Government Tender for Outsourcing Meter Reading Services Using GPRS Mobile Devices
Progress
This government tender invites qualified contractors to provide outsourcing services for meter reading through GPRS-based mobile devices across 10 subdivisions of Vishwamitri West Division in Vadodara. The project involves on-spot bill generation, printing, and delivery using Android mobile applications, web-based software, and network infrastructure of Madhya Gujarat Vij Company Limited (MGVCL). The tender aims to enhance efficiency, accuracy, and customer service in meter reading operations. Bidders must meet eligibility criteria, submit detailed technical and financial proposals, and adhere to specified timelines. The project has an estimated value of approximately INR 29.45 lakhs and offers an excellent opportunity for companies specializing in electrical works, IT solutions, and utility services to collaborate with government agencies in Gujarat. Key deadlines include bid submission starting from August 31, 2026, with the bid closing on September 21, 2026. This open tender promotes transparency and competitive bidding for essential utility services in the power sector.
Scope Of Work
• Deploy GPRS-enabled mobile devices for meter reading across 10 subdivisions.
• Ensure real-time data transmission to central servers.
• Facilitate on-spot bill generation and printing using Bluetooth printers.
• Manage on-site bill delivery to customers.
• Maintain hardware and software infrastructure for seamless operations.
- Preparation Phase: Setup of mobile devices, training staff.
- Deployment: Distribute devices to meter readers.
- Operation: Conduct meter readings, generate bills, print, and deliver.
- Monitoring & Reporting: Regular progress updates and issue resolution.
| Specification | Details |
|---|---|
| Devices | Android smartphones with GPRS capability |
| Printers | Bluetooth-enabled portable printers |
| Software | Web-based billing and management software |
| Data Security | Encrypted data transmission |
| Service Period | 6 months |
• Ensure compatibility with existing MGVCL infrastructure.
• Provide training and support for staff.
• Maintain compliance with safety and technical standards.
Technical Specifications
| Parameter | Specification |
|---|---|
| Devices | Android smartphones with minimum 4G GPRS capability |
| Printers | Bluetooth portable printers with print speed of at least 20 pages per minute |
| Software | Web-based platform compatible with Android devices |
| Data Security | End-to-end encryption for data transmission |
| Network | Stable GPRS/3G/4G connectivity |
| Deployment | Devices configured and tested before deployment |
Sequential Process:
- Procurement of devices and software.
- Staff training and system setup.
- Pilot testing in select areas.
- Full-scale deployment.
- Monitoring and troubleshooting.
- Project completion and handover.
Financial Requirements
The estimated project cost is approximately INR 29.45 lakhs, inclusive of all hardware, software, deployment, and support services. The cost breakdown includes:
| Component | Estimated Cost |
|---|---|
| Hardware (devices & printers) | INR 12,00,000 |
| Software & Licensing | INR 5,00,000 |
| Deployment & Training | INR 4,00,000 |
| Maintenance & Support | INR 3,45,000 |
| Miscellaneous | INR 5,00,000 |
Payment Schedule:
- 30% advance upon contract signing.
- 40% after deployment completion.
- 30% post project acceptance.
All payments are subject to submission of valid invoices and compliance with contractual terms.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,475
Contract Form
Works
Completion Period
6 Months
Currency Type
Single
Bid Submission Start
31-08-2026 16:00:00
Document Download End
22-10-2026 16:00:00
Bid Validity
120
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹29,44,782
Bid To RA
No
Item Category
Electrical Works
Authority & Contact
Officer Inviting Bids
EXECUTIVE ENGINEER V.WEST DIVISION
Bid Opening Authority
EXECUTIVE ENGINEER V.WEST DIVISION
Address
THE EXECUTIVE ENGINEER V.WEST DIVISION OLD PADRA ROAD VADODARA 390007
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 4
1.tender notice.pdf
TENDER_DOCUMENT
2. Tender-outsourcing-metering -2027.pdf
TENDER_DOCUMENT
3. Anexture Formate.pdf
TENDER_DOCUMENT
4. Price_Bid.pdf
TENDER_DOCUMENT
Categories
10
Bidding Process
Process Timeline
23-10-2026 11:00
23-10-2026 12:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary stage
as per tender conditions
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Stage - Commercial stage
as per tender conditions
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Eligibility Criteria
• ✓ Must have valid registration and license to operate as a contractor in Gujarat.
• ✓ Proven experience in electrical works, meter reading, or utility services.
• ✓ Demonstrated capability to deploy GPRS-enabled mobile devices.
• ✓ Financial stability with minimum turnover of INR 10 lakhs in the last 3 years.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Registration | Valid registration with appropriate authorities |
| Experience | At least 2 similar projects completed in last 3 years |
| Financials | Annual turnover of INR 10 lakhs |
| Technical Capability | Ability to deploy and support GPRS-based systems |
• ✓ Submit all required documents as per tender guidelines.
• ✓ Meet the eligibility and technical standards specified in the tender documents.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this government tender?
This tender aims to outsource meter reading services using GPRS-based mobile devices, enabling on-spot bill generation, printing, and delivery to improve efficiency, accuracy, and customer satisfaction in the power distribution network managed by Madhya Gujarat Vij Company Limited (MGVCL).
Who can participate in this tender?
Eligible bidders include electrical contractors, IT service providers, utility companies, and telecommunication firms with proven experience in meter reading, mobile device deployment, and utility services. Bidders must meet the specified eligibility criteria and submit all required documentation.
What are the key technical requirements for the devices?
Devices must be Android smartphones with GPRS/3G/4G connectivity, equipped with Bluetooth-enabled portable printers. The software should be web-based, compatible with Android, and support encrypted data transmission to ensure security and reliability.
What is the evaluation process for bids?
Bids are evaluated based on technical competence (50%), experience (20%), financial proposal (20%), and compliance with specifications (10%). Minimum qualifying marks are 70% for technical evaluation. The highest scoring bid will be selected for contract award.
What are the important deadlines for this tender?
Key dates include bid submission start on 31-08-2026, bid submission deadline on 21-09-2026, and bid opening on 22-09-2026. Bidders should submit all documents before the deadline and attend the bid opening as scheduled.