  • Insurance policy copy
  • PAN card
  • Tender fee receipt and EMD details
  • Labour license (if applicable)
  • Other documents as specified in the tender guidelines.
How is the evaluation of bids conducted?

Bids are evaluated based on technical competence (50%), financial capacity (30%), and past performance (20%). Minimum qualifying marks are 70%. The process involves technical and commercial bid opening, with detailed scoring based on submitted documents and project experience.

What are the key technical specifications for this project?

The project requires maintenance of power lines and transformers, including:

  • Aluminum or Copper conductors
  • Transformers with capacities from 50KVA to 250KVA
  • Porcelain or Polymer insulators
  • Certified tools and equipment
    All work must comply with Indian standards (IS) and safety regulations, ensuring reliable power distribution and infrastructure safety.
Who can I contact for support during the tender process?

Support can be obtained from the IDAR DIVISION OFFICE at 9925212467 or via email at [email protected]. Assistance is available during working hours, and bidders are encouraged to attend the free vendor training sessions held every Saturday at (n)code solutions, GNFC Ltd., Ahmedabad.

Similar Tenders

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Annual Rate Contract Tender for Erection, of HT/LT LINE & TC work under BHILODA-2 S/Dn, BHILODA DO, UGVCL

Uttar Gujarat Vij Company Limited

📍 SABARKANTHA, GUJARAT

Est: ₹45.3 L
⏰ Deadline: 2 weeks left
🛒 Type: Service
View NPROCURE