Government Tender for Maintenance of Transformer Centre on ARC Basis in Kim Division
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
5
This government tender offers an excellent opportunity for electrical maintenance contractors to provide transformer centre maintenance services for Dakshin Gujarat Vij Company Ltd. (DGVCL) in Surat, Gujarat. The project involves outsourcing maintenance work on an ARC basis to ensure reliable power distribution and minimal outages across the Kim Division network. Bidders must meet strict eligibility criteria, including technical experience, financial stability, and certification requirements. The tender process is conducted electronically via the nProcure portal, with detailed technical and commercial evaluation stages. The project has an estimated value of ₹25,00,000 and a completion timeline of 12 months. Interested companies specializing in electrical works, power infrastructure, and maintenance services are encouraged to participate. The tender documents provide comprehensive technical specifications, eligibility details, and submission procedures to facilitate a smooth bidding process, ensuring transparency and fairness in awarding the contract.
Scope Of Work
The selected contractor will be responsible for comprehensive maintenance of transformer centres under Kim Division on an ARC basis. The scope includes:
- Regular inspection, testing, and preventive maintenance of transformers and associated equipment.
- Immediate repair and troubleshooting of faults to minimize power outages.
- Replacement of faulty parts with genuine components.
- Ensuring safety standards and compliance with electrical safety norms.
- Maintaining detailed records of maintenance activities.
The process involves:
- Conducting initial site assessment.
- Developing a maintenance schedule in coordination with DGVCL.
- Performing scheduled and emergency maintenance as per the approved plan.
- Submitting periodic reports and maintenance logs.
| Key Deliverables | Description |
|---|---|
| Preventive Maintenance | Scheduled inspections and testing |
| Corrective Maintenance | Fault rectification within stipulated time |
| Safety Compliance | Adherence to safety protocols |
| Documentation | Maintenance reports and records |
Bidder must ensure availability of skilled electrical technicians and adhere to safety and technical standards specified in the tender documents.
Technical Specifications
The tender involves electrical maintenance works adhering to the following specifications:
| Parameter | Specification |
|---|---|
| Transformers | Up to 1000 KVA capacity |
| Voltage Level | 11kV / 33kV |
| Maintenance Standards | As per IS 2026 and DGVCL guidelines |
| Equipment | Testing kits, safety gear, replacement parts |
| Procedures | Scheduled inspections, fault diagnosis, repairs |
Bidders should follow the detailed technical specifications outlined in the tender documents, including safety measures, testing procedures, and quality standards. The process includes initial assessment, maintenance planning, execution, and reporting, ensuring minimal disruption to power supply.
Financial Requirements
The estimated project cost is ₹25,00,000, with detailed cost components as follows:
| Cost Component | Amount (₹) |
|---|---|
| Labour | 40% |
| Materials & Parts | 35% |
| Equipment & Tools | 15% |
| Miscellaneous | 10% |
Payment terms are as follows:
- 30% advance upon contract signing.
- 40% after completion of initial phase.
- Remaining 30% after final acceptance.
Bidders must submit a detailed financial proposal using the prescribed format, including all applicable taxes and duties. The bid should be valid for 180 days from the bid submission deadline.
Documents 5
2.1 Tender Invite.pdf
TENDER_DOCUMENT
2.2 N-procure.pdf
TENDER_DOCUMENT
2.3 Tech Specification.pdf
TENDER_DOCUMENT
2.4 bid documents.pdf
TENDER_DOCUMENT
Schedule-B.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid electrical contractor license and relevant certifications.
- ✓ Proven experience in electrical maintenance, especially in power distribution networks.
- ✓ Financial stability with minimum turnover of ₹50 lakhs in the last 3 years.
- ✓ Must submit EMD of ₹[EMD amount] and tender fee of ₹1180.
- ✓ Attach notarized/self-attested copies of all technical, financial, and legal documents.
| Qualification Parameter | Requirement |
|---|---|
| Experience | Minimum 3 years in electrical maintenance |
| Financial Turnover | Minimum ₹50 lakhs in last 3 years |
| Certification | Valid electrical contractor license |
| EMD | As specified in tender documents |
Bidders must meet all eligibility criteria to qualify for technical evaluation.
Bidding Process
Process Timeline
07-03-2026 11:00
07-03-2026 12:00
07-03-2026 13:00
Required Forms
PRELIMINARY
SRC-Tender Fee EMD
User Defined Template-Secured
TECHNICAL
SRC-Tech Stage
User Defined Template-Secured
COMMERCIAL
Percentage Rate
Library-Secured
Required Documents
Stage - PRELIMINARY
Tender Fee and EMD paid - Proof of Copy req. to be attached
RequiredStage - TECHNICAL
All technical Related document required to be attached with notarized/Self attested
RequiredStage - COMMERCIAL
Percentage Rate
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of work for this tender?
The scope includes preventive and corrective maintenance of transformers, testing, safety compliance, and documentation. Bidders must ensure timely fault diagnosis, repairs, and adherence to safety standards as detailed in the tender documents.
What are the eligibility criteria to participate?
Eligible bidders must possess valid electrical licenses, demonstrate minimum 3 years of experience, have a minimum turnover of ₹50 lakhs, and submit the EMD and tender fee. All documents must be notarized or self-attested.
How can I submit my bid?
Bids are to be submitted electronically via the nProcure portal. Bidders should download the tender documents, pay the tender fee and EMD, and upload all required technical and commercial documents before the deadline. Support is available for online submission.
What are the key dates I should remember?
Important dates include Bid submission start on 23-02-2026, end on 05-03-2026, and tender opening on 07-03-2026. Ensure all documents are submitted before deadlines to avoid disqualification.
What is the evaluation process?
Evaluation involves technical assessment, financial bid review, and experience verification. Bidders must meet minimum qualifying marks and all eligibility criteria. The highest scoring bid will be awarded the contract.
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Documents 5
2.1 Tender Invite.pdf
TENDER_DOCUMENT
2.2 N-procure.pdf
TENDER_DOCUMENT
2.3 Tech Specification.pdf
TENDER_DOCUMENT
2.4 bid documents.pdf
TENDER_DOCUMENT
Schedule-B.pdf
TENDER_DOCUMENT