Government Tender for Maintenance of Transformers at Vapi West - Power Sector Opportunity
Progress
This government tender offers a unique opportunity for experienced contractors to participate in transformer maintenance projects at Vapi West, Gujarat, managed by Dakshin Gujarat Vij Company Ltd. (DGVCL). The project involves comprehensive maintenance, inspection, and repair of electrical transformers to ensure reliable power supply in the region. With a project duration of 12 months and an estimated value of ₹10,00,000, the tender is open to qualified electrical service providers with proven experience and technical capability. The process is fully online, requiring bidders to submit technical and financial proposals through the official portal before the deadline. Key evaluation factors include technical competence, past experience, and cost-effectiveness. This tender is ideal for companies specializing in electrical infrastructure maintenance, offering a significant opportunity to secure a government contract in Gujarat’s power infrastructure sector. Bidders must adhere to eligibility criteria, submit all required documents, and participate in the structured evaluation process to win this lucrative project.
Scope Of Work
The scope of work involves the maintenance of transformers of various capacities at designated locations within Vapi West. Key deliverables include:
- Regular inspection and testing of transformers
- Replacement of worn-out parts and components
- Ensuring safety standards and compliance
- Preventive and corrective maintenance
- Documentation of maintenance activities
The process includes:
- Initial assessment and planning based on site conditions
- Execution of maintenance activities as per technical specifications
- Testing and commissioning post-maintenance
- Reporting and documentation of all activities
| Parameter | Specification |
|---|---|
| Transformer Capacities | Various (as per site requirement) |
| Maintenance Frequency | As per schedule or condition |
| Safety Standards | Compliant with IEC/ISO norms |
| Documentation | Maintenance reports, testing results |
All work must be completed within the completion period of 12 months, adhering to safety and quality standards specified in the tender documents.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Transformer Types | Distribution and power transformers |
| Voltage Range | 11kV to 33kV |
| Maintenance Standards | IEC 60076, IS 2026 |
| Testing Equipment | Must be calibrated and certified |
| Safety Norms | Follow OSHA and local safety regulations |
Sequential process:
- Conduct initial site survey.
- Prepare maintenance plan.
- Perform inspections and repairs.
- Conduct testing and commissioning.
- Submit detailed reports for each transformer.
All technical activities must comply with applicable standards and be documented for quality assurance.
Financial Requirements
The estimated project cost is ₹10,00,000, with detailed cost components as follows:
| Cost Component | Estimated Amount |
|---|---|
| Labour and Materials | ₹7,00,000 |
| Testing and Inspection | ₹1,00,000 |
| Miscellaneous Expenses | ₹1,00,000 |
| Contingency | ₹1,00,000 |
Payment terms:
- 30% advance upon contract signing.
- 40% after completion of initial phase.
- 30% after final testing and approval.
- Payments will be made through bank transfer against submitted invoices.
Bidders must submit a detailed financial proposal aligned with these guidelines.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹2,360
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
27-08-2026 18:00:00
Document Download End
17-09-2026 18:00:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹10,00,000
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
EXECUTIVE ENGINEER,VAPI R DN
Bid Opening Authority
PARIMAL MAGANBHAI PATEL
Address
BALITHA
Contact Details
9879200764
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Documents 7
2.1 Notice.pdf
TENDER_DOCUMENT
2.2 Integrity Part.pdf
TENDER_DOCUMENT
2.4 Terms and condition.pdf
TENDER_DOCUMENT
bank detail for Payment.pdf
TENDER_DOCUMENT
Document.pdf
TENDER_DOCUMENT
IMPORTANT CONDITION.pdf
TENDER_DOCUMENT
Schedule B TC Maintanance.pdf
TENDER_DOCUMENT
Categories
6
Bidding Process
Process Timeline
18-09-2026 11:00
18-09-2026 12:00
18-09-2026 13:00
Required Forms
PRELIMINARY
Vapi RURAL Division-Tender Fee EMD
User Defined Template-Secured
TECHNICAL
Tender Fee Form
Library-Standard
COMMERCIAL
Percentage Rate
Library-Secured
Required Documents
Stage - PRELIMINARY
Tender Fee and EMD paid - proof of copy req. to be attached
RequiredAs per Tender Documents
Requiredtender documents
Stage - TECHNICAL
All Technical Doc. for pre-qualification req. to be attached
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Eligibility Criteria
✓ Must have valid registration, license, and certification for electrical maintenance works.
✓ Proven experience in transformer maintenance projects, preferably for government or utility companies.
✓ Financial stability with minimum annual turnover of ₹5,00,000 in the last three years.
✓ Must submit all required documents, including tender fee, EMD proof, and technical qualification documents.
✓ Bidder must possess a valid Digital Signature Certificate (DSC) for online submission.
| Qualification Criteria | Details |
|---|---|
| Minimum Annual Turnover | ₹5,00,000 in last 3 years |
| Experience | At least 2 completed transformer maintenance projects |
| Certification | Electrical contractor license, ISO certifications (if any) |
| Financial Documents | Audited financial statements for last 3 years |
| Bid Security | EMD as specified in tender documents |
Note: Bidders must meet all criteria to qualify for technical evaluation and subsequent award.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 03-09-2026 at 6:00 PM. Bidders must upload all required documents and proposals before this time to participate in the tender.
What documents are required for technical qualification?
Bidders must submit all technical documents demonstrating their experience and qualifications, including relevant project certificates, licenses, and ISO certifications. Refer to the tender document for the complete list of required documents.
How can I participate in the online bidding process?
Participants need a valid Digital Signature Certificate (DSC) and must register on the official e-procurement portal. Training sessions are available weekly to assist bidders in understanding the process. Contact support at +91-79-40007517 for guidance.
What is the estimated project cost and payment terms?
The estimated cost is ₹10,00,000. Payments will be made in installments: 30% advance, 40% after initial completion, and 30% after final testing, payable via bank transfer against invoices.
Who is the contact person for tender clarifications?
For clarifications, contact Parimal Maganbhai Patel, Bid Opening Authority, at 9879200764 or via email at [email protected].