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Open Power and Energy NPROCURE

Government Tender for Meter Reading & Bill Generation Using GPRS Mobile Devices

Bid Publish Date

09-Jul-2026, 12:45 pm

Bid End Date

31-Jul-2026, 10:30 am

Value

₹44,42,889

Location

VADODARA , GUJARAT
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Progress

Issue09-Jul-2026, 12:45 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,475

Contract Form

Works

Completion Period

6  Months

Currency Type

Single

Categories 11

EQUIPMENT ELECTRICAL DIGITAL THERMOMETER SERVICES WEB GPRS ENERGY METER SOFTWARE WIRELESS NETWORK METER READING WORK WATER METERS

This government tender offers an excellent opportunity for service providers in the power and energy sector to participate in outsourcing meter reading and billing operations for Madhya Gujarat Vij Company Limited (MGVCL) in Vadodara. The project involves deploying GPRS-based mobile devices, Android applications, and Bluetooth printers to facilitate on-spot meter reading, bill generation, printing, and delivery. With a total estimated cost of INR 44.42 Lakhs, this tender emphasizes modern technology integration to improve operational efficiency, accuracy, and customer satisfaction. Bidders must meet strict eligibility criteria, including experience, financial stability, and digital certification, to qualify. The project timeline spans six months, with key deadlines for bid submission, opening, and evaluation. This tender is ideal for companies specializing in electrical services, mobile device deployment, and billing solutions seeking government contracts in Gujarat’s power sector.

Scope Of Work

The selected service provider will be responsible for:

  • Deploying manpower for meter reading across all subdivisions under Baroda(O&M) Division.
  • Using GPRS-based mobile devices equipped with Android applications for real-time meter data collection.
  • Generating bills on-site immediately after meter reading.
  • Printing bills on Bluetooth-enabled portable printers.
  • Ensuring on-spot bill delivery to customers.
  • Maintaining accurate records of meter readings and billing data.
  • Providing necessary stationary and mobile devices as specified.

The process involves:

  1. Deployment of trained personnel with Android mobile devices.
  2. Conducting meter readings using GPRS-enabled applications.
  3. Immediate bill generation via integrated software.
  4. On-site printing of bills using Bluetooth printers.
  5. Delivery of printed bills directly to customers.
  6. Data synchronization with central servers for record keeping.

The service must comply with all technical specifications outlined in the tender documents, including device compatibility, data security, and operational protocols.

Specification Requirement
Mobile Devices Android OS, GPRS-enabled
Printers Bluetooth-compatible portable printers
Software Web-based billing software integrated with mobile app
Manpower Trained personnel for meter reading and billing
Delivery On-spot bill printing and customer delivery

The scope also includes post-implementation support and reporting as per MGVCL standards.

Technical Specifications

The project requires the use of GPRS-enabled Android mobile devices compatible with the latest billing software. Devices must support real-time data transmission, have sufficient battery life, and be rugged for field conditions.

Parameter Specification
Operating System Android 10 or higher
Connectivity GPRS/3G/4G LTE
Battery Minimum 8 hours operation
Printer Bluetooth-enabled portable thermal printer
Data Security Encrypted data transmission and storage
Software Custom Android app integrated with web-based billing system

Sequential steps include:

  1. Procurement of devices and software setup.
  2. Training of personnel.
  3. Deployment in field.
  4. Real-time meter reading and billing.
  5. Data synchronization with central database.
  6. Monitoring and support throughout the project duration.

Financial Requirements

The total estimated budget for this project is INR 44,42,888.80. The financial breakdown includes:

Cost Component Amount (INR)
Mobile Devices 15,00,000
Bluetooth Printers 5,00,000
Software Development & Licensing 10,00,000
Manpower & Training 8,00,000
Miscellaneous & Stationery 2,42,888.80

Payment terms are as follows:

  • 30% advance upon contract signing.
  • 40% after deployment and initial operation.
  • 30% post successful completion and acceptance.
    All payments are subject to submission of valid invoices and compliance with contractual obligations.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹44,42,889

Bid To RA

No

Item Category

Electrical Goods/Equipment

Authority & Contact

Officer Inviting Bids

Executive Engineer Baroda(O&M)Division

Bid Opening Authority

Executive Engineer Baroda(O&M)Division

Address

THE EXECUTIVE ENGINEER (O&M)- BARODA DIVISION OFFICE, MADHYA GUJARAT VIJ COMPANY LTD., VIDYUT NAGAR,OLD PADRA ROAD, VADODARA 390007

Contact Details

[email protected]

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Documents 8

01.ONLINE TENDER NOTICE.pdf

TENDER_DOCUMENT

02.PRE QUALIFICATION CRITERIA AND GENERAL CONDITIONS.pdf

TENDER_DOCUMENT

04.Commercial Terms and Conditions .pdf

TENDER_DOCUMENT

05.SCHEDULE B AND C.pdf

TENDER_DOCUMENT

06.CONFLICT OF INTEREST.pdf

TENDER_DOCUMENT

07.RELATIONSHIP WITH EMPLOYEE.pdf

TENDER_DOCUMENT

8.Price_Bid_-_outsourcing-meterreading.pdf

TENDER_DOCUMENT

03. SCOPE OF WORK .pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid digital certificates issued by licensed Certifying Authorities in India.
✓ Must submit all scanned documents as per prequalification criteria.
✓ Proven experience in electrical meter reading, billing, or related services.
✓ Demonstrated capability to deploy GPRS-based mobile devices and associated software.
✓ Financial stability with minimum turnover requirements.

Qualification Criterion Minimum Requirement
Experience At least 3 years in meter reading/billing services
Financial Turnover INR 2 Crores in the last 3 years
Technical Capability Deployment of GPRS-enabled mobile devices
Certification Valid digital certificates for secure electronic transactions

Important: Bidders must submit all required documents including experience certificates, financial statements, and digital certificates to qualify for the tender.

Bidding Process

Process Timeline

1. PRILIMINARY STAGE

01-08-2026 11:00

2. COMMERCIAL STAGE

03-08-2026 11:00

Required Forms

PRILIMINARY

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

COMMERCIAL

Percentage Rate

Library-Secured

Required

Required Documents

Stage - PRILIMINARY STAGE

1

All the scanned documents as per prequalification criteria must have to be submitted .

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this government tender?

This tender aims to outsource meter reading, bill generation, printing, and delivery services using GPRS-based mobile devices and Android applications to improve efficiency and customer service in Vadodara under MGVCL.

Who can participate in this tender?

Qualified companies with experience in electrical services, mobile technology deployment, and billing solutions, possessing valid digital certificates and meeting eligibility criteria, are eligible to bid.

What are the key technical requirements for devices?

Devices must support Android OS (version 10 or higher), GPRS/3G/4G connectivity, Bluetooth for printers, and ensure data security with encryption. Portable Bluetooth thermal printers are also required.

What is the deadline for bid submission?

The last date for bid submission is 31st July 2026 at 16:00 hours. Bids received after this time will not be considered.

How can I get assistance or clarifications?

Bidders can contact the designated support team via email at [email protected] or call the toll-free number 73590 21663. Support sessions are available every Saturday for training and clarifications.

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