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Open Water Resources NPROCURE

Government Tender for Office Management Services at Botad Irrigation Division Gujarat

Bid Publish Date

02-Sep-2025, 8:30 am

Bid End Date

16-Sep-2025, 12:30 pm

EMD

₹25,000

Value

₹24,72,244

Location

BOTAD , GUJARAT

Progress

Issue02-Sep-2025, 8:30 am
AwardPending
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Tender Type

Open

Sector

Water Resources

Tender Fee

₹900

Contract Form

Service

Completion Period

8  Months

Currency Type

Single

Categories 7

FLORICULTURE AND SILVICULTURE OTHER SERVICE MAN POWER SUPPLY SERVICES APPOINTED OF LABOUR IRRIGATION APPOINTMENT OF LABOUR

This government tender offers a unique opportunity for experienced service providers to supply Office Management services at the Botad Irrigation Division in Gujarat. The project focuses on streamlining administrative functions, record-keeping, and supporting water resource operations. With an estimated value of approximately ₹33,50,590.44 and an 8-month completion period, the tender is open to qualified firms with proven experience in government or semi-government office management projects. Bidders must meet strict eligibility criteria, including valid registration, financial stability, and relevant project experience. The process involves submitting detailed technical and financial bids through an online portal, with evaluation based on experience, cost, and compliance. The initiative aims to improve administrative efficiency and water management in Gujarat, contributing to sustainable water resource development. Key deadlines and detailed terms are outlined to ensure a transparent and fair bidding process.

Scope Of Work

The selected service provider will be responsible for providing comprehensive Office Management services at the Botad Irrigation Division and its subdivisions. Key deliverables include:

  • Managing daily administrative operations
  • Maintaining and updating official records and files
  • Handling correspondence and communication
  • Supporting financial documentation and record-keeping
  • Assisting in organizing meetings and official events

The process involves:

  1. Understanding the specific requirements of the division
  2. Deploying qualified personnel
  3. Ensuring timely completion of assigned tasks
  4. Maintaining compliance with government standards
Service Components Specifications
Office Staff Skilled administrative personnel
Record Management Digital and physical filing systems
Communication Support Handling official correspondence
Reporting Regular progress and activity reports

The service provider must ensure adherence to all applicable government regulations and safety standards, providing reliable and efficient support throughout the contract duration.

Technical Specifications

The service provider must ensure the following technical standards:

Parameter Requirement
Staff Qualification Skilled administrative personnel with relevant experience
Office Equipment Computers, printers, and communication devices
Record Management System Digital and physical filing systems conforming to government standards
Service Duration 8 months from contract award
Reporting Weekly and monthly progress reports to the division

Sequential steps include:

  1. Reviewing tender documents
  2. Preparing required documentation
  3. Submitting bid within deadline
  4. Participating in bid opening and evaluation
  5. Contract signing and commencement of services.

Financial Requirements

The total estimated value of the project is approximately ₹33,50,590.44. Bidders should prepare a detailed financial bid based on the scope of work, including manpower costs, administrative expenses, and overheads. The bid submission must include a breakdown of costs in the prescribed format. Payment terms will be as per government norms, with payments made on a monthly basis upon satisfactory service delivery. The bid must be valid for 120 days from the submission deadline. The EMD amount is ₹34,000, which must be submitted along with the bid and will be refunded to unsuccessful bidders after evaluation.

Documents 7

NIT.pdf

TENDER_DOCUMENT

Tender Notice no.11 of 2025-26.pdf

TENDER_DOCUMENT

Documents Submit By Bidder along with tender documents.pdf

TENDER_DOCUMENT

BOQ.pdf

TENDER_DOCUMENT

SBD office Management Services.pdf

TENDER_DOCUMENT

Updated BOQ Office Man Botad.pdf

TENDER_DOCUMENT

corrigendum 1 Man power(2).pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid registration as a firm, company, or contractor in government or recognized private sector bodies.
✓ Must submit scanned copies of tender fee, EMD (FDR verified at bank), GST registration, Labour license, ESIC and Provident Fund registration certificates.
✓ Must provide proof of last three years' income tax returns.
✓ Proven experience in government or semi-government office management projects within the last 5 years, with at least 40% of work completed under a single work order valued at minimum Rs. 13,41,000.
✓ Must attach work experience certificates and relevant project completion documents.

Financial Criteria Details
Minimum Work Experience Rs. 13,41,000 in a single project
Validity of Bid 120 days from submission deadline
EMD Amount ₹34,000
Estimated Cost ₹33,50,590.44

Critical: Bidders must meet all eligibility requirements and submit all documents as specified to qualify for evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

17-09-2025 10:25

2. Commercial Stage

17-09-2025 10:30

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

GST Details

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Kindly Attach Scan Copy of Tender fee

Required
2

Kindly Attach Scan Copy of E.M.D (Note Submitted EMD (FDR) Will Be Verified At Bank by The Office Of E.E.)

Required
3

Kindly Attach Scan Copy of Valid GST Number

Required
4

Kindly Attach Scan Copy of Bidder is Register as a Firm/Company/Contractor (E1 and Above) etc. in government body or contractor registered in Director of Employment Training.

Required
5

Kindly Attach Scan Copy of Furnished Copy of Labour license Registration Certificate after allocation of work

Required
6

Kindly Attach Scan Copy of ESIC Registration Certificate With Last 3 (three) Month i.e. (1) March 2025 Paid In April 2025 (2) April 2025 Paid In May 2025 (3)May 2025 Paid In June 2025 Receipt/Challan Attached here with.(Receipt/Challan not mandatory)

Required
7

Kindly Attach Scan Copy of Provident Fund Registration Certificate With Last 3 (three) Month i.e. (1) March 2025 Paid In April 2025 (2) April 2025 Paid In May 2025 (3) May 2025 Paid In June 2025 Receipt/Challan must Be Attached here with.

Required
8

Kindly Attach Scan Copy of Last Three F.Y. (F.Y. 2021 22,2022 23, 2023 24.) Income Tax Return

Required
9

Kindly Attach Scan Copy of Furnish copy of Work Experience Form No.3A Similar nature of Work shall be Completed government/semi government Work within the last 5 (Five) years. atleast 40 percent of the work completed in single work order. ( atleast Rs.9,88,897.66) Or Work Completion certificate Similar nature of Work shall be Completed government/semi government Work within the last 5 (Five) years. must be submitted along with the work order. atleast 40 percent of the work completed in single work order. ( atleast Rs.9,88,897.66)

Required
10

Kindly Attach Scan Copy of Pan Card

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this government tender?

This tender aims to select a qualified service provider to deliver Office Management services at the Botad Irrigation Division and its subdivisions in Gujarat, enhancing administrative efficiency and supporting water resource management.

What are the key eligibility criteria for bidders?

Bidders must have valid registration, proven experience in government office management projects, and submit all required documents including GST, Labour license, ESIC, Provident Fund, Income Tax returns, and work experience certificates. The minimum work value should be Rs. 13,41,000 in a single project within the last 5 years.

How can I submit my bid for this tender?

Bidders must download the tender documents from the official portal, prepare all required documents, and submit their technical and financial bids electronically before the deadline. Physical submissions are not accepted. Ensure all documents are complete and accurate to avoid disqualification.

What is the deadline for bid submission and bid opening?

The bid submission deadline is 11-09-2025 at 18:00. The bid opening will occur on 12-09-2025 at 10:25. Bidders are advised to submit their bids well before the deadline to avoid last-minute issues.

What are the evaluation criteria for selecting the successful bidder?

Evaluation is based on experience (40%), cost competitiveness (30%), eligibility compliance (20%), and work plan quality (10%). Bidders must meet minimum thresholds in each category, with overall scoring determining the award.