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Open Power and Energy NPROCURE

Government Tender for Oil Filtration System at Kadana Hydro Electric Project

Bid Publish Date

06-Oct-2025, 11:00 am

Bid End Date

27-Oct-2025, 12:30 pm

EMD

₹80,747

Value

₹26,91,539

Location

MAHISAGAR , GUJARAT

Progress

Issue06-Oct-2025, 11:00 am
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹2,950

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 34

TREATMENT OF DRINKING WATER WORM PUMPS OIL REGENERATION TURBINE OIL WIND MILL ENERGY PROJECT ELECTRO MECHANICAL MAINTENANCE BRANDY CENTRIFUGE BRUSHES ROTARY VANE PUMPS EQUIPMENT HYDRO-MECHANICAL EQUIPMENT MECHANICAL EQUIPMENT ROLLER BEARING TURBINE AROMATIC SPIRIT WHEEL BEARING DRINKING WATER SYSTEM LUBRICATION SYSTEM GEAR BOX AIR COOLED ENGINE POWER BOX GEAR BEARINGS BUSHINGS AND GEARS BEARING SHELL THRUST DAM TRANSFORMER OIL HYDRAULIC OIL DRINKING WATER SUPPLY WORM GEAR SPHERICAL BEARING GINNING OIL ROUTINE MAINTENANCE TURBO COMPRESSORS

This government tender from Gujarat State Electricity Corporation Limited offers a significant opportunity for experienced contractors to supply and install oil filtration systems at the Kadana Hydro Electric Project. The project focuses on maintaining the efficiency and reliability of turbine governing systems, bearing lubrication, and gearbox oils through specialized filtration services. The tender emphasizes technical excellence, compliance with industry standards, and timely delivery. With an estimated contract value exceeding INR 26 lakh, it is ideal for reputed firms in power plant maintenance, electrical equipment, and hydroelectric services. The process involves electronic bid submission, technical evaluation, and final award, with key deadlines set for October 27, 2025. Bidders must meet strict eligibility criteria, including proven experience, certifications, and financial stability. This opportunity is perfect for companies seeking to expand their footprint in the power and energy sector, offering a chance to work on a prestigious hydroelectric project in Gujarat.

Scope Of Work

The scope of work involves comprehensive oil filtration services for the governing oil system and turbine-generator bearing lubrication system at KHEP, as well as turbine gearbox oil at Panam Power House. Key deliverables include:

  • Supply of oil filtration machinery and accessories
  • Installation and commissioning of filtration systems
  • Regular maintenance and oil cleanliness monitoring
  • Ensuring system performance as per technical specifications

The process includes:

  1. Site assessment and preparation
  2. Supply of approved filtration equipment
  3. Installation as per manufacturer guidelines
  4. Testing and commissioning
  5. Providing maintenance and operational support during the contract period
Specification Details
Filtration Capacity To meet the required flow rate and oil cleanliness standards
Equipment Standards Must comply with IS/ISO standards
Power Supply 3-phase, 415V, 50Hz
Control System Automated with remote monitoring capabilities

The contractor shall ensure compliance with all safety and environmental regulations, and provide training to plant personnel for system operation.

Technical Specifications

The filtration equipment must meet the following technical parameters:

Parameter Specification
Filtration Efficiency Minimum 99.9% removal of particulates
Flow Rate Up to 50 L/min or as specified
Power Supply 3-phase, 415V, 50Hz
Control System PLC-based with remote monitoring
Material Corrosion-resistant stainless steel

Procedures include:

  • Site assessment
  • Equipment installation
  • System calibration
  • Performance testing
  • Handover and documentation

Financial Requirements

The estimated contract value is approximately INR 26,91,538.80. The bidding process requires a bid security deposit of INR 80,747, which must be submitted along with the bid. The financial breakdown includes:

Cost Component Amount (INR)
Equipment & Materials To be quoted by bidder
Installation & Commissioning To be quoted
Maintenance & Support Included in bid

Payment terms are as follows:

  • 30% advance upon contract signing
  • 50% after installation and testing
  • 20% after successful commissioning and acceptance

All payments are subject to submission of valid invoices and completion certificates.

Documents 1

Oil Filteration RFQ-73337 signed.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have experience in executing oil filtration or similar maintenance works in hydroelectric or power plants within the last 7 years.

Qualification Requirement Details
Experience Minimum of 3 completed projects of similar nature costing at least 40% of the estimated contract value
Certification Valid ISO certification and technical certifications for machinery
Financial Must possess a solvency certificate of at least 20% of the estimated contract value from a reputed bank
Registration Firm registration in Gujarat or approved registration in India
Documents Submission of Tender Fee, EMD, GST registration, PAN card, and labor license
Labour & Insurance Valid group insurance and contract labor license for all engaged workers
Technical Staff Qualified technical personnel with relevant experience

Note: All documents must be valid and attested, and submitted as per tender guidelines.

Bidding Process

Process Timeline

1. Preliminary stage

28-10-2025 16:00

2. Technical Stage

28-10-2025 16:30

3. Commercial Stage

04-11-2025 16:00

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical

Confirmation

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary stage

1

Attach scan copy of Tender Fee and EMD

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - Technical Stage

1

The bidder should produce certificate/document/past work order copies as evidence for experience of having successfully completed similar work/jobs in last 7 years period in government/semi government/state electricity board/ Hydropower station in GSECL/NTPC/NHPC/other SEBs /corporation body/reputed private firm/public limited company from the publication of tender date should be either of the following.  Three completed similar works/jobs* costing not less than the amount equal to 40 Percentage of the estimated cost.  Two completed similar works/jobs* costing not less than the amount equal to 50 Perecentage of the estimated cost.  One completed similar works/jobs* costing not less than the amount equal to 80 Percetage of the estimated cost. *Similar works/ jobs: Similar type of work means oil filtering work in governing system/ Work of Filtration/ Purification/ Cleanliness of Lubricating Oil with required numbers of machines mentioned in “SCOPE OF SUPPLY BY THE CONTRACTOR”.*

Required
2

Ensure for Unconditional tender of technical bid itself.

Required
3

List of Tool & Tackle and Technical personnel & name of supervisor in possession relevant to the job.

Required
4

Documents of firm registration in case of proprietor firm OR documents of registered partnership deed in case of partnership OR articles of association and memorandum of association in case of company.

Required
5

Validity for the offer must be for minimum 180 days from the tender opening of technical bid.

Required
6

Details of PF code number allotted.

Required
7

Copy of group insurance of all contractor labour duly engaged throughout the contract period.

Required
8

Copy of contract labour license from the appropriate authorities duly obtained and renewed for the entire contract period.

Required
9

Copy of Bank solvency certificate about 20 Percentage of the estimated value of any Nationalized Bank.(Not more than one year old)

Required
10

Copy of money receipt of EMD paid.

Required
11

The contractor shall have to submit the attested copy of INCOME TAX PAN card.(Details of PAN No. from appropriate authority)

Required
12

Party should have to submit the details of the registration numbers regarding GST along with technical bid (i.e. Copy of GST Registration)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The last date for bid submission is October 27, 2025, at 6:00 PM. Bidders must ensure all documents are uploaded and submitted before this deadline, as late submissions will not be entertained.

What are the eligibility criteria for bidders?

Bidders must have at least 7 years of experience in similar hydroelectric or power plant projects, with minimum of 3 completed projects costing at least 40% of the estimated contract value. They must possess valid ISO certification, solvency certificate, and relevant labor and tax registrations. All documents must be valid, attested, and submitted as per tender guidelines.

How can I participate in the tender process?

Participation involves downloading the tender documents, paying the tender fee and EMD online, and submitting technical and financial bids electronically through the official portal. Attending the free vendor training sessions is recommended to understand the portal and submission procedures better.

What technical standards must the filtration equipment meet?

The equipment should meet IS/ISO standards, with filtration efficiency of at least 99.9%, suitable flow capacity, and corrosion-resistant materials. The control system must be PLC-based with remote monitoring capabilities for effective operation and maintenance.

What is the estimated contract value and bid security amount?

The estimated contract value is approximately INR 26,91,538.80. The bid security (EMD) required is INR 80,747, which must be submitted along with the bid. The payment terms include an advance, progress payments, and final settlement based on project completion and acceptance.