Government Tender for Milk Transportation Services from Sursagar Dairy, Surendranagar
Bid Publish Date
11-Jul-2025, 4:30 am
Bid End Date
19-Jul-2025, 10:30 am
Location
Progress
Tender Type
Open
Sector
Cooperatives
Tender Fee
₹3,000
Contract Form
Service
Completion Period
12 Months
Currency Type
Single
Categories
7
This government tender offers an opportunity for logistics companies to provide milk transportation services from Sursagar Dairy in Surendranagar. The project involves loading, unloading, and timely delivery of dairy products within the district, supporting the cooperative dairy sector in Gujarat. Bidders must meet strict eligibility criteria, including vehicle certifications, licenses, and experience in dairy logistics. The tender process is conducted electronically via the nProcure platform, ensuring transparency and efficiency. With a 12-month contract duration, this tender is ideal for companies specializing in transportation, dairy logistics, and cooperative services. The process includes detailed evaluation based on price, technical capability, and experience, with deadlines set for bid submission, evaluation, and award. Participating in this tender provides a strategic opportunity to collaborate with a prominent government cooperative union, contributing to the sustainable dairy supply chain in Gujarat.
Scope Of Work
The scope of work for this tender includes:
- Transportation of milk from Sursagar Dairy, Wadhwan City, to various designated areas within Surendranagar District.
- Loading and unloading of milk with all applicable taxes, excluding GST.
- Ensuring timely pickup and delivery as per schedule.
- Maintaining the quality and safety of milk during transit.
- Providing transportation vehicles capable of fulfilling route requirements, with valid RC books.
Key Deliverables:
- Reliable transportation services for dairy products
- Proper documentation and compliance with all legal and safety standards
- Maintenance of vehicles in good condition
Process Flow:
- Bidders submit their proposals with necessary documentation.
- Evaluation and shortlisting based on eligibility criteria.
- Contract award and commencement of services.
- Regular monitoring and compliance checks.
| Vehicle Specifications | Requirements |
|---|---|
| Vehicle Type | Refrigerated trucks suitable for milk transport |
| Capacity | As per route demands |
| Certification | Valid RC books, Food Safety License |
Bidders should ensure all technical and legal requirements are met for smooth execution of the contract.
Technical Specifications
Transportation vehicles must meet the following technical specifications:
| Parameter | Requirement |
|---|---|
| Vehicle Type | Refrigerated trucks suitable for dairy transport |
| Capacity | Minimum 2,000 liters per trip |
| Certification | Valid RC, Food Safety License |
| Maintenance | Regular servicing and cleanliness |
Sequential Process:
- Bidders submit vehicle details and certifications.
- Inspection and verification by authorities.
- Approval for vehicle deployment.
- Initiation of transportation services.
Vehicles should be equipped with temperature control systems to ensure milk quality during transit.
Financial Requirements
The financial aspect of this tender involves competitive bidding for transportation services. The estimated budget is based on route distance, vehicle capacity, and frequency. The cost breakdown includes:
| Cost Component | Details |
|---|---|
| Transportation Fee | Per trip or per liter basis |
| Loading/Unloading Charges | Included or separately quoted |
| Taxes | All applicable taxes except GST |
| Payment Terms | Payments will be made monthly upon submission of invoices and route completion reports |
Bidders must submit their price bids in the designated format, ensuring transparency and competitiveness. The total contract value will depend on bid evaluations and route demands.
Documents 2
sursagar dairy MAIN ROUTE -10-06-2025 (4).pdf
TENDER_DOCUMENT
1. General Guidelines for E-Tender and E-Auction.pdf
TENDER_DOCUMENT
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Eligibility Criteria
Bidders must fulfill the following eligibility requirements:
- ✓ Must have valid firm registration and GST Certificate.
- ✓ Submit deposited Tender Fee and EMD proof.
- ✓ Provide PAN Card and Income Tax Returns for the last three financial years.
- ✓ CA certified annual turnover details for the last three years.
- ✓ Affidavit on stamp paper stating non-blacklisting status.
- ✓ Latest Bank Solvency Certificate (Limit: 5.0 Lakh).
- ✓ PF Registration Certificate.
- ✓ Evidence of prior experience with similar work, preferably completed within the last 2.5 to 3 years.
- ✓ Vehicles with valid RC books capable of fulfilling route requirements.
- ✓ Aadhaar linked bank account.
- ✓ Labour License and Food Safety License.
- ✓ Signed Annexure-A on company/partnership letterhead.
| Qualification Criteria | Details |
|---|---|
| Firm Registration | Required |
| Financial Stability | CA certificate & bank solvency |
| Experience | Completed similar work within last 3 years |
| Vehicle Capability | Vehicles with valid RC and transport capacity |
| Legal Compliance | Labour & Food Safety Licenses |
Only bidders meeting all criteria will be considered for evaluation.
Bidding Process
Process Timeline
22-07-2025 17:00
25-07-2025 16:00
Required Forms
Preliminary
Tender fee for dudh sanjivani dairy to taluka
User Defined Template-Standard
EMD details for dudh sanjivani dairy to taluka
User Defined Template-Standard
Commercial
Price bid for Transportation of dudh sanjivani
User Defined Template-Secured
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary stage
Copy of the document of the type of firm
Copy of firm registration
GST Certificate
Document of deposited Tender Fee and EMD
Download the tender, sign and scan each page
PAN Card No
Copy of Income Tax Return for the last three financial years
CA certified annual turnover details (last three years)
Affidavit on stamp paper of Rs. 300 stating that you are not blacklisted by any government office
Latest Bank Solvency Certificate (Limit 5.0 Lakh)
PF Registration Certificate
Priority will be given to those holding a completion certificate indicating that the firm has completed such work within two and a half to three years
A copy of the vehicles RC book and other documents indicating that the firm/participants has vehicles capable of transporting milk and to fulfil the routes as per requirements
Aadhaar card and its bank account should be linked
Labour License
Food Safety License
The tenderer will have to fill in the information mentioned in the Annexure-A on the companies or partnership firms letterhead sign it scan it and attach it
All necessary documents mentioned in tender document
Form - Tender fee for dudh sanjivani dairy to taluka
Provide any proof of Bid Processing Fee
Form - EMD details for dudh sanjivani dairy to taluka
Provide any proof of EMD Fee
Stage - Commercial stage
Price bid
Form - Price bid for Transportation of dudh sanjivani
Price bid for transportation of dudh sanjivani
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary purpose of this government tender?
This tender seeks qualified transportation service providers to handle the loading, unloading, and transportation of milk from Sursagar Dairy in Wadhwan City to various locations within Surendranagar District. It aims to ensure timely and safe delivery of dairy products while complying with all legal and safety standards, offering an excellent opportunity for logistics companies specializing in dairy transportation.
What are the key eligibility criteria for bidders?
Bidders must submit valid firm registration, GST Certificate, PAN Card, Income Tax Returns, and Bank Solvency Certificate. Experience in similar dairy transportation work within the last 2.5-3 years, vehicles with valid RC books, and necessary licenses (Labour & Food Safety) are mandatory. Additional requirements include Aadhaar-linked bank accounts and a signed Annexure-A on company letterhead. Meeting all criteria ensures eligibility for evaluation.
How can bidders participate in the online bidding process?
Participants must download the tender documents, attend free vendor training sessions, and procure a digital certificate for signing bids. Bids are to be submitted electronically via the nProcure portal before the deadline (19-07-2025, 16:00). Physical bids are not accepted. Ensure all documents are complete and correctly uploaded to avoid disqualification.
What is the evaluation process for this tender?
The evaluation involves a technical assessment based on vehicle compliance and experience, followed by price bid analysis. The scoring criteria allocate 50% weightage to price, 30% to technical capability, and 20% to experience. Bidders must meet minimum thresholds to qualify for final selection. The evaluation committee may conduct site inspections for verification.
What are the important dates and deadlines for this tender?
Key deadlines include: Bid Submission Start on 11-07-2025 at 10:00, Bid Submission End on 19-07-2025 at 16:00, Preliminary Evaluation on 22-07-2025, and Commercial Evaluation on 25-07-2025. The contract award is expected by 01-08-2025. Bidders must adhere strictly to these dates to ensure participation.
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Documents 2
sursagar dairy MAIN ROUTE -10-06-2025 (4).pdf
TENDER_DOCUMENT
1. General Guidelines for E-Tender and E-Auction.pdf
TENDER_DOCUMENT