Government Tender for Meter Reading & Smart Meter Billing System Using Android Devices
Progress
This government tender offers an excellent opportunity for experienced electrical and technology service providers to participate in deploying a Meter Reading and Smart Meter Billing System in Vapi GIDC, Gujarat. The project involves implementing Android-based PDA devices for accurate, efficient meter data collection and billing distribution for cycle-8. Managed by Dakshin Gujarat Vij Company Ltd. (DGVCL), this initiative aims to enhance operational efficiency, reduce manual errors, and improve customer service in the power distribution sector. The tender is open to qualified bidders with proven technical expertise and financial stability, offering a project value of approximately INR 25 lakhs with a 12-month completion period. Bidders are encouraged to review detailed technical specifications, eligibility criteria, and submission deadlines to participate successfully in this transparent procurement process that supports Gujarat’s energy infrastructure development.
Scope Of Work
The scope of work for this tender includes:
- Deployment of Android-based PDA devices for meter reading.
- Accurate collection of monthly and bimonthly meter data.
- Distribution of smart energy bills for cycle-8.
- Installation and commissioning of the billing system.
- Training of personnel on device operation and data management.
- Providing technical support and maintenance during the contract period.
The process involves:
- Preparation and site assessment to understand existing infrastructure.
- Procurement and configuration of Android devices.
- Training sessions for staff on device usage.
- System deployment and testing.
- Monitoring and support during the project duration.
| Key Deliverables | Specifications |
|---|---|
| Android Devices | PDA with minimum 4-inch display, GPS, camera, and data connectivity |
| Software System | User-friendly interface for data entry and billing |
| Data Security | Secure data transmission and storage |
| Training Materials | Manuals and operational guides |
| Support Services | Technical assistance for 12 months |
All work must comply with the technical and safety standards specified in the tender documents.
Technical Specifications
The technical specifications for the devices and system include:
- PDA Devices: Android OS (minimum version 9), 4-inch display, GPS, camera, 4G connectivity.
- Software: Compatible with Windows and Android platforms, secure data encryption.
- Data Storage: Cloud-based or on-premises with backup facilities.
- Power Supply: Long-lasting battery with minimum 8 hours operation.
- Installation: Complete setup with user training.
Sequential process:
- Device procurement based on specifications.
- Software customization and testing.
- Deployment at designated sites.
- Staff training.
- System go-live and support.
| Parameter | Specification |
|---|---|
| Device OS | Android 9 or above |
| Display Size | Minimum 4 inches |
| Connectivity | 4G LTE, Wi-Fi |
| Battery Life | Minimum 8 hours |
| Data Security | End-to-end encryption |
All technical components must meet the standards outlined in the tender documents.
Financial Requirements
The estimated project cost is INR 25,00,000, which covers device procurement, system development, training, and support. Payment will be made in milestones:
- 30% upon contract signing.
- 40% after system deployment and initial testing.
- 30% upon successful project completion and acceptance.
| Cost Breakdown | Amount (INR) |
|---|---|
| Devices & Hardware | 10,00,000 |
| Software Development | 8,00,000 |
| Training & Support | 4,00,000 |
| Miscellaneous & Contingency | 3,00,000 |
All payments are subject to submission of valid invoices and acceptance certificates. Bidders must quote competitive prices and adhere to the specified budget limits.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
07-08-2026 19:40:00
Document Download End
20-08-2026 17:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹25,00,000
Bid To RA
No
Item Category
Services - Electrical
Authority & Contact
Officer Inviting Bids
Mr. Hitendrakumar Arvindrai Surti
Bid Opening Authority
Mr. Hitendrakumar Arvindrai Surti
Address
N H No.48, Balitha, VAPI- 396191
Contact Details
9879200765
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Documents 3
NIT-2652 WITH TERMS AND CONDITION.pdf
TENDER_DOCUMENT
Schedule-B Vapi GIDC Sarigam Ind and Sarigam.pdf
TENDER_DOCUMENT
Forwarding Letter.pdf
TENDER_DOCUMENT
Categories
7
Bidding Process
Process Timeline
20-08-2026 17:15
20-08-2026 17:30
20-08-2026 17:45
Required Forms
PRELIMINARY
Vapi Ind Division-Tender Fee EMD
User Defined Template-Secured
TECHNICAL
Vapi Ind Division-Tech Stage
User Defined Template-Secured
COMMERCIAL
Rate Base Form
User Defined Template-Standard
Required Documents
Stage - PRELIMINARY
Tender Fee and EMD paid - proof of copy req. to be attached
RequiredAs per Tender Documents
RequiredStage - TECHNICAL
All Technical Doc. for pre-qualification req. to be attached
Required
Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have valid tender fee and EMD paid proof.
- ✓ Must submit all required documents as per tender guidelines.
- ✓ Proven experience in meter reading and billing system implementation.
- ✓ Demonstrated technical capability with Android-based devices.
- ✓ Financial stability with minimum average annual turnover of INR 50 lakhs over the last 3 years.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Tender Fee & EMD | Paid and proof submitted |
| Technical Experience | Successful completion of at least 2 similar projects in the last 3 years |
| Financial Turnover | INR 50 lakhs annually |
| Certification | Valid electrical service provider license |
All bidders must provide valid certificates and supporting documents to establish eligibility.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary objective of this government tender?
This tender aims to implement a Meter Reading and Smart Meter Billing System using Android devices to improve accuracy, efficiency, and customer service in Vapi GIDC and surrounding areas. It involves deploying PDA devices for meter data collection and distributing energy bills for cycle-8.
Who can participate in this tender?
Eligible bidders include electrical service providers, system integrators, and technology companies with proven experience in meter reading, billing systems, and Android device deployment. They must meet the specified technical and financial criteria outlined in the tender documents.
What are the key technical requirements for the devices?
Devices must be Android OS (minimum version 9), with a 4-inch display, GPS, camera, and 4G connectivity. They should support secure data transmission, have a minimum 8-hour battery life, and be compatible with the billing software system as detailed in the technical specifications.
What is the deadline for bid submission?
The last date for bid submission is August 20, 2026, at 5:00 PM. Bids must be submitted electronically via the NProcure portal before this deadline to be considered valid.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical competence (40%), financial proposal (30%), past performance (20%), and compliance (10%). Bidders must meet minimum thresholds in each criterion to qualify for award. The evaluation process ensures transparency and fairness.