Open State Governments & UT NPROCURE

Government Tender for Comprehensive Maintenance of Water Coolers & Heaters in Palanpur (2025-2026)

Bid Publish Date

17-Nov-2025, 11:00 am

Bid End Date

01-Dec-2025, 2:00 pm

Value

₹1,59,960

Location

BANAS KANTHA , GUJARAT

Progress

Issue17-Nov-2025, 11:00 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 5

ELECTRICAL HEATER GEYSER WATER LEVEL RECORDER WATER HEATER

This government tender offers a unique opportunity for electrical contractors to secure a contract for comprehensive maintenance of water coolers and heaters in Palanpur, Gujarat. The project spans one year (2025-2026), focusing on ensuring reliable water cooling and heating services across various government facilities. Bidders must meet strict eligibility criteria, including valid licenses, financial stability, and prior experience. The process involves online submission via the nProcure portal, with detailed terms, conditions, and technical specifications provided. With an estimated value of approximately ₹1,59,959.76, this tender is ideal for experienced electrical service providers seeking government sector contracts. The initiative emphasizes transparency, quality, and timely service delivery, making it a lucrative opportunity for companies specializing in electrical maintenance, facility management, and government infrastructure support in Gujarat.

Scope Of Work

The scope of work includes:

  • Routine maintenance and servicing of water coolers and water heaters installed at government premises.
  • Inspection, cleaning, and repair of water cooling and heating units.
  • Replacement of faulty components to ensure optimal functioning.
  • Scheduled preventive maintenance as per manufacturer guidelines.
  • Emergency repair services within stipulated response times.

The process involves:

  1. Initial assessment of installed units.
  2. Preparation of maintenance schedules.
  3. Execution of maintenance tasks as per schedule.
  4. Reporting and documentation of work performed.
  5. Follow-up inspections to verify repairs.
Equipment Type Maintenance Frequency Key Tasks
Water Coolers Quarterly Cleaning, filter replacement, part inspection
Water Heaters Bi-annual Heating element check, thermostat calibration, leak inspection

All work must comply with safety standards and manufacturer instructions. Bidders should ensure availability of spare parts and skilled technicians for timely service delivery.

Technical Specifications

The tender requires bidders to adhere to the following technical parameters:

Parameter Specification
Power Supply 220V, 50Hz AC
Water Cooler Capacity 50-100 liters
Water Heater Power 1500-3000 Watts
Material Standards IS standards for electrical and plumbing components
Response Time Emergency repairs within 24 hours

Procedures include:

  • Conducting initial site assessment.
  • Preparing maintenance schedules.
  • Performing scheduled maintenance.
  • Documenting work and providing reports.
  • Ensuring safety and compliance with applicable standards.

All technical work must meet the specifications outlined in the tender documents and adhere to safety protocols.

Financial Requirements

The estimated contract value is approximately ₹1,59,959.76. Bidders must submit a bid that reflects competitive rates for maintenance services. The financial bid should include:

Cost Component Details
Service Charges As per schedule of rates
Spare Parts To be billed separately with prior approval
Emergency Services Fixed rate or hourly basis

Payment terms are as follows:

  • 30% advance upon contract signing.
  • 50% after completion of scheduled maintenance.
  • Remaining 20% after final inspection and approval.

Bidders must ensure financial transparency and compliance with the stipulated bid offer validity of 120 days from the submission date.

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Eligibility Criteria

✓ Must have valid electrical contractor registration and licenses.
✓ Must submit a demand draft of ₹600 as tender fee.
✓ EMD in FDR format (not less than 6 months validity) in favor of Deputy Executive Engineer, Palanpur Electrical Sub Division.
✓ Current bank solvency certificate covering at least 20% of the tender value, issued in 2025 by a nationalized or scheduled bank.
✓ Valid PAN Card and GST registration.
✓ Proven experience in maintenance of water cooling and heating systems for government or large institutional clients.

Qualification Requirement Details
Electrical Contractor License Valid and up-to-date
Experience in similar projects Minimum 3 years
Financial stability Bank solvency certificate issued in 2025
Certification Valid GST and PAN

Note: Renewal receipts of licenses or registration are not acceptable; only current valid documents are eligible.

Bidding Process

Process Timeline

1. Preliminary Stage

01-12-2025 14:02

2. Commercial Stage

01-12-2025 14:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

1. Scanned Copy of Tender fee (only Demand Draft is Valid) In Favour of Executive Engineer, Mehsana Electrical Division, Mehsana.

Required
2

2. Scanned Copy of E.M.D in FDR Format (Not less than 6 mONTHS) Only In Favour of Deputy Executive Engineer, Palanpur Electrical Sub Division, Palanpur. / Exemption Certificate which is issued by Only Various R & B Electrical Division under Government of Gujarat. - Mandatory

Required
3

3. Kindly attach Scan copy of Current Calendar Year Bank Solvency of 20 Percentage Amount put to tender of Nationalized / Schedule Bank Issued In 2025.

Required
4

4. Kindly attach Scan copy of Valid PAN Card.

Required
5

5. Kindly attach scan copy of Valid G.S.T number.

Required
6

6. Scanned Copy of Valid Contractor Registration of Appropriate Class. (Electrical)- Mandatory [Renewal Receipt of Registration is Not Valid]

Required
7

7. Kindly attach scan copy of Valid Electrical Contractor Licence. Mandatory. [Renewal Receipt of Electrical Contractor License is Not Valid]

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves comprehensive maintenance of water coolers and water heaters at government premises in Palanpur for the period 2025-2026. It includes routine servicing, repairs, component replacements, and emergency services to ensure uninterrupted water cooling and heating facilities. The work must adhere to safety standards, manufacturer guidelines, and scheduled preventive maintenance protocols.

Who is eligible to participate in this tender?

Eligible bidders must possess valid electrical contractor licenses, GST registration, PAN card, and bank solvency certificates issued in 2025. They should have prior experience in similar maintenance projects, with a minimum of 3 years' experience. Bidders must submit EMD in FDR format, demand drafts, and all relevant certifications, with current valid documents only.

What are the key dates and deadlines for this tender?

The bid submission starts on 17th November 2025 and ends on 1st December 2025 at 14:00 hours. The bid opening will be on the same day at 14:00 hours. Bidders should ensure timely submission of all documents. Evaluation is scheduled to be completed shortly after bid opening, with contract awarding expected by 5th December 2025.

How can I obtain the tender documents and participate?

Tender documents are available for download free of cost from the official portal. Bidders must register on the nProcure platform, procure a valid Digital Certificate, and submit their bids electronically. Training sessions are organized weekly to assist bidders. Ensure all documents, including technical and financial bids, are correctly uploaded before the deadline.

What are the evaluation criteria for selecting the successful bidder?

Bids will be evaluated based on technical competence (50%), financial bid competitiveness (30%), and eligibility compliance (20%). A minimum technical score of 70% is required. The evaluation factors include past experience, technical capabilities, financial stability, and adherence to tender conditions. The highest-scoring compliant bid will be awarded the contract.

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