Government Tender for Bi-annual Oil Filter Machine Hiring at Jamnagar Sub-stations
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,180
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Categories
21
This government tender offers a valuable opportunity for electrical contractors to secure a bi-annual rate contract for the hiring of Oil Filter Machines (5000 LPH). Managed by Gujarat Energy Transmission Corporation Limited (GETCO), the project focuses on oil filtration of power transformers across various sub-stations in Jamnagar. The scope includes equipment provision, installation, operation, and maintenance over a 24-month period, ensuring transformer efficiency and power reliability. Bidders must meet stringent eligibility criteria, including GETCO registration, valid licenses, and financial stability. The tender process involves technical and price bid evaluations, with a total estimated project cost of approximately ₹15.68 lakh. This opportunity is ideal for experienced electrical contractors specializing in power infrastructure maintenance seeking government contracts in Gujarat. The process emphasizes transparency, compliance, and timely completion, making it a strategic bid for firms aiming to expand their government project portfolio.
Scope Of Work
The scope of work includes:
- Provision of Oil Filter Machines (5000 LPH) for power transformer oil filtration at multiple sub-stations.
- Installation and commissioning of the equipment at designated sites.
- Operation and maintenance during the contract period.
- Regular testing and reporting of transformer oil quality.
The process involves:
- Site assessment and preparation.
- Delivery and setup of oil filtration equipment.
- Operational testing to ensure compliance with standards.
- Routine maintenance and troubleshooting.
- Reporting and documentation of filtration activities.
Specifications include:
| Parameter | Requirement |
|---|---|
| Capacity | 5000 LPH |
| Power Supply | As per site standards |
| Certification | Must meet BIS standards |
| Maintenance | Scheduled and preventive |
Bidders must ensure all equipment is compliant with technical standards and capable of continuous operation for the contract duration.
Technical Specifications
The equipment must meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Capacity | 5000 LPH |
| Power Supply | 415V, 3-phase, 50Hz |
| Filtration Efficiency | ≥ 99% removal of impurities |
| Certification | BIS or equivalent standards |
| Operating Temperature | 0°C to 50°C |
| Maintenance | Easy access for scheduled and preventive maintenance |
Procedures include:
- Delivery of equipment to site.
- Installation as per manufacturer guidelines.
- Testing for operational efficiency.
- Training of personnel for operation and maintenance.
- Regular monitoring and reporting.
All technical equipment must be certified and tested for durability and efficiency before deployment.
Financial Requirements
The estimated project cost is approximately ₹15,68,878.44, which includes equipment, installation, and initial testing. The bid must specify the rate per unit and total cost, with a breakdown as follows:
| Cost Component | Amount (₹) |
|---|---|
| Equipment | 10,00,000 |
| Installation & Commissioning | 3,00,000 |
| Maintenance & Testing | 2,68,878.44 |
Payments will be made in installments based on milestones achieved, with the final payment after successful completion and acceptance. Bidders must submit detailed cost proposals along with supporting documents.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
SE-TR JAMNAGAR
Bid Opening Authority
CIRCLE OFFICE COMMITTEE
Address
JAMNAGAR CIRCLE OFFICE GETCO
Contact Details
9925211518
Authority Records
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Documents 1
TB-26 Main tank filtration.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must be a GETCO registered contractor of E2 class or above.
- ✓ Valid electrical contractor’s license.
- ✓ Experience certificate demonstrating past work with similar oil filtration projects.
- ✓ Payment of tender fee and EMD via RTGS/NEFT/Online.
- ✓ Active GST registration with GST No.
- ✓ Valid PAN Card.
- ✓ Latest bank solvency certificate covering at least 20% of bid value.
- ✓ Details of partners/directors, partnership deed if applicable, with Form G.
- ✓ Notarized Power of Attorney if applicable.
- ✓ MSME registration certificate (if applicable).
- ✓ Last three years’ ITR, balance sheet, and profit-loss statements.
- ✓ PF registration and latest EPF paid challan.
| Financial Qualification | Minimum requirement |
|---|---|
| Bank Solvency | 20% of bid value (₹3,13,776.88) |
| Estimated Bid Value | ₹15,68,878.44 |
All documents must be valid, current, and attested as required.
Bidding Process
Process Timeline
Required Forms
Tech
tech bid
User Defined Template-Standard
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Price
Percentage Rate
Library-Secured
Required Documents
Stage - Tech bid
GETCO registered contractor of E2 class or above
RequiredElectrical contractor’s license with latest validation
RequiredExperience Certificate with WO & Work completion certificate as per QR
RequiredPayment of Tender fee and EMD online RTGS/NEFT only
RequiredCopy of GST Registration. GST No. must be online active
RequiredCopy of PAN Card
RequiredLatest Bank Solvency Certificate of a sum of minimum 20 Percentage of Bid Value
RequiredDetails of partners/ Directors of the Firm/Company. Partnership Deed if applicable. with form G
RequiredCopy of Notarized Power of Attorney as the case may be
RequiredDuly attested copy of MSME registration (If applicable)
RequiredCopy of last three years ITR, balance sheet and profit loss statement along with IT return
RequiredCopy of PF Registration
RequiredCopy of latest EPF paid challan
RequiredOthers if any
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary scope of this government tender?
This tender involves hiring Oil Filter Machines (5000 LPH) for oil filtration of power transformers at various sub-stations under Jamnagar Transmission Circle. The scope includes equipment provision, installation, operation, maintenance, and reporting to ensure transformer efficiency and power reliability.
Who is eligible to participate in this tender?
Eligible bidders must be GETCO registered contractors of E2 class or above, possess valid electrical licenses, experience certificates, active GST and PAN registrations, and meet financial criteria such as bank solvency of at least 20% of bid value. MSME registration is optional but advantageous.
What are the key dates and deadlines for this tender?
The tender was released on 30-06-2025, with a submission deadline on 21-07-2025. The bid opening is scheduled for 22-07-2025. Bidders must submit all documents online before the deadline to be considered.
How is the evaluation of bids conducted?
Bids are evaluated based on technical compliance, experience, and financial competitiveness. Technical bids account for 50%, financial bids 30%, and past performance 20%. Minimum thresholds must be met for qualification, and only compliant bids proceed to award.
What documents are required for bid submission?
Required documents include GETCO registration, electrical license, experience certificates, GST and PAN copies, bank solvency certificate, partnership details, notarized Power of Attorney, MSME registration (if applicable), last three years’ ITR and financial statements, PF registration, and EPF challans. All must be uploaded in PDF format.
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Documents 1
TB-26 Main tank filtration.pdf
TENDER_DOCUMENT