Government Tender for Outsourcing Meter Reading & Bill Generation Services in Nadiad
Progress
This government tender offers an exciting opportunity for service providers to outsource meter reading, bill generation, and delivery services for Madhya Gujarat Vij Company Limited (MGVCL) in Nadiad, Gujarat. The project involves deploying GPRS-based mobile devices, Android applications, and web software to streamline electricity billing operations across 22 manpower positions. The scope includes on-spot bill printing, delivery, and data management, aiming to improve efficiency, accuracy, and customer satisfaction. With a total estimated cost of approximately ₹29.86 lakh and a project duration of 12 months, this tender is ideal for companies with expertise in energy sector services, IT-enabled billing solutions, and field operations management. The procurement process is open, transparent, and includes detailed evaluation criteria, ensuring fair competition. Bidders must meet eligibility criteria, possess valid digital certificates, and demonstrate technical capability. Key deadlines for bid submission and opening are clearly specified, along with support contacts for assistance. Don't miss this chance to collaborate with a leading power utility in Gujarat and contribute to modernizing energy services.
Scope Of Work
The selected service provider will be responsible for:
- Deploying GPRS-based mobile devices for meter reading.
- Using Android mobile applications and web-based software for data collection and bill processing.
- Generating on-spot bills and printing them via Bluetooth printers.
- Ensuring timely delivery of bills to consumers.
- Managing manpower of 22 personnel across Nadiad O&M sub-divisions.
- Maintaining infrastructure including servers and network connectivity.
The process involves:
- Training staff on mobile application usage.
- Conducting meter readings using GPRS-enabled devices.
- Uploading data to the central server.
- Generating bills through web-based software.
- Printing bills on-site.
- Distributing bills directly to consumers.
| Key Specifications | Details |
|---|---|
| Number of personnel | 22 |
| Software platform | Android & Web-based |
| Devices used | GPRS-enabled Mobile Devices, Bluetooth Printers |
| Service duration | 12 months |
The bidder must ensure data security, compliance with technical standards, and timely reporting to the authority.
Technical Specifications
The project requires deployment of GPRS-enabled mobile devices compatible with Android OS, supporting real-time data transmission. The software must be web-based with secure login, user management, and data encryption. Devices should have:
- GPRS module supporting 2G/3G connectivity
- Bluetooth printers for on-spot bill printing
- Android version 8.0 or higher
| Technical Parameter | Specification |
|---|---|
| Device Compatibility | Android smartphones/tablets |
| Connectivity | GPRS, Bluetooth |
| Software Platform | Android App & Web Portal |
| Data Security | End-to-end encryption |
Sequential procedures include device setup, staff training, testing, and deployment, followed by ongoing monitoring and support.
Financial Requirements
The total estimated cost for the project is approximately ₹29,86,344. The budget breakdown includes:
| Item | Cost |
|---|---|
| Hardware Devices | ₹10,00,000 |
| Software Development & Licensing | ₹8,00,000 |
| Manpower & Training | ₹5,00,000 |
| Operational Expenses | ₹4,00,000 |
| Contingency & Miscellaneous | ₹2,86,344 |
Payments will be scheduled as follows:
- 30% upfront upon contract signing.
- 40% after successful deployment.
- 30% post project completion and acceptance.
All payments are subject to submission of valid invoices and compliance with contractual obligations.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
14-08-2026 18:30:00
Document Download End
31-08-2026 16:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹29,86,344
Bid To RA
No
Item Category
Power/Energy Projects/Products/Services
Authority & Contact
Officer Inviting Bids
EXECUTIVE ENGINEER, NADIAD O&M DIVISION
Bid Opening Authority
EXECUTIVE ENGINEER, NADIAD O&M DIVISION
Address
Office Of Executive Engineer, Dabhan, Nadiad
Contact Details
9925218615
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Documents 2
PDF 231312.pdf
TENDER_DOCUMENT
NDR PR 2313112 OUTSOURCING SCH-B.pdf
TENDER_DOCUMENT
Categories
10
Bidding Process
Process Timeline
01-09-2026 11:00
02-09-2026 11:00
Required Forms
PRELIMINARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMERCIAL
Percentage Rate
Library-Secured
Required Documents
Form - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Eligibility Criteria
- ✓ Must have proven experience in energy sector field services.
- ✓ Should possess valid digital certificates as per IT Act-2000.
- ✓ Financial turnover of at least ₹50 lakh in the last three years.
- ✓ Must have successfully completed similar projects within the last 3 years.
- ✓ Ability to deploy and manage GPRS-based mobile devices and software.
- ✓ Valid license from relevant authorities for IT and field operations.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Experience | 3+ years in energy sector services |
| Financial Turnover | ₹50 lakh annually |
| Certification | Valid Digital Certificate from licensed CA |
| Past Projects | 2 similar projects completed |
| Technical Capability | GPRS devices, Android & web software |
Bidder must submit proof of experience, financial statements, and certifications with their bid.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary objective of this government tender?
This tender aims to outsource meter reading, on-spot bill generation, printing, and delivery services for Madhya Gujarat Vij Company Limited (MGVCL) in Nadiad, Gujarat. The goal is to enhance operational efficiency, reduce manual errors, and improve customer service by deploying GPRS-based mobile devices, Android applications, and web software for 22 manpower positions across sub-divisions.
Who is eligible to bid for this tender?
Eligible bidders must have at least 3 years of experience in energy sector services, a minimum annual turnover of ₹50 lakh, valid digital certificates as per IT Act-2000, and successfully completed similar projects. They should also possess the technical infrastructure for deploying GPRS-enabled devices and software solutions, along with valid licenses from relevant authorities.
What are the key technical requirements for this project?
The project requires GPRS-enabled Android devices supporting 2G/3G connectivity, Bluetooth printers for on-spot bill printing, and a secure web-based software platform. Devices must support Android OS version 8.0 or higher, with data encryption for security. The process involves device setup, staff training, testing, deployment, and ongoing support, ensuring real-time data transmission and secure operations.
What is the bidding process and timeline?
Bidders must register online, download tender documents, and submit their technical and financial bids electronically before 31-08-2026 at 16:00. The bids will be publicly opened on 02-09-2026 at 11:00. The process includes a preliminary evaluation on 01-09-2026, followed by a commercial evaluation. All steps require adherence to deadlines and submission of complete documentation.
How will the bids be evaluated?
Bids will be assessed based on technical competence (50%), experience and past performance (30%), and cost competitiveness (20%). Minimum technical qualifying marks are 70%. The evaluation emphasizes experience with similar projects, technical infrastructure, and compliance with specifications. Only technically qualified bidders will have their financial bids opened.