Government Tender for Maintenance & Repair of Backhoe Loaders - Gujarat
Progress
This government tender invites qualified contractors to submit bids for Annual Rate Contract focused on maintenance, repairing, and genuine spare parts supply for Backhoe Loaders and Earthmoving Machinery in Gujarat. Managed by Anjar Nagarpalika, this opportunity is ideal for companies specializing in heavy equipment maintenance, repair services, and spare parts supply. The tender aims to ensure efficient operation and longevity of municipal earthmoving equipment, supporting infrastructure development projects. Bidders must meet eligibility criteria, submit required documentation, and adhere to the specified timelines. This open tender provides a transparent procurement process for public sector organizations seeking reliable service providers for municipal machinery maintenance. The project duration is 12 months, with a focus on quality, compliance, and timely delivery. Interested companies should review detailed technical specifications, financial requirements, and evaluation criteria to prepare competitive bids and secure this valuable government contract.
Scope Of Work
• Provide comprehensive maintenance and repair services for Backhoe Loaders and Earthmoving Machinery.
• Supply genuine spare parts as per manufacturer specifications.
• Ensure preventive maintenance to minimize downtime.
• Perform diagnostics and repairs for mechanical, hydraulic, and electrical components.
• Maintain detailed service logs and maintenance records.
• Adhere to safety standards and environmental regulations.
• Complete all work within the specified completion period of 12 months.
• Sequential Process:
- Receive work orders.
- Conduct diagnostics.
- Perform repairs and maintenance.
- Supply spare parts.
- Complete reporting and documentation.
| Specification | Details |
|---|---|
| Machinery Type | Backhoe Loaders, Earthmoving Equipment |
| Service Duration | 12 months |
| Response Time | Within 24 hours of service request |
| Quality Standards | OEM specifications |
• Bidders must demonstrate experience in heavy machinery maintenance and availability of skilled technicians.
Technical Specifications
| Parameter | Specification |
|---|---|
| Machinery Compatibility | Backhoe Loaders and Earthmoving Equipment |
| Spare Parts Quality | Original OEM parts |
| Maintenance Frequency | As per OEM guidelines |
| Response Time | Within 24 hours |
| Service Standards | ISO 9001 compliant |
Sequence of procedures:
- Receive work request.
- Conduct diagnostics.
- Perform repairs and replacements.
- Verify quality and test machinery.
- Document service completion.
Bidders must ensure compliance with technical standards and availability of skilled technicians to meet service requirements.
Financial Requirements
The estimated contract value ranges from ₹5,00,000 to ₹15,00,000 depending on the scope of work and machinery serviced. The payment terms are as follows:
- 30% advance upon contract signing.
- 40% after completion of 50% of scheduled maintenance.
- 30% after final acceptance and submission of all required documents.
| Cost Component | Percentage | Remarks |
|---|---|---|
| Service Charges | 70% | Based on work completed |
| Spare Parts | 30% | Actual cost plus markup |
Bidders must provide a detailed financial proposal aligned with the scope of work and adhere to the payment schedule outlined above.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹600
Contract Form
Expression of Interest
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
28-09-2026 10:00:00
Document Download End
12-10-2026 18:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
AMC/Maintenance Contracts
Authority & Contact
Officer Inviting Bids
Anjar Nagarpalika
Bid Opening Authority
Chief Officer Anjar Nagarpalika
Address
Anjar Nagarpalika veer bhagatshing bhavan anjar-kutch
Contact Details
7211147581
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Documents 1
terms and condition.pdf
TENDER_DOCUMENT
Categories
10
Bidding Process
Process Timeline
20-10-2026 10:00
20-10-2026 10:05
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary
as per tender document
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Stage - commercial
as per tender document
Required
Eligibility Criteria
✓ Must have relevant experience in maintenance and repair of earthmoving machinery.
✓ Must possess valid digital certificates as per government procurement standards.
✓ Must submit all required documentation for preliminary and commercial stages.
✓ Financial criteria:
| Criterion | Minimum Requirement |
|---|---|
| Turnover | ₹50 Lakhs in last 3 years |
| Past Contracts | At least 2 similar projects in last 2 years |
✓ Bidder must be registered with appropriate authorities and have valid licenses for machinery maintenance.
✓ No prior record of default or legal disputes related to government contracts.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender for Backhoe Loader maintenance?
This tender covers annual maintenance, repair services, and supply of genuine spare parts for Backhoe Loaders and Earthmoving Machinery used by Anjar Nagarpalika. Bidders must provide comprehensive maintenance services, timely repairs, and supply original spare parts to ensure machinery efficiency and longevity.
Who is eligible to participate in this tender?
Eligible bidders must submit all required documentation as specified, including preliminary and commercial stage documents. They should have relevant experience in heavy machinery maintenance, possess valid digital certificates, and meet financial qualification criteria. Details are outlined in the eligibility section.
What are the key dates and deadlines for this tender?
The bid submission start date is 28-09-2026 at 10:00 AM, with the final bid submission deadline on 12-10-2026 at 6:00 PM. The preliminary evaluation will occur on 20-10-2026 at 10:00 AM, followed by the commercial evaluation at 10:05 AM on the same day. Bidders must adhere to these timelines to participate successfully.
What documents are required to participate in this tender?
Bidders must submit all documents as per tender requirements, including proof of bid processing fee, EMD (if applicable), and certificates. Specific documents are detailed in the tender notice, and mandatory submission is required for both preliminary and commercial stages.
How can I obtain the tender documents and further information?
Tender documents are available for download free of cost from the NProcure website. For assistance, bidders can contact nCode Solutions Support Team at +91-79-40007517 or via email at [email protected]. A vendor training camp is organized every Saturday to guide bidders through the process.