Government Tender for Monthly and Bi-Monthly Meter Reading & Smart Bill Distribution in Vapi
Progress
This government tender offers a unique opportunity for electrical and energy service providers to participate in a project focused on meter reading, smart billing, and energy distribution in Vapi, Gujarat. The project involves deploying Android-based PDA devices for accurate meter reading and digital bill distribution for Cycle-8 in Bhilad & Sanjan Sub Divisions. With a project duration of 12 months and an estimated value of INR 22,00,000, the tender is open to experienced bidders with proven capabilities in energy sector projects. Key activities include system installation, staff training, data management, and system monitoring, all aimed at enhancing operational efficiency and customer satisfaction. The tender process is structured with clear deadlines, evaluation criteria, and compliance requirements, making it an excellent opportunity for companies seeking government contracts in Gujarat's power and energy sector.
Scope Of Work
The scope of work includes:
- Implementing a comprehensive meter reading system using Android Mobile devices (PDA) for accurate and efficient energy consumption data collection.
- Distribution of smart meter energy bills for Cycle-8 in Bhilad & Sanjan Sub Divisions.
- Deployment of digital billing infrastructure to ensure timely and error-free bill generation.
- Training of personnel on the use of mobile devices and billing software.
- Data management and reporting to facilitate transparency and audit compliance.
The process involves:
- Installation and calibration of smart meters at designated locations.
- Training staff on meter reading and data entry procedures.
- Conducting monthly and bi-monthly spot readings using Android PDA devices.
- Processing and generating energy bills based on collected data.
- Distribution of bills to consumers through digital channels.
- Monitoring and reporting on billing accuracy and system performance.
| Key Deliverables | Specifications |
|---|---|
| Meter Reading Devices | Android PDA Devices (Model: XYZ, Version: 2.0) |
| Bill Distribution Method | Digital via SMS/Email and physical copies |
| Data Storage | Secure cloud-based server with 99.9% uptime |
| Training Sessions | Minimum 2 sessions for staff and stakeholders |
All activities must comply with the guidelines specified in the tender documents and meet the quality standards set by DGVCL.
Technical Specifications
| Parameter | Specification |
|---|---|
| Devices | Android PDA with minimum 4-inch screen, GPS, and data entry capabilities |
| Software | Custom billing and data collection application compatible with Android 10+ |
| Data Storage | Cloud-based platform with encrypted access |
| Connectivity | 4G/3G network support for real-time data transmission |
| Power | Battery life of at least 8 hours |
Sequential process:
- Select and procure Android PDA devices.
- Install and configure billing software.
- Train staff on device operation.
- Conduct pilot testing.
- Deploy system across designated areas.
- Monitor and optimize performance.
All technical components must adhere to the specifications outlined in the tender documents and ensure secure, reliable operation.
Financial Requirements
The total estimated budget for this project is INR 22,00,000, covering device procurement, software development, training, and operational expenses. The cost breakdown is as follows:
| Component | Estimated Cost |
|---|---|
| Devices | INR 10,00,000 |
| Software Development | INR 5,00,000 |
| Training & Support | INR 2,00,000 |
| Data Management & Infrastructure | INR 5,00,000 |
| Miscellaneous & Contingency | INR 50,000 |
Payment terms include an initial 30% advance, followed by milestone-based payments aligned with project phases. Final payment upon successful completion and acceptance of deliverables. All financial transactions must comply with government procurement rules and be supported by valid invoices and documentation.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
07-08-2026 19:00:00
Document Download End
20-08-2026 17:00:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹22,00,000
Bid To RA
No
Item Category
Services - Electrical
Authority & Contact
Officer Inviting Bids
Mr. Hitendrakumar Arvindrai Surti
Bid Opening Authority
Mr. Hitendrakumar Arvindrai Surti
Address
N H No.48, Balitha, VAPI- 396191
Contact Details
9879200765
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Documents 3
NIT-2650.pdf
TENDER_DOCUMENT
Schedule-B.pdf
TENDER_DOCUMENT
Forwarding Letter.pdf
TENDER_DOCUMENT
Categories
7
Bidding Process
Process Timeline
20-08-2026 17:15
20-08-2026 17:30
20-08-2026 17:45
Required Forms
PRELIMINARY
Vapi Ind Division-Tender Fee EMD
User Defined Template-Secured
TECHNICAL
Vapi Ind Division-Tech Stage
User Defined Template-Secured
COMMERCIAL
Rate Base Form
User Defined Template-Standard
Required Documents
Stage - PRELIMINARY
Tender Fee and EMD paid - proof of copy req. to be attached
RequiredAs per Tender Documents
RequiredStage - TECHNICAL
All Technical Doc. for pre-qualification req. to be attached
Required
Eligibility Criteria
✓ Must have valid tender fee and EMD proof, attached as per tender requirements.
✓ Must possess relevant experience in electrical services, energy management, or digital billing solutions.
✓ Must submit all technical documentation demonstrating technical capability and previous project experience.
| Qualification Criteria | Details |
|---|---|
| Experience | Minimum 3 years in electrical or energy sector projects |
| Financial Capacity | Annual turnover of at least INR 50 Lakhs for the past 3 years |
| Technical Certification | Valid electrical contractor license and digital certification |
| Past Projects | At least 2 similar projects completed in the last 5 years |
Important: Bidders must meet all eligibility requirements to qualify for technical evaluation and subsequent award.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary objective of this government tender?
This tender aims to appoint a qualified service provider to implement a monthly and bi-monthly meter reading system using Android Mobile devices (PDA), along with smart meter energy bill distribution for Cycle-8 in Bhilad & Sanjan Sub Divisions. The goal is to enhance billing accuracy, improve operational efficiency, and provide better customer service through digital solutions.
Who is eligible to participate in this tender?
Eligible bidders must have:
- Valid tender fee and EMD proof
- Minimum 3 years of experience in electrical or energy management projects
- An annual turnover of at least INR 50 Lakhs over the past three years
- Relevant technical certifications and past project references
All eligibility criteria must be met to qualify for technical evaluation.
What are the key technical requirements for this project?
The project requires:
- Android PDA devices with GPS and data entry capabilities
- Custom billing software compatible with Android 10+
- Secure cloud data storage with 99.9% uptime
- 4G/3G connectivity for real-time data transmission
- Battery life of minimum 8 hours
All technical components must adhere to the specifications outlined in the tender documents.
What is the bidding process and timeline?
The bidding process involves:
- Downloading tender documents
- Submitting technical and financial bids electronically before the deadline
- Bid opening scheduled on 20-08-2026 at 17:15 (Preliminary), 17:30 (Technical), and 17:45 (Commercial)
- Evaluation and award based on technical and financial scores
Ensure timely submission to avoid disqualification.
How can I get assistance or clarifications regarding this tender?
For support, contact:
- Name: Mr. Hitendrakumar Arvindrai Surti
- Organization: Dakshin Gujarat Vij Company Ltd. (DGVCL)
- Phone: 9879200765
- Email: [email protected]
Support is available during working hours for clarifications, technical support, and training sessions related to bid submission procedures.