Government Tender for Mandap Decoration & Miscellaneous Works at Bhuj Division
Progress
This government tender offers a unique opportunity for experienced event decorators and furniture suppliers to provide Mandap decoration, furniture, and articles on rental basis at Bhuj Division. Managed by the Gujarat State Road Transport Corporation (GSRTC), the project aims to enhance the visual appeal of official functions and VIP visits. The tender involves detailed stages including technical and commercial evaluations, with a focus on quality, safety, and timely execution. Bidders must meet eligibility criteria, submit required documents, and adhere to deadlines. With an estimated value of INR 20,00,000, this project is ideal for companies specializing in event decor, furniture supply, and related services seeking to collaborate with a reputed government organization. The tender process is facilitated through the NProcure portal, ensuring transparency and efficiency in government procurement activities.
Scope Of Work
The selected contractor will be responsible for the following:
- Providing Mandap decoration, furniture, and articles on rental basis for government functions at Bhuj Division.
- Ensuring timely setup, decoration, and dismantling of Mandaps and related articles.
- Supplying high-quality materials as per tender specifications.
- Maintaining cleanliness and safety standards during installation and removal.
- Coordinating with GSRTC officials for event schedules.
The key deliverables include:
- Decorated Mandaps suitable for VIP and VVIP visits.
- Furniture such as chairs, tables, and other articles as required.
- Additional decorative articles specified in tender documents.
The process involves:
- Submission of bid documents including tender fee and EMD.
- Technical evaluation based on submitted documents.
- Commercial evaluation through rate quotation.
- Final selection and contract award.
| Specification | Requirement |
|---|---|
| Mandap Size | Customized as per event |
| Material | Durable, aesthetic, and compliant with safety norms |
| Setup Time | Within specified timelines |
| Dismantling | Post-event cleanup and removal |
The contractor must adhere to all safety and quality standards outlined in the tender documents.
Technical Specifications
The materials and decoration standards must conform to the specifications outlined in the tender documents. The Mandaps should be constructed using durable, weather-resistant materials, with dimensions customizable as per event requirements. Furniture must be ergonomic, safe, and compliant with safety norms. The technical parameters include:
| Parameter | Specification |
|---|---|
| Material | Steel, wood, or approved composites |
| Load Capacity | Minimum 500 kg for Mandaps |
| Finish | Weatherproof, fire-retardant |
| Dimensions | As per event requirement, customizable |
Sequential procedures involve:
- Material procurement and quality checks.
- Construction and decoration as per design specifications.
- Inspection and approval by GSRTC officials.
- Dismantling and site cleanup post-event.
Financial Requirements
The estimated project cost is approximately INR 20,00,000. The financial bid should include a detailed breakdown:
| Cost Component | Estimated Amount |
|---|---|
| Material costs | INR 12,00,000 |
| Labour charges | INR 5,00,000 |
| Transportation | INR 1,00,000 |
| Miscellaneous | INR 2,00,000 |
Payment terms are as follows:
- 30% advance upon contract signing.
- 40% after completion of setup.
- Remaining 30% post successful event execution.
- Payments will be processed against submission of valid invoices and acceptance certificates.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,062
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
24-08-2026 10:00:00
Document Download End
08-09-2026 18:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹20,00,000
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Chief Civil Engineer. GSRTC, Ahmedabad
Bid Opening Authority
Chief Civil Engineer. GSRTC, Ahmedabad
Address
Civil Engg. Deptt., First Floor, Central Office, GSRTC, Nr. Bus Port, Ranip, Ahmedabad
Contact Details
Authority Records
BID & GeM Expert Consultancy
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Documents 6
CONDITIONS - MANDAP - BHUJ.pdf
TENDER_DOCUMENT
NIT - MANDAP - BHUJ.pdf
TENDER_DOCUMENT
SUMMARY - MANDAP - BHUJ.pdf
TENDER_DOCUMENT
TENDER SHEET - MANDAP - BHUJ.pdf
TENDER_DOCUMENT
01. GST - CASH DISCOUNT.pdf
TENDER_DOCUMENT
TENDER NIVIDA NO.7 (2026-27).pdf
TENDER_DOCUMENT
Categories
4
Bidding Process
Process Timeline
11-09-2026 18:30
11-09-2026 18:35
11-09-2026 19:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical
CIVIL WORK (FORM3-A)
User Defined Template-Standard
ELECTRICAL WORK (FORM 3-A)
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Provide Scan Copy of tender Fee
RequiredProvide Scan copy of EMD
RequiredStage - Technical Stage
Technical Documents as per Tender Condition
Required🤖 AI-Powered Bidder Prediction
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Eligibility Criteria
Bidders must meet the following criteria:
- ✓ Must have valid registration and licenses for event decoration and furniture supply.
- ✓ Provide scanned copies of tender fee payment and EMD as part of preliminary submission.
- ✓ Demonstrate experience in executing similar government or large-scale event projects.
- ✓ Submit technical documents as per tender conditions.
- ✓ Possess valid GST registration and PAN card.
| Financial Qualification | Requirement |
|---|---|
| Minimum Annual Turnover | INR 10,00,000 |
| Experience | At least 3 similar projects in the last 5 years |
| Certification | ISO or equivalent quality certifications (if applicable) |
Note: Non-compliance with eligibility criteria will lead to disqualification.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids for this tender?
The bid submission deadline is 08-09-2026 at 6:00 PM. Bidders must upload all required documents before this time, as late submissions will not be accepted.
What documents are required for technical evaluation?
Bidders must submit Technical Documents as per Tender Conditions, including relevant experience certificates, technical capability proofs, and compliance certificates. These are mandatory for technical evaluation.
How can I participate in the online bidding process?
Participants need a valid Digital Certificate issued by a licensed Certifying Authority of India. Bidders should register on the NProcure portal, complete the vendor registration, and attend the free training sessions available every Saturday at (n)Code Solutions, Ahmedabad.
What is the estimated value of this project?
The estimated project cost is approximately INR 20,00,000. The bid should include a detailed financial proposal within this budget range.
Who is the contact person for queries related to this tender?
All queries should be directed to the Chief Civil Engineer, GSRTC via email at [email protected] or through the support team at [email protected].