Government Tender for Monthly and Bi-Monthly Meter Reading & Smart Bill Distribution in Vapi
Progress
This government tender offers an opportunity for qualified contractors to provide monthly and bi-monthly meter reading services along with distribution of smart meter energy bills in Vapi's Umargam Industrial and Solsumba Sub Divisions. Managed by Dakshin Gujarat Vij Company Ltd. (DGVCL), this project involves using Android mobile devices (PDA) for efficient billing operations. The tender emphasizes electrical services within the power and energy sector, requiring bidders to meet specific technical and financial criteria. With an estimated value of approximately INR 22,00,000, this open tender invites experienced companies specializing in electrical services, smart metering, and IT-enabled billing solutions to participate. The project aims to enhance billing accuracy, streamline operations, and improve customer service in the Vapi industrial region. Bidders must adhere to the detailed scope, eligibility, and technical specifications outlined in the tender documents. This is a prime opportunity for contractors seeking government contracts in the power sector, offering a comprehensive scope of work, clear evaluation criteria, and a structured bidding process.
Scope Of Work
• Conduct monthly and bi-monthly meter readings for designated industrial customers in Vapi.
• Utilize Android Mobile devices (PDA) for accurate and efficient data collection.
• Distribute smart meter energy bills to cycle-8 customers in the specified subdivisions.
• Ensure data accuracy and timely submission of readings.
• Coordinate with DGVCL officials for smooth operations.
- Preparation Phase:
- Mobilize necessary equipment and personnel.
- Conduct training on device usage and data entry.
- Execution Phase:
- Perform scheduled meter readings as per the cycle.
- Capture and verify meter data.
- Generate and distribute bills using digital devices.
- Reporting & Documentation:
- Submit daily/weekly reports.
- Maintain records for audit and verification.
| Specification | Details |
|---|---|
| Device Compatibility | Android PDA with GPS and camera features |
| Data Security | Encrypted data transmission |
| Reporting Format | Digital reports in prescribed format |
| Completion Period | 12 months |
• Bidders must ensure compliance with technical standards and security protocols for data handling.
Technical Specifications
| Parameter | Specification |
|---|---|
| Device Type | Android PDA with GPS and camera |
| Operating System | Android 9.0 or higher |
| Data Encryption | AES 256-bit encryption |
| Battery Life | Minimum 8 hours continuous operation |
| Data Transmission | 4G/3G/Wi-Fi connectivity |
| Software Compatibility | Must support specified billing software |
Sequential process:
- Deploy devices and train personnel.
- Conduct meter readings as per schedule.
- Verify data accuracy.
- Generate bills digitally.
- Submit reports for approval.
All technical equipment must meet the standards outlined in the tender documents to ensure seamless operation and data security.
Financial Requirements
The total estimated budget for this project is approximately INR 22,00,000. The cost breakdown includes equipment procurement, personnel wages, training, and reporting. Bidders are required to submit a detailed financial proposal including itemized costs, payment milestones, and terms. Payments will be made based on completion of predefined deliverables and approval of reports. The tender specifies that the bid offer must be valid for 180 days from the submission deadline. Bidders should also include applicable taxes and any additional charges in their financial proposals. The financial bid must align with the scope and technical specifications outlined in the tender documents to ensure compliance and eligibility.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
07-08-2026 19:30:00
Document Download End
20-08-2026 17:00:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹22,00,000
Bid To RA
No
Item Category
Services - Electrical
Authority & Contact
Officer Inviting Bids
Mr. Hitendrakumar Arvindrai Surti
Bid Opening Authority
Mr. Hitendrakumar Arvindrai Surti
Address
N H No.48, Balitha, VAPI- 396191
Contact Details
9879200765
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
NIT-2651.pdf
TENDER_DOCUMENT
Schedule-B Umargam and Solsumba.pdf
TENDER_DOCUMENT
Forwarding Letter.pdf
TENDER_DOCUMENT
Categories
7
Bidding Process
Process Timeline
20-08-2026 17:15
20-08-2026 17:30
20-08-2026 17:45
Required Forms
PRELIMINARY
Vapi Ind Division-Tender Fee EMD
User Defined Template-Secured
TECHNICAL
Vapi Ind Division-Tech Stage
User Defined Template-Secured
COMMERCIAL
Rate Base Form
User Defined Template-Standard
Required Documents
Stage - PRELIMINARY
Tender Fee and EMD paid - proof of copy req. to be attached
RequiredAs per Tender Documents
RequiredStage - TECHNICAL
All Technical Doc. for pre-qualification req. to be attached
Required
Eligibility Criteria
✓ Must have valid tender fee and EMD proof.
✓ Must submit all required preliminary documents as specified.
✓ Must possess technical qualification documents for pre-qualification.
✓ Experience in electrical services, smart metering, and utility billing projects.
✓ Proven track record of executing similar projects for government or utility companies.
| Qualification Criteria | Details |
|---|---|
| Financial Capacity | Minimum annual turnover of INR 50 lakhs in the last 3 years |
| Technical Experience | At least 2 completed projects involving smart metering or utility billing |
| Certification | Valid electrical contractor license and technical certifications |
| Legal Standing | No pending legal disputes or violations |
| Certification for Digital Transactions | Valid Digital Certificate as per IT Act 2000 |
Bidders must meet all eligibility criteria to qualify for technical evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of work for this government tender?
The scope includes monthly and bi-monthly meter reading, distribution of smart meter energy bills, using Android PDA devices, ensuring data accuracy, and timely reporting within a 12-month period. Bidders must also coordinate with DGVCL officials and comply with technical standards for secure and efficient data handling.
What are the eligibility criteria for bidders?
Bidders must submit proof of tender fee and EMD, possess technical qualification documents, demonstrate experience in similar projects, hold valid electrical licenses, and have no pending legal disputes. Financial capacity should include a minimum annual turnover of INR 50 lakhs over the last 3 years.
How can I participate in the bidding process?
Register on the e-Procurement platform, download tender documents before the deadline, attend the pre-bid conference, and submit technical and financial bids electronically. Ensure all documents are complete and submitted by 20-08-2026 17:00. Bids will be opened and evaluated as per the outlined schedule.
What technical specifications are required for the devices?
Devices must be Android PDA with GPS and camera, supporting Android 9.0 or higher, with AES 256-bit encryption for data security, and a minimum 8-hour battery life. They should support the specified billing software and ensure seamless data transmission over 4G/3G/Wi-Fi networks.
What is the estimated value of this tender?
The approximate total budget is INR 22,00,000, covering equipment, wages, training, and reporting. Payment will be made based on milestones and deliverables, with the bid valid for 180 days from submission. Bidders should include all applicable taxes and charges in their financial proposals.