Government Tender for Outsourcing Meter Reading & Bill Generation Services in Nadiad
Progress
This government tender offers a strategic opportunity for companies in the power and energy sector to provide meter reading, bill generation, and delivery services in Nadiad. The project involves deploying GPRS-enabled mobile devices, Android applications, and web-based software to streamline billing processes for Madhya Gujarat Vij Company Limited. With a focus on technological innovation and operational efficiency, the tender seeks experienced service providers capable of managing 22 manpower resources across multiple sub-divisions. The contract duration is 12 months, with an estimated value of INR 29,86,344. Bidders must meet strict eligibility criteria, submit comprehensive technical and financial proposals, and adhere to the procurement timeline. This is an excellent opportunity for utility service providers, technology firms, and infrastructure specialists looking to collaborate with government agencies in the power sector.
Scope Of Work
• Implement GPRS-based mobile meter reading devices for accurate data collection.
• Develop and deploy Android mobile applications for real-time meter reading.
• Set up web-based software for data management and billing processing.
• Ensure seamless integration of server and network infrastructure of MGVCL.
• Facilitate on-spot bill generation, printing via Bluetooth printers, and immediate bill delivery.
• Manage 22 manpower resources across Nadiad sub-divisions for meter reading and billing.
• Provide training and support for mobile application usage and troubleshooting.
The process involves:
- Deployment of mobile devices and software setup.
- Training of manpower on application operation.
- Conducting meter reading and bill generation activities.
- Real-time data transmission to central servers.
- On-spot bill printing and delivery.
- Regular maintenance and technical support during contract tenure.
| Specification | Details |
|---|---|
| Devices | GPRS-enabled Android mobile devices |
| Printer | Bluetooth-enabled portable printers |
| Software | Web-based billing and management system |
| Manpower | 22 skilled personnel |
| Duration | 12 months |
Bidder must ensure compliance with all technical specifications and quality standards.
Technical Specifications
| Parameter | Specification |
|---|---|
| Devices | Android OS version 10 or above, GPRS-enabled |
| Software | Compatible web-based billing system supporting real-time data |
| Printer | Bluetooth thermal printers with print speed of at least 20mm/sec |
| Manpower | Trained personnel with experience in meter reading |
| Network | Stable internet connectivity with backup options |
Sequential process:
- Setup devices and software.
- Conduct training sessions.
- Perform trial runs.
- Commence full-scale meter reading and billing.
- Monitor and troubleshoot ongoing operations.
Financial Requirements
The total estimated budget for this project is INR 29,86,344. Bidders must submit a detailed financial proposal including itemized costs for hardware, software, manpower, training, and support services. Payments will be scheduled as follows:
- 30% upon contract signing.
- 40% after successful deployment and initial testing.
- 30% upon completion of the project and acceptance.
| Cost Component | Estimated Cost (INR) |
|---|---|
| Hardware | 10,00,000 |
| Software Development | 8,00,000 |
| Manpower | 6,00,000 |
| Training & Support | 3,00,000 |
| Miscellaneous | 2,86,344 |
All payments are subject to approval based on deliverables and performance as per the contract terms.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
19-09-2026 18:20:00
Document Download End
22-10-2026 16:00:00
Bid Validity
120
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹29,86,344
Bid To RA
No
Item Category
Power/Energy Projects/Products/Services
Authority & Contact
Officer Inviting Bids
EXECUTIVE ENGINEER, NADIAD O&M DIVISION
Bid Opening Authority
EXECUTIVE ENGINEER, NADIAD O&M DIVISION
Address
Office Of Executive Engineer, Dabhan, Nadiad
Contact Details
9925218615
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Documents 3
NDR_Meter_Reader_OS_ 231312.pdf
TENDER_DOCUMENT
NDR PR 231312 OUTSOURCING SCH-B.pdf
TENDER_DOCUMENT
CORRIGENDUM-1.pdf
TENDER_DOCUMENT
Categories
10
Bidding Process
Process Timeline
28-10-2026 11:00
30-10-2026 11:00
Required Forms
PRELIMINARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMERCIAL
Percentage Rate
Library-Secured
Required Documents
Form - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
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Eligibility Criteria
- ✓ Must have valid digital certificates for secure online bidding.
- ✓ Proven experience in utility meter reading and billing services.
- ✓ Demonstrated capability to deploy GPRS-based mobile solutions.
- ✓ Financial stability with minimum turnover as specified in the detailed tender document.
- ✓ Must possess relevant licenses and certifications for energy sector services.
- ✓ No prior record of legal or contractual violations.
| Qualification Criteria | Minimum Requirements |
|---|---|
| Experience | At least 3 years in utility services |
| Financial | Average annual turnover of INR 50 lakhs over last 3 years |
| Certifications | Valid digital signatures and technical certifications |
| Legal | No pending legal disputes or violations |
| Technical | Proven infrastructure for mobile and web-based solutions |
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary objective of this government tender?
This tender aims to outsource meter reading and billing services for the Nadiad O&M Division using GPRS-based mobile devices, enabling real-time data collection, on-spot bill generation, printing, and delivery to improve efficiency and customer service.
Who is eligible to participate in this tender?
Eligible bidders must have valid digital certificates, proven experience in utility services, technical capability for GPRS-enabled solutions, and meet the financial criteria specified in the tender document. Organizations with a clean legal record and relevant certifications are encouraged to apply.
What are the key technical requirements for the devices and software?
Devices must run Android OS version 10 or above, support GPRS connectivity, and be compatible with Bluetooth thermal printers. The software should support real-time billing, data management, and integration with MGVCL's infrastructure. The process involves deployment, training, trial runs, and full-scale operation.
What is the bidding process and timeline?
Bidders must submit their electronic bids by 12-10-2026 at 16:00. The bid opening is scheduled for 16-10-2026 at 11:00. Evaluation includes technical and financial assessments, with successful bidders notified by 22-10-2026 for contract finalization.
What is the estimated value and duration of the project?
The total estimated project cost is approximately INR 29,86,344, with a contract duration of 12 months. Payment terms are structured in installments based on milestones, ensuring timely delivery and quality assurance.