Government Tender for Onsite Maintenance of Distribution Transformers - Borsad Division
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
9
This government tender offers an excellent opportunity for electrical contractors to secure a 12-month contract for onsite maintenance of distribution transformers in Borsad, Gujarat. Managed by Madhya Gujarat Vij Company Limited (MGVCL), the project focuses on ensuring reliable power supply through routine inspections, repairs, and preventive maintenance of transformers rated at 11/0.250 KV and 11/0.433 KV. The tender emphasizes transparency, with detailed evaluation criteria, clear deadlines, and a straightforward electronic bidding process. Bidders must meet specific eligibility and technical standards, submit comprehensive documentation, and adhere to safety and quality standards. The contract aims to enhance power infrastructure resilience and reduce outages, making it ideal for experienced electrical service providers with a proven track record in transformer maintenance and electrical infrastructure projects in Gujarat. Key dates include bid opening on December 26, 2025, and contract award by early January 2026. This opportunity is crucial for companies seeking to expand their government sector portfolio in power and energy services.
Scope Of Work
The scope of work for this tender includes:
- Routine inspection and testing of distribution transformers to identify potential issues.
- Onsite maintenance and repairs of transformers including oil filtration, winding checks, and replacement of faulty components.
- Preventive maintenance activities such as cleaning, tightening connections, and oil level checks.
- Documentation and reporting of maintenance activities and transformer conditions.
The process involves:
- Initial assessment of transformers upon contract commencement.
- Scheduled maintenance visits as per the approved maintenance plan.
- Emergency repairs in case of transformer failure or faults.
- Final inspection and documentation at the end of the contract period.
| Item Ratings | Description |
|---|---|
| 11/0.250 KV | Single-phase transformers |
| 11/0.433 KV | Three-phase transformers |
| Maintenance Tasks | Oil filtration, winding checks, terminal tightening, replacement of defective parts |
The contractor must ensure adherence to safety standards and comply with all technical specifications provided in the tender documents.
Technical Specifications
The transformers covered under this tender include:
| Parameter | Specification |
|---|---|
| Voltage Rating | 11/0.250 KV, 11/0.433 KV |
| Power Rating | Varies as per item specifications |
| Oil Type | Mineral oil conforming to IS standards |
| Insulation Level | As per IEC standards |
| Testing Standards | IS 2026, IEC 60076 |
The process involves:
- Technical assessment of transformer specifications.
- Inspection and testing during maintenance.
- Compliance with safety and technical standards.
- Documentation of test results and maintenance activities.
Contractors must ensure all technical parameters align with the specified standards and provide detailed reports for each maintenance activity.
Financial Requirements
The estimated contract value is approximately ₹23,99,825.00, with a bid validity of 120 days. The financial proposal should include item-wise rates for maintenance activities, including parts, labor, and miscellaneous expenses. The payment schedule will be based on milestone completion and approved invoices.
| Cost Component | Details |
|---|---|
| Estimated Cost | ₹23,99,825.00 |
| Payment Terms | 30% advance, 70% post-maintenance completion |
| Bid Submission | Price bid in electronic format only |
| Additional Costs | As applicable and approved |
Bidders must submit a detailed financial proposal aligned with the tender guidelines, ensuring transparency and competitiveness.
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Eligibility Criteria
- ✓ Must have valid electrical contractor license and relevant experience in transformer maintenance.
- ✓ Must submit all documents as per tender terms and conditions for both preliminary and commercial stages.
- ✓ Financial stability demonstrated through previous project execution and financial statements.
- ✓ Submit Earnest Money Deposit (EMD) as specified, with valid proof.
- ✓ Compliance with technical and safety standards mandated by the government.
| Qualification Criteria | Details |
|---|---|
| Experience | Minimum 3 years in electrical maintenance |
| Financials | Annual turnover of at least ₹10 lakh in the last 3 years |
| Certifications | Valid electrical contractor license, GST registration |
| Documents | As per tender requirements including technical and financial documents |
Bidders must meet all eligibility conditions to qualify for the tender process.
Bidding Process
Process Timeline
23-01-2026 11:00
27-01-2026 11:00
Required Forms
PRELIMINARY
Tender fee and Emd Details
User Defined Template-Standard
COMMERCIAL
Percentage Rate
Library-Secured
GST
User Defined Template-Standard
Required Documents
Stage - PRELIMINARY STAGE
Attach Docs. as per Tender Terms & Condition
RequiredForm - Tender fee and Emd Details
Attach Docs. as per Tender Terms & Condition
RequiredStage - COMMERCIAL STAGE
Attach Docs. as per Tender Terms & Condition
Form - Percentage Rate
Attach Docs. as per Tender Terms & Condition
Form - GST
Attach Docs. as per Tender Terms & Condition
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary scope of this government tender?
This tender involves onsite maintenance and repair of distribution transformers including routine inspections, oil filtration, winding checks, and preventive maintenance for various ratings (11/0.250 KV and 11/0.433 KV) in Borsad Division, Gujarat. The goal is to ensure reliable power supply and transformer longevity.
Who is eligible to participate in this tender?
Eligible bidders must possess valid electrical contractor licenses, demonstrate relevant experience in transformer maintenance, and submit all required documents such as GST registration, financial statements, and technical certifications. The eligibility criteria are detailed in the tender documents.
What are the key deadlines for submitting bids?
Bids can be submitted starting from December 5, 2025, with the final deadline on December 24, 2025, at 3:00 PM. Bidders must ensure all documents are complete and submitted electronically before the closing date to avoid rejection.
How is the bid evaluation process conducted?
Bids are evaluated based on technical competence (40%), financial bid (30%), past experience (20%), and compliance with tender terms (10%). Bids must meet minimum thresholds to qualify for award, with the highest-scoring bid selected for contract award.
What technical standards must the maintenance work adhere to?
All maintenance activities must comply with IS 2026 and IEC 60076 standards. Technical assessments include oil testing, winding inspections, and safety procedures. Contractors must provide detailed reports and ensure safety compliance during all activities.
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Documents 3
tender notice.pdf
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terms and condition.pdf
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shedule b.pdf
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