Government Tender for Meter Outsourcing & GPRS Mobile-Based Billing Services in Nadiad
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,770
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
11
This government tender offers an opportunity for service providers to undertake Meter Outsourcing Work in Nadiad, Gujarat, utilizing GPRS-based mobile devices for real-time meter reading, on-spot billing, and delivery. Managed by Madhya Gujarat Vij Company Limited (MGVCL), the project aims to modernize billing processes, improve accuracy, and enhance customer satisfaction. The tender encompasses deploying Android mobile devices, Bluetooth printers, and web-based billing software across three sub-divisions, with a project duration of 12 months and an estimated cost of INR 9,97,317. Bidders must meet strict eligibility criteria, submit necessary documents, and adhere to specified timelines. The process involves preliminary and commercial evaluation stages, scheduled for July 2025, with a focus on technical competence, financial viability, and experience. This is an excellent opportunity for companies specializing in power utility services, mobile technology, and digital billing solutions seeking government contracts in Gujarat.
Scope Of Work
The selected service provider will be responsible for:
- Deploying GPRS-enabled mobile devices for meter reading at Nadiad East, Nadiad West, and Vaso S/D.
- Ensuring real-time data transmission to the central server.
- Generating bills instantly through web-based software.
- Printing bills on Bluetooth-enabled portable printers.
- Delivering printed bills directly to consumers at their premises.
- Maintaining accurate records of meter readings and bill deliveries.
The process involves:
- Deployment of manpower and mobile devices.
- Conducting meter readings using Android mobile applications.
- Uploading data to the server for instant bill calculation.
- On-spot printing of bills.
- Immediate bill delivery to consumers.
Key deliverables include:
| Item | Specification |
|---|---|
| Mobile Devices | Android-based, GPRS-enabled |
| Printers | Bluetooth-compatible portable printers |
| Software | Web-based billing platform integrated with MGVCL infrastructure |
| Manpower | Trained personnel for meter reading and bill delivery |
The service provider must coordinate with MGVCL and adhere to safety, quality, and data security standards.
Technical Specifications
The technical setup requires:
| Parameter | Specification |
|---|---|
| Mobile Devices | Android OS, GPRS enabled, compatible with billing app |
| Printers | Bluetooth, portable, capable of printing A4 size bills |
| Software | Secure, web-based billing system compatible with MGVCL infrastructure |
| Data Security | Encrypted data transmission and secure storage |
Sequential process:
- Deployment of mobile devices and printers.
- Training personnel on device operation and data entry.
- Conducting trial runs to ensure system accuracy.
- Full-scale meter reading and billing operations.
- Regular maintenance and troubleshooting.
The system must support real-time data sync, user authentication, and audit trails.
Financial Requirements
The total estimated cost for the project is INR 9,97,317. Payment terms are as follows:
| Payment Schedule | Description |
|---|---|
| 1st Installment | 30% on contract signing |
| 2nd Installment | 40% after 6 months of successful operation |
| Final Payment | 30% upon completion and acceptance |
Bidders must submit a detailed financial proposal with breakdowns for manpower, equipment, software, and miscellaneous expenses. The bid should include all applicable taxes and charges. The offer must be valid for 120 days from the bid submission deadline.
Documents 1
01 Tender Meter Reading Nadiad City Division.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid digital certificates for secure online bidding.
- ✓ Proven experience in power sector meter reading and billing services.
- ✓ Financial stability with minimum annual turnover of INR 10 lakhs in the last 3 years.
- ✓ Submission of all required documents including tender fee receipt, EMD receipt, and Schedule B.
- ✓ Compliance with technical and safety standards specified by MGVCL.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Tender Fee | INR 1770 (proof required) |
| EMD | INR 9980 (proof required) |
| Experience | At least 2 years in power sector billing |
| Financial Turnover | INR 10 lakhs annually in last 3 years |
| Certifications | Valid digital certificates for secure transactions |
Note: Bidders must submit all documents for preliminary and commercial stages as specified.
Bidding Process
Process Timeline
19-08-2025 11:00
20-08-2025 11:00
Required Forms
PRELIMINARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMERCIAL
Percentage Rate
Library-Secured
Required Documents
Stage - PRELIMINARY STAGE
TENDER FEE AND EMD PAID RECEIPT
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
RequiredForm - Emd Fee Form
Provide any proof of EMD Document
RequiredStage - COMMERCIAL STAGE
SCHEDULE B
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the primary objective of this government tender?
This tender aims to outsource meter reading and billing services in Nadiad's power division using GPRS-based mobile devices, enabling real-time data collection, on-spot bill generation, printing, and delivery to enhance efficiency and customer service.
Who can participate in this tender?
Eligible bidders include companies with experience in power sector services, mobile technology deployment, and billing solutions. They must meet financial, technical, and certification criteria as specified in the tender document.
What are the key technical requirements for the bidding process?
Bidders must deploy Android-based GPRS-enabled mobile devices, Bluetooth printers, and a secure web-based billing platform compatible with MGVCL infrastructure. Data security and real-time synchronization are mandatory features.
How is the evaluation of bids conducted?
Bids are evaluated based on technical competence (50%), financial proposal (30%), and past experience (20%). Minimum qualifying marks are 70% in technical evaluation, with full compliance required for all documentation.
What are the critical deadlines for bid submission?
The bid submission starts on 23-06-2025 and closes on 08-07-2025 at 4:00 PM. Evaluation begins immediately after, with preliminary evaluation scheduled for 09-07-2025 and final evaluation on 10-07-2025. Bidders should ensure timely submission to participate.
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Documents 1
01 Tender Meter Reading Nadiad City Division.pdf
TENDER_DOCUMENT