Government Tender for Onsite Maintenance of Distribution Transformers - Gujarat Power Sector
Progress
This government tender offers an excellent opportunity for electrical maintenance companies to secure a contract for onsite maintenance of distribution transformers in Gujarat. Managed by Madhya Gujarat Vij Company Limited (MGVCL), the project focuses on ensuring reliable power distribution through comprehensive inspection, repair, and preventive maintenance services. The tender is open to experienced contractors with valid certifications and a proven track record in electrical infrastructure maintenance. With a project duration of 1 year and an estimated value of INR 12,00,000, this initiative aims to strengthen Gujarat's power distribution network. Bidders must meet eligibility criteria including financial stability, technical expertise, and compliance with government procurement procedures. The process involves transparent evaluation stages, detailed technical specifications, and clear deadlines, providing a fair opportunity for reputed electrical service providers to participate in government infrastructure development. This tender aligns with Gujarat’s focus on enhancing power reliability and infrastructure resilience, making it a strategic opportunity for companies in the power and energy sector seeking government contracts.
Scope Of Work
The selected contractor will be responsible for the following:
- Conduct comprehensive onsite maintenance of distribution transformers of various ratings.
- Perform routine inspections, testing, and troubleshooting.
- Carry out necessary repairs, replacements, and preventive maintenance.
- Ensure adherence to safety standards and technical specifications.
- Maintain detailed records of all maintenance activities.
The process includes:
- Submission of bid documents including technical and financial proposals.
- Evaluation of bids based on eligibility and technical criteria.
- Awarding of contract to the successful bidder.
- Execution of maintenance work as per agreed schedules.
| Specification | Details |
|---|---|
| Transformer Ratings | 11/0.250 KV, 11/0.433 KV |
| Maintenance Type | Onsite, Preventive & Corrective |
| Duration | 1 Year |
| Location | Lunawada Division, Gujarat |
Technical Specifications
The technical specifications for transformers include:
| Parameter | Specification |
|---|---|
| Voltage Rating | 11/0.250 KV, 11/0.433 KV |
| Power Rating | Varies as per item list |
| Insulation Level | As per IS standards |
| Testing Standards | IEC/IS standards |
Procedures include:
- Conduct onsite inspections.
- Perform testing using calibrated equipment.
- Document findings and repairs.
- Ensure compliance with safety and technical norms.
Technical compliance must be verified through detailed reports and adherence to the specifications listed in Schedule B.
Financial Requirements
The estimated contract value is approximately INR 12,00,000. The payment will be made in installments based on milestones achieved, including:
- 30% upon contract signing.
- 40% after completion of initial inspections and repairs.
- 30% after final acceptance.
Bidders must submit a refundable EMD of INR 12,000, payable to Madhya Gujarat Vij Company Limited, Lunawada. The bid price should be inclusive of all taxes and charges. The total bid amount should be clearly specified in the financial proposal, with detailed breakdowns provided in Schedule B.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
1 Years
Currency Type
Single
Bid Submission Start
11-09-2026 12:00:00
Document Download End
21-10-2026 16:00:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹11,99,990
Bid To RA
No
Item Category
Electrical and Maintenance Works
Authority & Contact
Officer Inviting Bids
THE EXECUTIVE ENGINEER (O&M), M.G.V.C.L., DIVISION OFFICE, LUNAWADA
Bid Opening Authority
THE EXECUTIVE ENGINEER (O&M), M.G.V.C.L., DIVISION OFFICE, LUNAWADA
Address
THE EXECUTIVE ENGINEER (O&M), M.G.V.C.L., LUNAWADA DIVISION OFFICE, NEAR PANAM BRIDGE, GODHRA ROAD, LUNAWADA
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 4
159 01 L-2Tender Notice DTR Maintenancefinal.pdf
TENDER_DOCUMENT
159 02 L-2 Schedule B DTR Maintenance.pdf
TENDER_DOCUMENT
159 03 Corrigendum Notice 1 TLE 05102026 .pdf
TENDER_DOCUMENT
159 05 Corrigendum Notice 2 TLE 13102026 .pdf
TENDER_DOCUMENT
Categories
10
Bidding Process
Process Timeline
21-10-2026 17:00
22-10-2026 11:00
Required Forms
PRELIMINARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMERCIAL
Percentage Rate
Library-Secured
Required Documents
Stage - PRELIMINARY STAGE
TENDER FEE, EMD, WORK ORDER, EXPERIANCE CERTIFICATE, LAST 3 YEAR TURNOVER CERTIFICATE, EPF, GST, PAN, LABOUR INSURANCE, BANK SOLVENCY, CONTRACTOR LICENCE AND OTHER DOCUMENTS.
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Stage - COMMERCIAL STAGE
SCHEDULE B
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Eligibility Criteria
Bidders must fulfill the following eligibility requirements:
- ✓ Must have valid GST registration.
- ✓ Proven experience in electrical transformer maintenance.
- ✓ Submission of relevant documents including:
- Tender fee proof
- EMD proof
- Work order certificates
- Experience certificates
- Last 3 years' turnover certificates
- Labour insurance, EPF, GST, PAN, Bank solvency certificates
- Valid contractor license
- ✓ Financial stability with minimum turnover criteria as specified.
| Qualification | Minimum Requirement |
|---|---|
| Experience | At least 3 years in electrical maintenance |
| Financial Turnover | INR 10,00,000 annually |
| Certification | Valid GST, Labour, and Contractor licenses |
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender invites qualified electrical service providers to perform onsite maintenance of distribution transformers (11/0.250 KV and 11/0.433 KV) in Gujarat's Lunawada division. The scope includes inspections, repairs, preventive maintenance, and ensuring safety standards over a 1-year period.
Who is eligible to bid for this tender?
Eligible bidders must have valid GST registration, proven experience in electrical transformer maintenance, and relevant certifications such as contractor licenses, experience certificates, and financial stability documents. They should also meet minimum turnover requirements and submit all required documents as specified.
What are the key dates and deadlines for this tender?
Bid documents will be available from 11-09-2026. The last date for bid submission is 05-10-2026 at 4:00 PM. Technical evaluation will occur on 06-10-2026, followed by commercial evaluation and contract award. Bidders must adhere strictly to these deadlines to participate.
How is the bid evaluation process conducted?
Bids are evaluated based on technical competence (50%), financial bid (30%), and past experience (20%). Minimum qualifying marks are 70% for technical evaluation. The highest scoring bid will be selected, with the process emphasizing transparency and fairness.
How can I contact the tender issuing authority?
For queries, contact The Executive Engineer (O&M), Madhya Gujarat Vij Company Limited, Lunawada at [email protected] or call +91-XXXX-XXXXXX. Support and clarifications are also available from the NProcure support team at GNFC Infotower, Ahmedabad.