Government Tender for On-line Hiring of Diesel Close Body Vehicle by DGVCL Pandesara Division
Progress
This government tender from Dakshin Gujarat Vij Company Ltd. (DGVCL) invites qualified service providers to participate in the online hiring of diesel-driven close body vehicles for Pandesara Division in Surat. The project aims to secure reliable, 24-hour transportation services for Udhana 02-Ind S/Dn, ensuring vehicles of the latest model not older than three months. The tender offers a significant opportunity for transport companies specializing in government and utility sector logistics to collaborate with a leading power distribution company. The procurement process is fully electronic, with detailed evaluation criteria focusing on technical capability, experience, and cost-effectiveness. The total estimated value is INR 21,00,000, with a contract duration of 36 months. Interested bidders must meet eligibility criteria, submit all required documents, and adhere to the specified terms and conditions to successfully participate in this transparent government procurement process. This tender is ideal for experienced transportation firms seeking long-term government contracts in Gujarat's power sector.
Scope Of Work
The selected service provider will be responsible for:
- Providing diesel-driven close body vehicles of the latest model, not older than three months.
- Ensuring vehicles are equipped with taxi/maxi passing with driver.
- Maintaining vehicles in excellent condition throughout the contract period.
- Providing 24-hour taxi services for Udhana 02-Ind S/Dn under Pandesara Division.
The process involves:
- Submission of technical and financial bids through the online portal.
- Evaluation of bids based on eligibility, technical specifications, and price.
- Final selection and contract signing.
Key deliverables include:
| Item | Specification |
|---|---|
| Vehicle Type | Diesel-driven close body vehicle |
| Model Age | Not below three months |
| Service Hours | 24 hours daily |
| Location | Udhana 02-Ind S/Dn, Pandesara Division |
The service provider must ensure compliance with all safety and operational standards as per government regulations and DGVCL guidelines.
Technical Specifications
| Parameter | Specification |
|---|---|
| Vehicle Type | Diesel-driven close body vehicle |
| Model Age | Not below three months |
| Capacity | Suitable for passenger and cargo as per utility requirements |
| Certification | Valid vehicle registration, insurance, and fitness certificates |
| Service Hours | 24 hours daily, with driver availability |
| Documentation | Vehicle documents, driver licenses, and compliance certificates |
Sequential process:
- Vehicle inspection and verification of documents.
- Submission of technical bid including vehicle details.
- Evaluation and approval.
- Contract signing and commencement of services.
Financial Requirements
The estimated contract value is INR 21,00,000, which covers the procurement of multiple vehicles over 36 months. Payment will be made in installments based on milestones or monthly invoices, subject to verification of service quality and compliance. The bid must include a detailed cost breakdown in Schedule B, covering vehicle rental, driver charges, and other applicable costs. The tender fee of INR 1180 is non-refundable. EMD amount is to be submitted as per government norms, ensuring bid security. The financial bid should be prepared carefully, reflecting all costs associated with providing the required services, and must be valid for 180 days from the bid submission deadline.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Service
Completion Period
36 Months
Currency Type
Single
Bid Submission Start
22-09-2026 19:37:00
Document Download End
12-10-2026 18:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Value
₹21,00,000
Bid To RA
No
Item Category
Services
Authority & Contact
Officer Inviting Bids
PANDESARA DIVISION
Bid Opening Authority
THE EX. ENGINEER(O&M) PANDESARA DIVISION
Address
Opp. Batliboi Company, 395023 Surat Navsari Road, Pandesara, Surat
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 1
TENDER DRAFT.pdf
TENDER_DOCUMENT
Categories
6
Bidding Process
Process Timeline
13-10-2026 10:30
14-10-2026 11:00
Required Forms
prilimanry
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Price
Schedule B
User Defined Template-Standard
Required Documents
Stage - prilimanry and Technical Stage
Tender Fee and EMD Online Payment Scan Copy
RequiredAll Tender Document With Tender Sign Copy
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
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Eligibility Criteria
✓ Must have valid registration and licensing for transportation services.
✓ Must possess a valid Digital Certificate for online bid submission.
✓ Must submit the tender fee of INR 1180 and EMD as specified.
✓ Must provide all required documents, including proof of EMD and tender fee payment.
| Qualification Criteria | Details |
|---|---|
| Financial Stability | Minimum estimated cost of INR 21,00,000 |
| Experience | Proven track record in providing vehicle hiring services for government or utility companies |
| Technical Capability | Vehicles of latest model, not older than three months |
| Certification | Valid vehicle registration, insurance, and driver licenses |
Important: Bidders must meet all eligibility requirements to qualify for evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The last date for submitting bids is 12th October 2026 at 18:00. Bidders must upload all required documents and complete payment before this deadline to participate.
What are the eligibility criteria for bidders?
Bidders must have valid vehicle registration, insurance, and licenses, along with a valid Digital Certificate for online bidding. They must also submit the tender fee of INR 1180 and EMD as specified, and demonstrate experience in providing similar vehicle hiring services.
How can I participate in the online bidding process?
Register on the nProcure portal, procure a valid Digital Certificate, and follow the step-by-step process to upload documents, pay fees, and submit bids online. Support and training sessions are available every Saturday at (n)Code Solutions, Ahmedabad.
What technical specifications are required for the vehicles?
Vehicles must be diesel-driven close body models, not older than three months, with 24-hour service capability and driver passing. They should meet all safety, registration, and operational standards as per government regulations.
What is the evaluation process for bids?
Bids are evaluated based on technical capability (50%), experience (30%), and price (20%). Minimum qualifying marks are 70% in technical evaluation. The most suitable bid will be selected based on overall merit and compliance.