Government Tender for Onsite Maintenance of Distribution Transformers - Gujarat
Progress
This government tender offers a valuable opportunity for electrical service providers to secure a 1-year contract for onsite maintenance of distribution transformers in Gujarat. Managed by Madhya Gujarat Vij Company Limited (MGVCL), the project focuses on maintaining transformers rated 11/0.250 KV and 11/0.433 KV across Lunawada Division and other subdivisions. The tender emphasizes technical expertise, reliability, and compliance with safety standards. Bidders must meet strict eligibility criteria, submit comprehensive documentation, and participate through electronic bidding on the NProcure platform. With an estimated value of INR 11,99,990, this contract is ideal for experienced electrical maintenance firms aiming to contribute to Gujarat's power infrastructure and ensure consistent electricity supply. The process involves detailed technical and financial proposals, adherence to deadlines, and evaluation based on technical competence and cost-effectiveness. Don't miss this opportunity to collaborate with a leading power utility in Gujarat and expand your business footprint in the energy sector.
Scope Of Work
The selected contractor will be responsible for comprehensive onsite maintenance of distribution transformers, including but not limited to:
- Routine inspection and testing of transformers to ensure operational efficiency.
- Preventive maintenance activities such as oil filtration, cleaning, and tightening of connections.
- Immediate repair and troubleshooting of faults or breakdowns.
- Replacement of faulty parts with original or approved components.
- Maintaining detailed logs of maintenance activities and reporting to the division.
The process involves:
- Receiving work orders from the division.
- Scheduling maintenance activities.
- Conducting inspections and repairs as per technical standards.
- Submitting maintenance reports.
- Ensuring safety protocols are followed during all activities.
Key deliverables include:
- Fully functional transformers with minimal downtime.
- Documentation of all maintenance activities.
- Compliance with safety and technical standards.
The contractor must ensure availability of skilled technicians, proper tools, and safety equipment to execute the maintenance effectively.
Technical Specifications
The transformers to be maintained are of ratings 11/0.250 KV and 11/0.433 KV, suitable for distribution networks. Technical parameters include:
| Parameter | Specification |
|---|---|
| Voltage Rating | 11/0.250 KV & 11/0.433 KV |
| Phase | Single & Three-phase |
| Oil Type | Mineral oil or as specified |
| Cooling Type | ONAN (Oil Natural Air Natural) |
| Maintenance Standards | As per IS 1180 and IEC standards |
Sequential procedures involve:
- Initial assessment and documentation.
- Routine inspections.
- Preventive maintenance activities.
- Fault diagnosis and repairs.
- Final testing and reporting.
The contractor must ensure all activities adhere to technical standards and safety regulations, using approved tools and genuine spare parts.
Financial Requirements
The total estimated contract value is INR 11,99,990, with a bid validity of 180 days. The financial breakdown includes:
| Cost Component | Amount (INR) |
|---|---|
| Service Charges | To be quoted by bidder |
| Maintenance Supplies | As per actuals |
| Miscellaneous | As applicable |
Payment terms are structured as:
- 30% advance upon contract signing.
- 50% after completion of 50% of scheduled activities.
- Remaining 20% after final acceptance.
Bidders must submit a detailed financial proposal along with the commercial bid, ensuring transparency and compliance with tender guidelines.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
1 Years
Currency Type
Single
Bid Submission Start
11-09-2026 12:00:00
Document Download End
21-10-2026 16:00:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹11,99,990
Bid To RA
No
Item Category
Electrical and Maintenance Works
Authority & Contact
Officer Inviting Bids
THE EXECUTIVE ENGINEER (O&M), M.G.V.C.L., DIVISION OFFICE, LUNAWADA
Bid Opening Authority
THE EXECUTIVE ENGINEER (O&M), M.G.V.C.L., DIVISION OFFICE, LUNAWADA
Address
THE EXECUTIVE ENGINEER (O&M), M.G.V.C.L., LUNAWADA DIVISION OFFICE, NEAR PANAM BRIDGE, GODHRA ROAD, LUNAWADA
Contact Details
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End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 4
158 01 L-1Tender Notice DTR Maintenancefinal.pdf
TENDER_DOCUMENT
158 02 L-1 Schedule B DTR Maintenance.pdf
TENDER_DOCUMENT
158 03 Corrigendum Notice 1 TLE 05102026.pdf
TENDER_DOCUMENT
158 05 Corrigendum Notice 2 TLE 13102026.pdf
TENDER_DOCUMENT
Categories
10
Bidding Process
Process Timeline
21-10-2026 17:00
22-10-2026 11:00
Required Forms
PRELIMINARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMERCIAL
Percentage Rate
Library-Secured
Required Documents
Stage - PRELIMINARY STAGE
TENDER FEE, EMD, WORK ORDER, EXPERIANCE CERTIFICATE, LAST 3 YEAR TURNOVER CERTIFICATE, EPF, GST, PAN, LABOUR INSURANCE, BANK SOLVENCY, CONTRACTOR LICENCE AND OTHER DOCUMENTS.
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
RequiredForm - Emd Fee Form
Provide any proof of EMD Document
RequiredStage - COMMERCIAL STAGE
SCHEDULE B
RequiredForm - Percentage Rate
SCHEDULE B
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Eligibility Criteria
✓ Must have valid GST registration, PAN, Labour Insurance, and Contractor License.
✓ Experience in electrical maintenance, specifically with distribution transformers.
✓ Submission of recent turnover certificates demonstrating financial stability.
✓ Submission of EMD and tender fee as per tender guidelines.
| Qualification Requirement | Details |
|---|---|
| Minimum 3 years experience | Proven track record in transformer maintenance |
| Financial stability | Last 3 years' turnover of at least INR 30 lakhs |
| Technical capability | Adequate technical staff and equipment |
| Certifications | Valid GST, Labour Insurance, Contractor License |
Important: Bidders must submit all required documents during the preliminary and commercial stages, including work experience certificates, turnover certificates, and valid licenses.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender involves onsite maintenance of distribution transformers rated 11/0.250 KV & 11/0.433 KV in Gujarat. The scope includes routine inspections, preventive maintenance, fault repairs, and documentation to ensure uninterrupted power supply. The contractor must follow technical standards like IS 1180 and IEC, using genuine parts and safety protocols.
Who is eligible to participate in this tender?
Eligible bidders must have valid GST registration, PAN, Labour Insurance, Contractor License, and demonstrate minimum 3 years of experience in electrical maintenance. They should also have a minimum last 3-year turnover of INR 30 lakhs. Submission of EMD and tender fee is mandatory. Refer to the eligibility criteria table for detailed requirements.
What are the key dates and deadlines for this tender?
The bid start date is 11-09-2026, with the last date for submission on 05-10-2026 at 16:00. The tender opening occurs on 05-10-2026 at 17:00, followed by the final evaluation on 06-10-2026 at 11:00. Bidders must ensure timely submission of all documents to avoid disqualification.
How can I participate in the bidding process?
Participants should download the tender documents from the NProcure platform, pay the tender fee and EMD online, and submit their technical and commercial bids electronically. Attending the vendor training sessions is recommended for guidance. Ensure all documents are uploaded correctly before the deadlines.
What are the evaluation criteria for selecting the successful bidder?
Evaluation is based on technical competence (50%), financial bid (30%), and past performance (20%). Bidders must score at least 70% in technical evaluation. The highest scoring compliant bid will be awarded the contract. Factors like experience, technical capability, and cost competitiveness influence the selection.