Government Tender for Meter Reading & Smart Billing System Using Android Devices in Valsad
Progress
This government tender offers a unique opportunity for qualified organizations to implement a smart meter reading and billing system in Valsad. The project involves deploying Android-based PDA devices for accurate, efficient, and real-time meter reading, coupled with automated billing processes. The initiative aims to modernize the power distribution infrastructure, enhance operational transparency, and improve customer service. Bidders must meet specific technical, financial, and experience criteria, with the project scheduled for completion within 12 months at an estimated cost of INR 23,25,264. The tender is open to experienced vendors in utility management, IT solutions, and smart infrastructure deployment, emphasizing secure, scalable, and user-friendly systems. This is a significant step towards digital transformation in the power sector, aligning with government initiatives for smart city and digital governance.
Scope Of Work
The scope of work includes:
- Deployment of Android Mobile devices (PDA) for meter reading in designated areas.
- Development and integration of a digital spot billing system for cycle-8.
- Distribution of smart meter energy bills to consumers.
- Ensuring data accuracy and security during transmission.
- Training staff for device operation and data management.
The process involves:
- Preparation and Site Survey: Conduct initial assessments of the designated areas.
- Device Setup and Configuration: Install and configure Android devices.
- System Integration: Connect the meter reading system with existing billing infrastructure.
- Testing and Validation: Perform pilot testing to ensure system accuracy.
- Deployment and Training: Roll out the solution and train personnel.
- Monitoring and Support: Provide ongoing technical support during the contract period.
| Specification | Details |
|---|---|
| Devices Supported | Android PDA / Mobile Devices |
| Data Security | Encrypted data transmission |
| System Compatibility | Integration with existing billing software |
| Delivery Timeline | 12 months |
Key deliverables include operational Android devices, a fully functional billing system, training manuals, and support documentation.
Technical Specifications
| Parameter | Specification |
|---|---|
| Devices | Android PDA / Mobile Devices supporting latest Android OS |
| Data Security | End-to-end encryption for data transmission |
| Software Compatibility | Compatible with existing billing infrastructure |
| Battery Life | Minimum 8 hours of continuous operation |
| Connectivity | 4G/3G/Wi-Fi support |
Process:
- Select suitable Android devices based on specifications.
- Configure devices with necessary software and security protocols.
- Conduct interoperability testing.
- Deploy devices in the field.
- Monitor performance and troubleshoot as needed.
Financial Requirements
The estimated project cost is INR 23,25,264. Bidders should submit a detailed financial proposal breaking down costs for device procurement, software development, training, and support. Payment terms are linked to project milestones, including deployment, testing, and completion. The contract will be awarded based on the most competitive bid that meets technical and financial criteria.
| Cost Component | Estimated Cost (INR) |
|---|---|
| Devices & Hardware | INR 10,00,000 |
| Software Development & Integration | INR 8,00,000 |
| Training & Documentation | INR 2,00,000 |
| Support & Maintenance | INR 3,25,264 |
| Miscellaneous | INR 50,000 |
Payment Schedule:
- 30% upon contract signing
- 40% after successful deployment and testing
- 30% on project completion and acceptance
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
08-07-2026 17:12:00
Document Download End
16-09-2026 18:10:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹23,25,264
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
The E.E., DGVCL VALSAD CITY DIVISION
Bid Opening Authority
The E.E., DGVCL VALSAD CITY DIVISION
Address
DAKSHIN GUJARAT VIJ COMPANY LIMITED CITY DIVISION OFFICE VALSAD, Country club Resort .Opp .Vashier Velly VALSAD-396001
Contact Details
6359638524
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Documents 3
Notice Inviting Tender west coastal.pdf
TENDER_DOCUMENT
Sch-B west and Costal.pdf
TENDER_DOCUMENT
technical meter reading.pdf
TENDER_DOCUMENT
Categories
4
Bidding Process
Process Timeline
17-09-2026 11:00
17-09-2026 12:10
Required Forms
TECHNICAL
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMERCIAL
Schedule_B Meter Reading
User Defined Template-Standard
Required Documents
Stage - TECHNICAL
As per tender Documents
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RequiredAs per tender Documents
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
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Eligibility Criteria
✓ Must have proven experience in deploying meter reading or utility billing systems.
✓ Must possess valid technical certifications and relevant licenses.
✓ Demonstrate financial stability with annual turnover exceeding INR 50 lakhs.
✓ Submit all required technical and financial documents as specified.
✓ Provide proof of previous successful project implementations in the power or utility sector.
| Qualification Criterion | Minimum Requirement |
|---|---|
| Experience in similar projects | At least 2 completed projects in utility billing or meter reading |
| Financial Stability | Annual turnover of INR 50 lakhs or more |
| Technical Certification | Valid certifications related to IT and utility systems |
| Legal Compliance | Valid business registration and applicable licenses |
| Technical Staff | Skilled personnel with relevant technical expertise |
Note: All bidders must meet the above criteria to qualify for the technical evaluation phase.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this government tender?
This tender aims to implement a smart meter reading and billing system using Android Mobile devices (PDA) for Valsad's power distribution network, improving efficiency, accuracy, and timely billing for consumers.
Who is eligible to participate in this tender?
Eligible bidders must demonstrate experience in utility systems, possess valid certifications, have a minimum annual turnover of INR 50 lakhs, and submit all required technical and financial documents as specified in the eligibility criteria.
What are the key technical requirements for the devices?
Devices must support latest Android OS, support encrypted data transmission, have a minimum 8-hour battery life, and be compatible with existing billing infrastructure. Detailed specifications are available in the tender documents.
How is the financial bid evaluated?
The financial bid accounts for cost competitiveness, with a 30% weightage in evaluation. Bidders should provide a detailed cost breakdown, including device procurement, software, training, and support, aligned with project milestones.
What are the important deadlines for this tender?
Bid submission starts on 08-07-2026 and ends on 28-07-2026 at 18:10 hours. Technical evaluation occurs on 29-07-2026 at 11:00, followed by commercial evaluation at 12:10. The contract award will be announced shortly after, with final signing by 01-08-2026.