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Open State Governments & UT NPROCURE

Government Tender for Mechanical Works and Machinery Job Work in Gujarat

Bid Publish Date

07-Jan-2026, 11:00 am

Bid End Date

21-Jan-2026, 6:00 pm

Value

₹9,23,711

Location

AHMADABAD , GUJARAT

Progress

Issue07-Jan-2026, 11:00 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

This government tender offers an excellent opportunity for experienced contractors and companies specializing in mechanical works, machinery maintenance, and spare parts supply in Gujarat. Managed by the Irrigation Mechanical Division No - 5, Ahmedabad, the project focuses on job work for various heavy machinery including cranes, excavators, and loaders. The tender aims to enhance irrigation infrastructure efficiency by engaging qualified vendors with proven experience, financial stability, and proper registration. The process involves online submission of bids, detailed technical and financial proposals, and strict adherence to deadlines. The estimated project value is approximately ₹9,23,711, with a comprehensive evaluation process based on technical competence, experience, and cost competitiveness. Bidders are encouraged to participate actively, attend training sessions, and ensure all documentation is complete and compliant. This tender provides a strategic opportunity for companies seeking to expand their footprint in Gujarat’s government infrastructure projects, particularly in the water resources and mechanical maintenance sectors.

Scope Of Work

• Provide job work and spare parts for machinery including ACE Crane, Tata Hitachi Ex-200, Ex-70, JCB JS205, Sany Hyd. Excavator, Hyundai Long Reach Excavator, BEML BE220, Hyundai R210-7.

• Conduct maintenance, repair, and replacement activities as per the specifications.

• Supply genuine spare parts compatible with listed machinery.

• Ensure timely completion of work as per the project schedule.

• Adhere to safety standards and environmental regulations.

• Maintain detailed logs and reports of all activities.

• Coordinate with the Irrigation Mechanical Division for project execution.

• Provide warranty and after-sales support for spare parts.

Specification Details
Machinery Types ACE Crane, Tata Hitachi, JCB, Sany, Hyundai, BEML
Work Scope Job work, spare parts supply, maintenance
Project Duration As per tender document
Quality Standards As per industry norms and tender specifications

Technical Specifications

The machinery involved includes ACE Crane, Tata Hitachi Ex-200, Ex-70, JCB JS205, Sany Hyd. Excavator, Hyundai Long Reach Excavator, BEML BE220, Hyundai R210-7. Technical parameters include:

Parameter Specification
Power Supply 3-phase, 415V
Operating Temperature -10°C to +50°C
Spare Part Compatibility OEM standards
Maintenance Standards As per manufacturer guidelines

Process:

  1. Bidder reviews tender documents.
  2. Pre-bid meeting (if applicable).
  3. Submission of technical and financial bids.
  4. Technical evaluation.
  5. Final selection and award.

Bidders must ensure all technical specifications meet or exceed the standards mentioned in the tender documents.

Financial Requirements

The estimated project cost is approximately ₹9,23,711. The financial proposal should include detailed cost breakdowns for labor, spare parts, and miscellaneous expenses. Payment terms are as follows:

Payment Schedule Details
Advance 10% upon contract signing
Milestone 1 40% after completion of initial phase
Milestone 2 40% after successful project completion
Final 10% after final inspection and approval

Bidders must provide a valid bank guarantee or EMD of ₹X as per tender norms. All financial proposals should be inclusive of applicable taxes and duties. The total bid amount must not exceed the estimated cost unless justified and approved.

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Eligibility Criteria

✓ Must have valid agency registration with relevant authorities.
✓ Must submit a non-refundable tender fee of ₹1500.
✓ Provide EMD (FDR) or exemption certificate.
✓ Attach valid PAN and GST registration documents.
✓ Demonstrate financial stability with bank solvency certificates.
✓ Submit an affidavit as per tender guidelines.
✓ Provide last 3 years' turnover certificates, certified by a Chartered Accountant.
✓ Experience in machinery maintenance and repair projects.
✓ Proven track record with similar government projects.
✓ All documents must be duly notarized and valid.

Qualification Requirement
Agency Registration Valid registration certificate
Financial Stability Bank solvency certificate
Experience Minimum 3 years in machinery maintenance
Turnover Minimum turnover of ₹X lakhs in last 3 years
Documents PAN, GST, experience certificates
Other Compliance with all tender norms

Bidding Process

Process Timeline

1. Preliminary Stage

29-01-2026 11:00

2. Commercial Stage

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scan copy of Tender Fee Demand Draft.

Required
2

Scan copy of EMD (FDR) of Exemption Certificate of EMD.

Required
3

Kindly attached scan copy of PAN and GST number documents.

Required
4

Bank solvency

Required
5

Affidavit as per tender documents

Required
6

Last 3 year turnover certificate (as per gpp 2024) as per SBD

Required
7

Experience certificate as per tender norms

Required
8

Agency Registration certificate as SBD

Required
9

other important required documents

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 21st January 2026 at 6:00 PM. Bidders must upload all required documents and proposals before this time to be considered.

What documents are required to participate in this tender?

Participants must submit a Tender Fee Demand Draft, EMD (FDR) or exemption certificate, PAN and GST registration documents, bank solvency certificate, affidavit, last 3 years' turnover certificates, experience certificates, and agency registration certificate. All documents should be scanned and uploaded as per tender guidelines.

Is there any training available for online bid submission?

Yes, a free vendor training camp is organized every Saturday from 4:00 to 5:00 P.M. at (n)code solutions, GNFC Ltd., Ahmedabad. Bidders are encouraged to attend to understand the online bidding process better.

How will the tender be evaluated?

Evaluation is based on technical competence (40%), experience (30%), financial proposal (20%), and eligibility compliance (10%). Bidders must meet minimum thresholds in each criterion, with the highest scoring bid winning.

What is the estimated project cost?

The estimated cost for this project is approximately ₹9,23,711. Bidders should prepare their proposals within this budget and include detailed cost breakdowns as specified.