Custom Bid for Services - ELECTRICAL MAINT SERVICES BAHADURGARH LPG PLANT
Hindustan Petroleum Corporation Ltd
JHAJJAR, HARYANA
Posted:
1 August 2025
Closed:
25 August 2025
GEM
Open State Governments & UT NPROCURE
Government Tender for Bi-annual Oil Filter Machine Hiring at Jamnagar Sub-stations
Progress
Issue07-Aug-2025, 12:00 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,180
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Categories
21
TREATMENT OF DRINKING WATER OIL REGENERATION TURBINE OIL DRINKING WATER SYSTEM ELECTRICAL POWER TRANSFORMERS BRANDY HIGH VOLTAGE DISTRIBUTION SYSTEM DIRECT TRANSFORMER TRANSFORMER OIL ELECTRICAL SUBSTATION STATIC CONVERTERS TRANSFORMER SUPPLY PNEUMATIC DRINKING WATER SUPPLY AROMATIC SPIRIT MACHINE POWER TRANSFORMER SUB STATION GINNING OIL
This government tender offers a bi-annual rate contract for hiring Oil Filter Machines (5000 LPH) to support power transformer oil filtration at multiple sub-stations under Jamnagar Transmission Circle. Managed by Gujarat Energy Transmission Corporation Limited (GETCO), this opportunity is ideal for qualified electrical contractors with experience in transformer maintenance and oil filtration services. The project aims to enhance power transmission reliability, ensure transformer longevity, and maintain grid stability. Bidders must meet strict eligibility criteria, including valid licenses, experience certificates, and financial stability, with all submissions handled online via the NProcure portal. The tender includes detailed technical specifications, financial terms, and evaluation criteria, emphasizing transparency and efficiency. The contract duration is 24 months, with the bid deadline on August 28, 2025. This is a significant opportunity for electrical service providers to collaborate with a leading government utility, contributing to Gujarat’s power infrastructure development and maintenance efforts.
Scope Of Work
• Supply and installation of Oil Filter Machines with a capacity of 5000 LPH.
• Regular operation and maintenance of the machines at designated sub-stations.
• Oil filtration of power transformers to ensure optimal performance.
• Adherence to safety and technical standards specified by GETCO.
- Bid submission: Bidders must submit technical and financial proposals online.
- Technical evaluation: Based on experience, equipment compliance, and documentation.
- Financial evaluation: Based on competitive rates.
- Contract award: To the bidder meeting all criteria.
| Specification | Details |
|---|---|
| Capacity | 5000 LPH |
| Power Supply | 3-phase, 415V, 50Hz |
| Operating Voltage | As per transformer specifications |
| Safety Standards | IS standards applicable |
| Maintenance | Scheduled as per manufacturer guidelines |
• Ensure the machine is compatible with transformer oil types.
• Provide training and operational support if required.
• Maintain records of oil filtration activities and submit reports as per contract terms.
Technical Specifications
| Parameter | Specification |
|---|---|
| Capacity | 5000 LPH |
| Power Supply | 3-phase, 415V, 50Hz |
| Operating Voltage | As per transformer specifications |
| Safety Standards | IS standards applicable |
| Construction | Heavy-duty, corrosion-resistant materials |
| Control Panel | Digital display with safety features |
| Maintenance | Scheduled as per manufacturer guidelines |
Sequential process:
- Machine installation at designated site.
- Initial testing and calibration.
- Regular operation and oil filtration.
- Scheduled maintenance and reporting.
- Periodic inspection as per contract terms.
Financial Requirements
The estimated total cost for the 24-month contract is approximately INR 15,68,878.44. The financial bid should include rates per unit and total cost, submitted via the Percentage Rate form. Payment terms include monthly payments based on completed filtration activities, verified through reports. The EMD amount is INR 20,000, payable via RTGS/NEFT/Online. The tender fee of INR 1180 is to be paid online. Bidders must submit detailed cost breakdowns, including equipment costs, operational expenses, and maintenance charges, ensuring transparency and competitiveness.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
SE-TR JAMNAGAR
Bid Opening Authority
CIRCLE OFFICE COMMITTEE
Address
JAMNAGAR CIRCLE OFFICE GETCO
Contact Details
9925211518
Authority Records
GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED
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Documents 1
TB-58.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must be a GETCO registered contractor of E2 class or above.
✓ Valid Electrical Contractor’s License.
✓ Proven experience with oil filtration services and transformer maintenance.
✓ Submit Experience Certificates with work completion certificates.
✓ Provide latest GST registration with active GST number.
✓ Submit PAN Card copy.
✓ Provide Bank Solvency Certificate covering at least 20% of bid value.
✓ Details of partners/directors and partnership deed if applicable.
✓ Notarized Power of Attorney if applicable.
✓ Duly attested MSME registration (if applicable).
✓ Last three years’ ITR, balance sheet, and profit & loss statements.
✓ Valid PF Registration and latest EPF challan.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Experience | 3+ years in transformer oil filtration |
| Financial Stability | Solvency of at least 20% of bid value |
| Licenses | Valid electrical licenses |
| Documentation | Complete technical and statutory documents |
Note: All documents must be valid, notarized, and uploaded online as per tender instructions.
Bidding Process
Process Timeline
1. Tech bid
2. Price bid
Required Forms
Tech
tech bid
User Defined Template-Standard
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Price
Percentage Rate
Library-Secured
Required Documents
Stage - Tech bid
1
GETCO registered contractor of E2 class or above
Required 2
Electrical contractor’s license with latest validation
Required 3
Experience Certificate with WO & Work completion certificate as per QR
Required 4
Payment of Tender fee and EMD online RTGS/NEFT only
Required 5
Copy of GST Registration. GST No. must be online active
Required 6
Copy of PAN Card
Required 7
Latest Bank Solvency Certificate of a sum of minimum 20 Percentage of Bid Value
Required 8
Details of partners/ Directors of the Firm/Company. Partnership Deed if applicable. with form G
Required 9
Copy of Notarized Power of Attorney as the case may be
Required 10
Duly attested copy of MSME registration (If applicable)
Required 11
Copy of last three years ITR, balance sheet and profit loss statement along with IT return
Required 12
Copy of PF Registration
Required 13
Copy of latest EPF paid challan
Required 14
Others if any
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main purpose of this government tender?
This tender invites qualified electrical contractors to provide Oil Filter Machines (5000 LPH) on a bi-annual rate contract for oil filtration of power transformers at various sub-stations under Jamnagar Transmission Circle. The objective is to ensure reliable power transmission and transformer maintenance, supporting grid stability.
Who can participate in this tender?
Eligible bidders include GETCO registered contractors of E2 class or above, with valid electrical licenses, experience certificates, financial stability, and necessary statutory documents. The tender is open to qualified electrical service providers with relevant experience in transformer oil filtration.
What are the key technical requirements for the Oil Filter Machine?
The Oil Filter Machine must have a capacity of 5000 LPH, be suitable for power transformer oil filtration, and comply with technical specifications detailed in the tender document. The machine should be durable, efficient, and meet safety standards as specified.
What is the bidding process and deadline?
Bidders must submit their technical bid and financial offer online through the NProcure portal. The bid submission start date is August 7, 2025, 17:30, and the closing date is August 28, 2025, 16:00. Ensure all documents and fees are submitted before the deadline.
How is the evaluation of bids conducted?
Bids are evaluated based on technical compliance, experience, financial rates, and document authenticity. The weightage includes technical qualification (70%) and price (30%). Bidders must meet minimum thresholds to qualify for the award.
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Documents 1
TB-58.pdf
TENDER_DOCUMENT