Custom Bid for Services - PROCUREMENT OF MICROSOFT SQL SERVER STANDARD LICENSE FOR GIPL DATACENTER,
Gujarat Info Petro Ltd (gipl)
GANDHI NAGAR, GUJARAT
Posted:
9 March 2026
Closed:
6 April 2026
GEM
Open State Governments & UT NPROCURE
Government Tender for Microsoft SQL Server License at GNFC IT Division - Open Procurement
Progress
Issue19-Jun-2026, 6:20 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
1
This government tender offers a unique opportunity for IT vendors and software providers to supply licensed Microsoft SQL Server solutions to GNFC's IT Division in Ahmedabad, Gujarat. The project emphasizes transparency, compliance, and quality in government procurement, requiring bidders to demonstrate technical expertise, licensing certifications, and reliable support capabilities. The tender includes detailed technical specifications, eligibility criteria, and a clear bidding process, making it ideal for companies specializing in enterprise database solutions and government sector IT infrastructure. With a focus on secure licensing and deployment, this project aims to enhance GNFC's data management capabilities while adhering to strict government procurement standards. The deadline for submission is July 2, 2026, and the project promises long-term support and compliance with government policies, offering excellent opportunities for experienced IT service providers to expand their footprint in the public sector.
Scope Of Work
The scope of work for this tender includes:
- Supplying licensed Microsoft SQL Server software as per technical specifications.
- Ensuring compliance with the specifications outlined in the tender documents.
- Providing installation, configuration, and deployment support.
- Ensuring licensing adherence and documentation.
- Supporting post-deployment maintenance and updates.
Key deliverables include:
- Valid Microsoft SQL Server licenses
- Complete documentation of licensing and deployment
- Technical support during and after installation
| Specification | Details |
|---|---|
| Software Version | As specified in RFP |
| License Type | Perpetual / Subscription |
| Deployment Support | Yes |
| Documentation | License certificates, installation guides |
Sequential process:
- Review tender documents and technical requirements.
- Submit technical and commercial proposals.
- Attend pre-bid meetings if scheduled.
- Provide required technical documentation.
- Participate in bid opening and evaluation.
- Award and deployment of licenses.
Important: Bidders must ensure all submitted documentation is signed and stamped as per requirements.
Technical Specifications
| Parameter | Requirement |
|---|---|
| Software Version | As specified in tender documents |
| License Type | Perpetual or Subscription based |
| Deployment Environment | Compatible with existing GNFC infrastructure |
| Support & Maintenance | 1-year support included |
Process:
- Review technical specifications.
- Prepare compliant licensing proposal.
- Submit supporting technical documentation.
- Await technical evaluation and approval.
All technical proposals must include detailed licensing plans, deployment strategies, and compliance certificates.
Financial Requirements
The estimated budget for this tender ranges between INR 10,00,000 and INR 15,00,000, depending on licensing options and support services. The financial proposal should include:
| Cost Component | Details |
|---|---|
| License Cost | As per quantity and type |
| Support & Maintenance | Annual charges |
| Deployment Charges | If applicable |
Payment terms:
- 30% advance upon contract signing
- 50% after deployment completion
- Remaining 20% after final acceptance
All financial proposals must be inclusive of applicable taxes and should be submitted in the prescribed format.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Group Manager IT Infra
Bid Opening Authority
Group Manager IT Infra
Address
GNFC – IT Division 501, GNFC Infotower, S G Highway, Ahmedabad-380054, Gujarat
Contact Details
07940007300
BID & GeM Expert Consultancy
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Bid Preparation
GeM Registration
Document Filing
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Documents 6
General Conditions of Contract (GCC).pdf
TENDER_DOCUMENT
General Conditions of Purchase (GCP).pdf
TENDER_DOCUMENT
GST ANNEXURE_01.pdf
TENDER_DOCUMENT
Mini General Conditions of Purchase (Mini GCP).pdf
TENDER_DOCUMENT
Mini-General Conditions of Contract (Mini-GCC).pdf
TENDER_DOCUMENT
(n)Code Microsoft SQL Server License RFP.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have proven experience in providing Microsoft SQL Server licenses to government or large enterprise clients.
✓ Must upload all required documents as specified in the RFP, including signed and stamped copies.
✓ Bidders should possess valid certifications for software licensing.
✓ Financial stability as per the criteria outlined in the tender documents.
| Qualification Requirement | Details |
|---|---|
| Experience | Minimum 3 years in enterprise software licensing |
| Certification | Valid Microsoft licensing partner certification |
| Financials | Turnover of at least INR 50 lakh in the last fiscal year |
| Past Projects | Successful completion of similar government or large enterprise projects |
Note: Non-compliance with eligibility criteria will disqualify the bidder.
Bidding Process
Process Timeline
1. Technical Stage
2. Financial Bid
Required Forms
Technical
Technical Scope, Terms and Conditions – Acceptance
User Defined Template-Standard
Commercial Scope, Terms and Conditions – Acceptance
User Defined Template-Standard
Financial
Bill of Material
User Defined Template-Secured
Required Documents
Stage - Technical Stage
1
Please upload other documents as per requested in the RFP Auth. Sign and Stamp
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this government tender?
This tender seeks to procure Microsoft SQL Server licenses for GNFC's IT Division, ensuring reliable database management, software compliance, and support for government IT infrastructure projects.
Who can participate in this tender?
Eligible bidders include IT service providers, software licensing vendors, and companies with proven experience in enterprise software solutions, particularly those with government or large enterprise clients, and valid Microsoft licensing certifications.
What documents are required for bid submission?
Bidders must submit signed and stamped technical and commercial proposals, along with all required certifications, licensing documents, and supporting technical documentation as specified in the tender. Refer to the linked documents for detailed requirements.
What are the key dates to remember?
Bid submission opens on 19-06-2026 at 18:20 and closes on 02-07-2026 at 18:00. The bid opening will occur immediately after the deadline. Ensure all proposals are submitted before the closing date to avoid disqualification.
How will the evaluation be conducted?
Evaluation will be based on technical compliance (40%), cost (30%), experience (20%), and support plan (10%). Bidders must meet minimum thresholds for technical compliance and provide valid licensing certifications to qualify.
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Documents 6
General Conditions of Contract (GCC).pdf
TENDER_DOCUMENT
General Conditions of Purchase (GCP).pdf
TENDER_DOCUMENT
GST ANNEXURE_01.pdf
TENDER_DOCUMENT
Mini General Conditions of Purchase (Mini GCP).pdf
TENDER_DOCUMENT
Mini-General Conditions of Contract (Mini-GCC).pdf
TENDER_DOCUMENT
(n)Code Microsoft SQL Server License RFP.pdf
TENDER_DOCUMENT