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Open Water Resources NPROCURE

Government Tender for Office Management Services at Botad Irrigation Division Gujarat

Bid Publish Date

22-Jul-2025, 5:00 am

Bid End Date

06-Aug-2025, 12:30 pm

EMD

₹34,000

Value

₹33,50,591

Location

BOTAD , GUJARAT

Progress

Issue22-Jul-2025, 5:00 am
AwardPending
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Tender Type

Open

Sector

Water Resources

Tender Fee

₹1,500

Contract Form

Service

Completion Period

8  Months

Currency Type

Single

Categories 7

FLORICULTURE AND SILVICULTURE OTHER SERVICE MAN POWER SUPPLY SERVICES APPOINTED OF LABOUR IRRIGATION APPOINTMENT OF LABOUR

This government tender offers a unique opportunity for service providers to supply Office Management services to the Botad Irrigation Division in Gujarat. The project involves administrative support, documentation handling, and manpower deployment to streamline operations within the water resources sector. Bidders must meet strict eligibility criteria, including relevant experience, valid registrations, and compliance with government standards. The tender process is conducted online, ensuring transparency and fairness, with detailed evaluation based on experience, financial stability, and price competitiveness. The project duration is 8 months, with an estimated value of Rs. 33,50,590.44. This tender is ideal for firms specializing in administrative services, seeking to collaborate with government agencies in Gujarat for long-term service contracts. Download tender documents, prepare your bid, and participate in this competitive process to secure a government contract in the water resources sector.

Scope Of Work

The selected service provider will be responsible for providing comprehensive Office Management services at the Botad Irrigation Division and its subdivisions. Key deliverables include:

  • Managing daily administrative operations
  • Handling official correspondence and documentation
  • Maintaining office records and files
  • Coordinating with government officials and stakeholders
  • Ensuring timely submission of reports and documents

The process involves:

  1. Understanding the scope and requirements as per tender documents
  2. Preparing and submitting bid documents including technical and financial proposals
  3. Participating in bid opening and clarifications if required
  4. Executing the contract upon award, adhering to specified timelines

The service provider must ensure compliance with all applicable government regulations and standards. The scope also includes providing manpower support, office supplies, and maintaining a secure and efficient office environment.

Specification Details
Duration 8 months
Location Botad, Gujarat
Contract Type Service
Completion Period 8 months
Estimated Cost Rs. 33,50,590.44

Bidder should demonstrate experience in similar government projects and possess requisite licenses and certifications.

Technical Specifications

The technical specifications include providing manpower and administrative support services that meet government standards. The manpower should be trained and capable of handling office management tasks efficiently. Office equipment and supplies must adhere to prescribed standards. The process involves:

  • Deploying qualified personnel
  • Ensuring proper documentation and record-keeping
  • Using standard office equipment and software
  • Maintaining security and confidentiality
Technical Parameter Specification
Manpower Qualification Minimum graduate or diploma in office administration
Office Equipment Computers, printers, scanners, and communication devices
Software Office management and documentation software
Office Infrastructure Secure and hygienic environment

The bidder shall follow the technical guidelines provided in the tender documents and ensure all services meet the stipulated standards for government offices.

Financial Requirements

The estimated project cost is Rs. 33,50,590.44, which includes manpower, supplies, and administrative expenses. Payment shall be made in accordance with the contract terms, based on milestones or monthly billing. The financial proposal must include a detailed breakdown:

Cost Component Amount (Rs.)
Manpower wages As per minimum wages norms
Office supplies Estimated based on requirement
Miscellaneous expenses Contingency and administrative costs

Bidders should submit their financial bids online, ensuring transparency and competitiveness. The tender specifies a bid offer validity of 120 days, with payment terms linked to project milestones and satisfactory completion of services.

Documents 5

NIT.pdf

TENDER_DOCUMENT

SBD office Management Services.pdf

TENDER_DOCUMENT

BOQ.pdf

TENDER_DOCUMENT

Documents Submit By Bidder along with tender documents.pdf

TENDER_DOCUMENT

Tender Notice no.9 of 2025-26.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid registration as a firm, company, or contractor with government authorities.
  • ✓ Must submit scan copies of tender fee, EMD, GST number, Labour license, ESIC, Provident Fund, Income Tax returns, and work experience certificates.
  • ✓ Must have completed at least one government or semi-government project of similar nature within the last 5 years, with a minimum value of Rs. 13,41,000.
  • ✓ Must possess a valid PAN Card.
  • ✓ Must submit all required documents as specified in the tender, including work experience and financial credentials.
Qualification Requirement
Experience Minimum one similar project in last 5 years
Financial Demonstrate financial stability with relevant documents
Certification Valid Labour, ESIC, Provident Fund, and Income Tax certificates
Work Value At least Rs. 13,41,000 in a single work order

Bidders must ensure compliance with all eligibility requirements to qualify for the tender process.

Bidding Process

Process Timeline

1. Preliminary Stage

07-08-2025 10:25

2. Commercial Stage

07-08-2025 10:30

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

GST Details

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Kindly Attach Scan Copy of Tender fee

Required
2

Kindly Attach Scan Copy of E.M.D (Note Submitted EMD (FDR) Will Be Verified At Bank by The Office Of D.E.E.)

Required
3

Kindly Attach Scan Copy of Valid GST Number

Required
4

Kindly Attach Scan Copy of Bidder is Register as a Firm/Company/Contractor (E1 and Above) etc. in government body or contractor registered in Director of Employment Training.

Required
5

Kindly Attach Scan Copy of Furnished Copy of Labour license Registration Certificate after allocation of work

Required
6

Kindly Attach Scan Copy of ESIC Registration Certificate With Last 3 (three) Month i.e. (1) March 2025 Paid In April 2025 (2) April 2025 Paid In May 2025 (3)May 2025 Paid In June 2025 Receipt/Challan must Be Attached here with.

Required
7

Kindly Attach Scan Copy of Provident Fund Registration Certificate With Last 3 (three) Month i.e. (1) March 2025 Paid In April 2025 (2) April 2025 Paid In May 2025 (3) May 2025 Paid In June 2025 Receipt/Challan must Be Attached here with.

Required
8

Kindly Attach Scan Copy of Last Three F.Y. (F.Y. 2021 22,2022 23, 2023 24.) Income Tax Return

Required
9

Kindly Attach Scan Copy of Furnish copy of Work Experience Form No.3A Similar nature of Work shall be Completed government/semi government Work within the last 5 (Five) years. atleast 40 percent of the work completed in single work order. ( atleast Rs. 13,41,000) Or Work Completion certificate Similar nature of Work shall be Completed government/semi government Work within the last 5 (Five) years. must be submitted along with the work order. atleast 40 percent of the work completed in single work order. ( atleast Rs. 13,41,000)

Required
10

Kindly Attach Scan Copy of Pan Card

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main purpose of this government tender?

This tender seeks qualified service providers to deliver Office Management services for the Botad Irrigation Division in Gujarat. The scope includes administrative support, documentation, and manpower management to enhance operational efficiency within the irrigation department.

What are the key eligibility criteria for bidders?

Bidders must have valid registration, relevant experience in government projects, and submit essential documents such as GST, Labour license, ESIC, Provident Fund, Income Tax returns, and work experience certificates. They must also demonstrate financial stability and meet all specified requirements in the tender documents.

How can I participate in the bidding process?

Participants need to register on the e-Procurement portal, download tender documents, and submit their technical and financial bids online before the deadline. The process involves bid opening, evaluation, and award based on predefined criteria. Support and training are available for new bidders.

What is the deadline for bid submission?

The last date for submitting bids is 6th August 2025 at 6:00 PM. Bids submitted after this deadline will not be considered. Bidders are advised to complete submissions well in advance to avoid last-minute issues.

What is the estimated value of this project?

The estimated project cost is approximately Rs. 33,50,590.44, covering manpower, supplies, and administrative expenses. The bid offers must be competitive, and the payment will be made based on project milestones and satisfactory completion of services.