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Open Power and Energy NPROCURE

Government Tender for Outsourcing Meter Reading & Bill Generation Using GPRS Mobile Devices

Bid Publish Date

14-Jul-2025, 10:30 am

Bid End Date

04-Aug-2025, 10:30 am

EMD

₹42,500

Value

₹42,46,301

Location

KHEDA , GUJARAT

Progress

Issue14-Jul-2025, 10:30 am
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,770

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 10

DIGITAL THERMOMETER SERVICES WEB POWER GPRS ENERGY METER SOFTWARE WIRELESS NETWORK METER READING WORK WATER METERS

This government tender offers an exceptional opportunity for companies specializing in energy utility services, mobile technology, and software solutions to collaborate with Madhya Gujarat Vij Company Limited. The project involves outsourcing meter reading, on-spot bill generation, printing, and delivery using GPRS-based mobile devices and web software. The initiative aims to enhance billing accuracy, operational efficiency, and customer satisfaction across 12 sub-divisions in Gujarat. Bidders must meet strict eligibility criteria, including experience in utility projects, valid digital certificates, and technical capabilities. The tender includes detailed specifications for hardware, software, and manpower deployment, with a project budget of approximately INR 42.46 lakh. The process involves online bid submission, technical and commercial evaluation, and adherence to strict deadlines. This is a key opportunity for innovative firms to contribute to Gujarat’s energy management infrastructure, ensuring reliable and efficient billing services for consumers.

Scope Of Work

The scope of work includes:

  • Deployment of GPRS-based mobile devices for meter reading.
  • Development and integration of Android mobile applications for real-time data collection.
  • Implementation of web-based software for bill management.
  • On-spot generation, printing, and delivery of energy bills.
  • Provision of Bluetooth printers and stationary supplies.
  • Deployment of manpower (12 personnel) across specified sub-divisions.
  • Ensuring secure data transmission and system integration with existing MGVCL infrastructure.

The process involves:

  1. Preparation and deployment of mobile devices and software.
  2. Training of manpower on device operation and software usage.
  3. Meter reading using GPRS-enabled mobile devices.
  4. Real-time bill generation on-site.
  5. Printing of bills via Bluetooth printers.
  6. Delivery of printed bills to consumers.
  7. Monitoring and reporting of activities through web-based dashboards.
Key Deliverables Specifications
Mobile Devices Android OS, GPRS-enabled, durable
Software Web-based, compatible with existing infrastructure
Manpower 12 trained personnel
Printer Bluetooth-enabled, portable
Stationery Standard billing stationary

The project must adhere to all technical and safety standards specified in the tender documents.

Technical Specifications

The technical setup requires:

Parameter Specification
Mobile Devices Android 10 or above, GPRS module, minimum 4GB RAM
Software Compatibility Compatible with existing MGVCL infrastructure, secure data encryption
Printer Bluetooth thermal printer, compatible with Android devices
Network Reliable GPRS/3G/4G connectivity

Sequential process:

  1. Procure and configure devices.
  2. Install and test mobile applications.
  3. Train personnel on device usage.
  4. Deploy devices at designated locations.
  5. Conduct trial runs to ensure system integrity.
  6. Begin full-scale operations with real-time monitoring.

Financial Requirements

The project budget is estimated at INR 42,46,300.80, covering hardware, software, manpower, and operational costs. The financial breakdown includes:

Item Cost (INR)
Mobile Devices 10,00,000
Software Development & Licensing 8,00,000
Bluetooth Printers 2,50,000
Manpower (12 personnel for 12 months) 20,00,000
Stationery & Miscellaneous 2,46,300.80

Payment terms:

  • 10% advance upon contract signing.
  • 40% after deployment of devices.
  • 30% on successful completion of trial runs.
  • 20% after final acceptance and project closure.

All payments are subject to submission of valid invoices and compliance with contractual milestones.

Documents 2

Tender-outsourcing-meterreading.pdf

TENDER_DOCUMENT

Schedule-B Outsoursing meter.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid Digital Signature Certificate (Class-III) issued by a licensed Certifying Authority.
  • ✓ Proven experience in meter reading, billing, or utility services.
  • ✓ Financial capacity to undertake projects of approximately INR 42.46 lakh.
  • ✓ Must have completed similar projects successfully in the past 3 years.
  • ✓ Valid tax registration and GST compliance.
  • ✓ Ability to deploy manpower and technical resources as specified.
Financial Qualification Criteria
Minimum Turnover INR 50 lakh in last 3 years
Past Project Value At least 1 project of similar scope worth INR 20 lakh
Certification & Experience Valid certificates and references

Note: Bidders must submit relevant documents as proof of eligibility along with their bid submission.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

06-08-2025 11:00

2. COMMERCIAL STAGE

06-08-2025 11:05

Required Forms

PRELIMINARY

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

COMMERCIAL

Percentage Rate

Library-Secured

Required

Required Documents

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this government tender?

This tender aims to outsource meter reading, on-spot bill generation, printing, and delivery services using GPRS-based mobile devices and web software for the energy division of Gujarat. It seeks to improve billing accuracy, efficiency, and customer service in the Mahemdabad sub-divisions.

Who can participate in this tender?

Eligible bidders include companies with experience in utility services, mobile technology providers, energy infrastructure firms, and IT service providers. They must possess valid Digital Signature Certificates, demonstrate past project success, and meet financial criteria outlined in the eligibility section.

What are the key technical requirements for the hardware and software?

The hardware must include Android 10+ GPRS-enabled mobile devices and Bluetooth thermal printers. The software should be web-based and compatible with existing infrastructure, ensuring secure data transmission and real-time billing capabilities. Detailed specifications are provided in the tender documents.

What is the bid submission process and deadline?

Bidders must download tender documents, pay the tender fee of INR 1770, and submit their technical and financial bids electronically via the nProcure portal. The deadline for submission is August 4, 2025, at 4:00 PM, with bid opening scheduled for August 6, 2025, at 11:00 AM.

What are the evaluation criteria for selecting the winning bid?

Bids will be assessed based on technical competence (50%), financial bid competitiveness (30%), and adherence to technical specifications (20%). A minimum technical score of 70% is required. The highest scoring compliant bid will be awarded the contract.