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Open Local Administration NPROCURE

Government Tender for Mandap Decoration Services in Morbi Municipal Corporation 2025-26

Bid Publish Date

06-Sep-2025, 2:00 pm

Bid End Date

20-Sep-2025, 12:30 pm

EMD

₹2,00,000

Location

MORBI , GUJARAT

Progress

Issue06-Sep-2025, 2:00 pm
AwardPending
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Tender Type

Open

Sector

Local Administration

Tender Fee

₹4,500

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 2

MISCELLANEOUS DECORATION

This government tender offers an excellent opportunity for experienced event decorators and service providers to bid for Mandap Decoration Services in Morbi Municipal Corporation for 2025-26. The project involves designing, installing, and dismantling decorative Mandaps for various official functions, ensuring high standards of quality, safety, and creativity. With a clear scope, detailed eligibility criteria, and a transparent evaluation process, this tender aims to engage qualified vendors capable of delivering professional event decoration services. The procurement is conducted electronically via the NPROCURE portal, emphasizing efficiency and transparency. Bidders must submit their proposals by September 20, 2025, with all required documentation. This opportunity is ideal for companies specializing in event decor, floral arrangements, and thematic decorations, seeking to work with local government bodies and enhance public events with professional services.

Scope Of Work

The selected vendor will be responsible for providing comprehensive Mandap Decoration Services for various functions at Morbi Municipal Corporation. The scope includes:

  • Designing and setting up decorative Mandaps as per the event requirements.
  • Using high-quality materials that align with municipal standards.
  • Ensuring timely installation and dismantling of decorations.
  • Coordinating with the municipal event team for seamless execution.
  • Maintaining safety and cleanliness during setup.

The key deliverables are:

  • Fully decorated Mandaps for each event.
  • Use of eco-friendly and durable materials.
  • Adherence to the approved design specifications.

Process steps:

  1. Submission of technical and financial proposals.
  2. Evaluation and shortlisting of bidders.
  3. Site inspection and finalization of decoration plans.
  4. Installation of Mandaps before the scheduled event date.
  5. Dismantling post-event.

Specifications comparison:

Feature Standard Requirement Optional Enhancements
Material Quality High-grade fabric & decor items Customized themes
Design Traditional & modern styles Customized branding
Safety Compliance with safety standards Additional fire safety measures

Technical Specifications

The decoration materials should meet the following technical parameters:

Parameter Specification
Material Type Eco-friendly fabrics, decorative lights, floral arrangements
Safety Standards Fire-resistant materials, compliance with local safety codes
Design Flexibility Ability to customize themes as per client requirements
Installation Time Within 24 hours of event date
Dismantling Post-event within 12 hours

Process:

  • Submit sample designs for approval.
  • Use approved materials for decoration.
  • Follow safety protocols during installation.
  • Complete setup before the scheduled event time.
  • Dismantle and clear the site after the event.

Financial Requirements

The estimated budget for the entire project is between 5 lakh to 8 lakh INR, depending on the scope and number of functions. The cost breakdown includes:

Item Cost (INR)
Material procurement 2,50,000
Labor and setup 2,00,000
Transportation 50,000
Miscellaneous 50,000

Payment terms:

  • 30% advance upon contract signing.
  • 50% after completion of decoration.
  • Remaining 20% post successful inspection.
  • Payments will be made via bank transfer upon submission of invoices and compliance certificates.

Documents 3

01. Mile Stone Dates and Tender Nivida.pdf

TENDER_DOCUMENT

02. Tender Document.pdf

TENDER_DOCUMENT

03. Schedule-B.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have a valid GST Certificate.
✓ Must submit a solvency certificate of at least 2 lakh INR.
✓ Proven experience of at least 3 years in event decoration or related services.
✓ Must not be blacklisted or involved in any legal disputes.
✓ Submit all required documents such as Tender Fee, EMD, Work Experience certificates, and Notarized Affidavit.

Criterion Minimum Requirement
Tender Fee 4,500 INR
EMD 200,000 INR
Work Experience 3 years in decoration services
Solvency Certificate 2 lakh INR
Valid GST Certificate Yes
Blacklist Status Not blacklisted

Critical points:

  • Bidders must meet all eligibility criteria to qualify.
  • All documents must be valid and submitted before the deadline.

Bidding Process

Process Timeline

1. PRILIMARY STAGE

25-09-2025 12:00

2. COMMARCIAL STAGE

25-09-2025 13:00

Required Forms

PRILIMARY

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

COMMARCIAL

Price Bid Form

Library-Secured

Required

Required Documents

Stage - PRILIMARY STAGE

1

TENDER FEE

Required
2

EMD

Required
3

SOLVENCY CERITFICATE

Required
4

WORK EXPERIENCE (3A) AS PER SBD

Required
5

GST CERTIFICATE

Required
6

NOT BLACK LISTED AFFIDAVIT (NOTARYSED)

Required
7

OTHE DOCUMENT AS PER SBD

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this tender?

The bid submission deadline is 20th September 2025 at 18:00. Bidders must upload all required documents and proposals before this time to be considered.

What documents are required to participate in this tender?

Eligible bidders must submit:

  • Tender Fee receipt
  • EMD of 200,000 INR
  • Solvency Certificate
  • Work Experience Certificates
  • GST Certificate
  • Notarized Blacklist Affidavit
  • Any other documents specified in the tender notice.
How will the evaluation of bids be conducted?

Bids will be evaluated based on technical competence (50%), cost (30%), and design quality (20%). Minimum technical score of 70% is required for qualification. The highest scoring bid will be selected for award.

Can I attend a pre-bid meeting or training session?

Yes, free vendor training sessions are held every Saturday at (n)code solutions, Ahmedabad. Attending these sessions can help understand the bidding process and technical requirements better.

What is the scope of work for the Mandap Decoration Service?

The scope includes designing, procuring materials, installing, and dismantling Mandaps for various functions, ensuring safety, quality, and timely delivery as per the approved designs and standards.