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Open State Governments & UT NPROCURE

Government Tender for Routine Maintenance & Servicing of LT Panels at Mehsana Buildings

Bid Publish Date

02-Jul-2025, 6:45 am

Bid End Date

14-Jul-2025, 10:30 am

EMD

₹1,413

Value

₹1,41,253

Location

MAHESANA , GUJARAT

Progress

Issue02-Jul-2025, 6:45 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

30  Days

Currency Type

Single

Categories 8

PANEL ELECTRICAL ALCO METER ELECTRICAL BOARD LOW TENSION PANEL WATER LEVEL RECORDER CR PANEL ROUTINE MAINTENANCE

This government tender offers an opportunity for electrical contractors to participate in routine maintenance and servicing of Low Tension (LT) panels across various government buildings in Mehsana, Gujarat. Managed by the Mehsana Electrical Division under the Roads and Buildings Department, the project aims to ensure uninterrupted electrical service, safety, and compliance in public sector infrastructure. The tender invites experienced bidders with valid licenses, financial stability, and proven expertise in electrical maintenance. The scope includes inspection, testing, component replacement, and safety certification, with a project cost estimated at approximately ₹1,41,252.54. The process involves online submission, eligibility verification, technical evaluation, and final award based on combined scores. Bidders are encouraged to review detailed documents, adhere to deadlines, and participate in free training sessions to facilitate a smooth bidding process. This tender underscores the government's commitment to maintaining reliable electrical systems in public facilities, promoting transparency, quality, and safety in public sector projects.

Scope Of Work

The scope of work includes:

  • Routine maintenance and servicing of LT panels at designated government buildings in Mehsana.
  • Inspection, cleaning, and testing of electrical panels.
  • Replacement of faulty components and parts.
  • Ensuring compliance with safety standards and electrical codes.
  • Maintaining detailed service records.

The process involves:

  1. Initial inspection and assessment of existing LT panels.
  2. Scheduled maintenance visits as per the approved plan.
  3. Troubleshooting and repairs during each visit.
  4. Final testing and certification of electrical safety.
Key Specifications Details
Electrical Panel Type Low Tension (LT) Panels
Voltage Range Up to 650V
Maintenance Frequency As per schedule
Safety Standards IEC 60439, IS 8623
  • All work must be completed within 30 days of contract signing.
  • The contractor shall provide qualified electrical technicians and adhere to safety protocols.
  • Use of genuine spare parts and tools is mandatory.
  • The contractor must submit periodic progress reports and a completion certificate.

Technical Specifications

The electrical panels involved are Low Tension (LT) panels operating at voltages up to 650V. The contractor must ensure compatibility with existing infrastructure and adhere to IEC 60439 and IS 8623 standards. The process involves sequential inspection, cleaning, testing, and component replacement. Technical parameters include:

plaintext
Voltage: Up to 650V
Frequency: 50Hz
Protection Class: IP 42 or higher
Material Standards: IS 8623 compliant

The work process includes:

  • Conducting detailed inspections.
  • Testing electrical parameters.
  • Replacing defective parts.
  • Final safety certification.

All procedures must follow safety protocols, and the contractor shall use certified genuine parts for replacements.

Financial Requirements

The estimated project cost is ₹1,41,252.54. The financial breakdown includes:

Cost Component Amount (₹)
Tender Fee 600
EMD 1,413
Estimated Work Cost 1,41,252.54

Payment terms:

  • 50% advance upon contract signing.
  • Remaining 50% upon completion and approval.
  • Payments will be processed within 15 days of submission of all required documents and certification.
  • All costs must be inclusive of taxes and duties.

Documents 6

G S T LTR.pdf

TENDER_DOCUMENT

GR.pdf

TENDER_DOCUMENT

NOTICE NO 04.pdf

TENDER_DOCUMENT

PQ CRETERIA.pdf

TENDER_DOCUMENT

SBD Document.pdf

TENDER_DOCUMENT

SCHEDULE A AND B.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have a valid electrical contractor license issued by the appropriate authority.
✓ Must possess a valid G.S.T. registration and PAN card.
✓ Must submit a Bank Solvency Certificate of at least 20% of the tender value issued in 2025 by a nationalized or scheduled bank.
✓ Must provide EMD of ₹1,413 in the form of FDR or demand draft valid for at least 180 days.
✓ Must have valid registration as an electrical contractor of appropriate class.
✓ Experience in electrical maintenance works for government or large institutional buildings is preferred.

Qualification Criteria Details
Electrical Contractor License Valid and current
G.S.T Registration Valid and active
Bank Solvency ≥ 20% of estimated cost
Tender Fee Paid and documented
Experience Minimum 2 years in electrical maintenance

Note: All documents must be valid and up-to-date at the time of submission.

Bidding Process

Process Timeline

1. Preliminary Stage

14-07-2025 16:05

2. Commercial Stage

14-07-2025 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Kindly attach Scan copy of Tender fee [Demand Draft ] in Favor of Executive Engineer, Mehsana Electrical (R&B) Division, Mehsana

Required
2

Kindly attach Scan copy of E.M.D. (Not Less than 180 Days) in FDR Form only in Favor of Deputy Executive Engineer, Mehsana Electrical (R&B) Sub Dn., Mehsana / Exemption Certificate

Required
3

Kindly attach Scan copy of Current Calendar Year Bank Solvency of 20 Percentage Amount put to tender of Nationalized / Schedule Bank Issued In 2025

Required
4

Kindly attach Scan copy of Valid PAN Card.

Required
5

Kindly attach scan copy of Valid G.S.T number.

Required
6

Scanned Copy of Valid Contractor Registration of Appropriate Class. (Electrical)- Mandatory [Renewal Receipt of Registration is not valid]

Required
7

Kindly attach scan copy of Valid Electrical Contractor Licence. Mandatory. [Renewal Receipt of Electrical Contractor License is not valid]

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this tender?

The bid submission deadline is 14th July 2025 at 4:00 PM. Bidders must upload all required documents and bids before this time, as late submissions will not be accepted.

What documents are required to participate in this tender?

Participants must submit:

  • Tender fee demand draft or receipt
  • EMD in FDR form or demand draft
  • Bank solvency certificate
  • Valid PAN and G.S.T. registration
  • Contractor registration of appropriate class
  • Electrical contractor license
    All documents must be valid and submitted in scanned format as per the tender guidelines.
How is the selection process conducted?

The selection involves technical evaluation based on experience and competence, followed by financial bid opening for qualified bidders. The final award is based on the combined score of technical and financial evaluations, with technical competence carrying more weight.

Are there any training sessions available for online bidding?

Yes, free vendor training sessions are organized every Saturday at (n)Code Solutions, Ahmedabad. These sessions help bidders understand the online bidding process, document submission, and use of digital certificates. Contact the support team for registration and details.

What are the technical standards for the electrical panels involved?

The electrical panels must comply with IEC 60439 and IS 8623 standards. They should be suitable for low tension applications, with protection class IP 42 or higher, and designed for voltages up to 650V. Use of certified genuine parts is mandatory for replacements.