Government Tender for Onsite Maintenance of Distribution Transformers - Gujarat
Progress
This government tender issued by Madhya Gujarat Vij Company Limited (MGVCL) offers an excellent opportunity for electrical maintenance firms to secure a contract for onsite maintenance of distribution transformers in Gujarat. Covering 11/0.250 KV and 11/0.433 KV transformers, the project aims to enhance power reliability and safety across various subdivisions. Bidders must meet strict eligibility criteria, including valid licenses, experience, and financial stability, to qualify. The tender process involves electronic submission of technical and financial bids, with evaluation based on eligibility, technical competence, and cost. The project duration is one year, with a total estimated value of INR 12 lakhs. This opportunity is ideal for companies specializing in electrical maintenance, transformer servicing, and power infrastructure development seeking government contracts in Gujarat's power sector.
Scope Of Work
• Conduct routine inspection, testing, and maintenance of distribution transformers.
• Replace faulty components and perform necessary repairs.
• Ensure transformers operate efficiently and safely.
• Maintain detailed service records and compliance documentation.
- Receive work orders and schedule maintenance activities.
- Perform initial assessment and diagnostics.
- Execute repairs or replacements as per standards.
- Conduct testing to verify performance.
- Complete documentation and report submission.
| Parameter | Specification |
|---|---|
| Transformer Ratings | 11/0.250 KV, 11/0.433 KV |
| Maintenance Period | Annually, for 1 year |
| Service Scope | Onsite inspection, repairs, testing |
| Certification | Valid GST registration, experience certificates |
| Documentation | Work order, safety compliance, service reports |
Technical Specifications
| Technical Parameter | Requirement |
|---|---|
| Transformer Type | Distribution transformers (11/0.250 KV, 11/0.433 KV) |
| Maintenance Standards | As per IS standards and manufacturer guidelines |
| Testing Procedures | Insulation resistance, turns ratio, oil quality |
| Tools & Equipment | Certified testing and repair tools |
| Sequential Process | 1. Inspection 2. Testing 3. Repair 4. Verification 5. Documentation |
Bidders must follow the detailed technical specifications provided in the tender documents, ensuring all maintenance activities adhere to safety and quality standards. The process involves initial diagnostics, repairs, testing, and final reporting to ensure transformer efficiency and safety.
Financial Requirements
The estimated project cost is INR 11,99,990.00, with a tender fee of INR 1,180. The financial bid must be submitted in the prescribed format, including detailed rates for item-wise maintenance activities. Payment will be made based on completion of work and certification of satisfactory performance. Bidders must submit an EMD of the specified amount, along with supporting documents, to qualify. The payment schedule includes an initial deposit, progress payments, and final settlement upon project completion. All financial transactions must comply with government procurement rules and the terms outlined in the tender documents.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
1 Years
Currency Type
Single
Bid Submission Start
11-09-2026 15:00:00
Document Download End
21-10-2026 16:00:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹11,99,990
Bid To RA
No
Item Category
Electrical and Maintenance Works
Authority & Contact
Officer Inviting Bids
THE EXECUTIVE ENGINEER (O&M), M.G.V.C.L., DIVISION OFFICE, LUNAWADA
Bid Opening Authority
THE EXECUTIVE ENGINEER (O&M), M.G.V.C.L., DIVISION OFFICE, LUNAWADA
Address
THE EXECUTIVE ENGINEER (O&M), M.G.V.C.L., LUNAWADA DIVISION OFFICE, NEAR PANAM BRIDGE, GODHRA ROAD, LUNAWADA
Contact Details
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Documents 4
163 01 Kadana Tender Notice DTR Maintenancefinal.pdf
TENDER_DOCUMENT
163 02 Kadana Schedule B DTR Maintenance.pdf
TENDER_DOCUMENT
163 03 Corrigendum Notice 1 TLE 05102026.pdf
TENDER_DOCUMENT
163 05 Corrigendum Notice 2 TLE 13102026.pdf
TENDER_DOCUMENT
Categories
10
Bidding Process
Process Timeline
21-10-2026 17:00
22-10-2026 11:00
Required Forms
PRELIMINARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMERCIAL
Percentage Rate
Library-Secured
Required Documents
Stage - PRELIMINARY STAGE
TENDER FEE, EMD, WORK ORDER, EXPERIANCE CERTIFICATE, LAST 3 YEAR TURNOVER CERTIFICATE, EPF, GST, PAN, LABOUR INSURANCE, BANK SOLVENCY, CONTRACTOR LICENCE AND OTHER DOCUMENTS.
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
RequiredForm - Emd Fee Form
Provide any proof of EMD Document
RequiredStage - COMMERCIAL STAGE
SCHEDULE B
RequiredForm - Percentage Rate
SCHEDULE B
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Eligibility Criteria
✓ Must have valid GST registration and contractor license.
✓ Proven experience in transformer maintenance and power distribution.
✓ Submit all required documents including work order history, experience certificates, last 3-year turnover certificates, EPF, GST, PAN, Labour Insurance, Bank Solvency, and Contractor License.
✓ Demonstrate financial stability with minimum turnover as specified.
✓ Meet technical and safety standards outlined by MGVCL.
| Criteria | Details |
|---|---|
| Financial Qualification | Minimum average annual turnover of INR 30 lakhs over last 3 years |
| Experience | At least 3 years in electrical maintenance projects |
| Certification | Valid GST, Labour Insurance, Contractor License |
| Document Submission | All documents must be submitted as per tender guidelines |
| Eligibility Check | Bidders must meet all criteria to qualify for evaluation |
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary scope of this government tender?
This tender involves annual onsite maintenance of distribution transformers (11/0.250 KV and 11/0.433 KV) across various subdivisions under Lunawada Division of MGVCL. The scope includes routine inspections, repairs, testing, and documentation to ensure the transformers operate efficiently and reliably, supporting power distribution in Gujarat.
Who is eligible to bid for this tender?
Eligible bidders must have valid GST registration, contractor licenses, and experience in electrical transformer maintenance. They should also submit all required documents such as work orders, experience certificates, last 3-year turnover certificates, EPF, GST, PAN, Labour Insurance, and Bank Solvency certificates. Bidders must demonstrate financial stability and technical competence as per the eligibility criteria outlined.
What are the key dates and deadlines for this tender?
Key deadlines include:
- Bid Submission Start: 11-09-2026 15:00
- Bid Submission End: 05-10-2026 16:00
- Bid Opening: 05-10-2026 17:00
- Commercial Evaluation: 06-10-2026 11:00
Ensure all documents are submitted before the deadline to participate in the evaluation process.
How can I submit my bid for this tender?
Bidders must download the tender documents from the official portal, pay the tender fee, and submit both technical and financial bids electronically via the NProcure platform before the specified deadline. Physical submissions are not accepted. Bidders can also attend free training sessions on online bidding procedures organized every Saturday at GNFC Infotower, Ahmedabad.
What are the evaluation criteria for selecting the successful bidder?
Bids are evaluated based on:
- Eligibility and document compliance (30%)
- Technical capability and experience (30%)
- Cost competitiveness (40%)
Minimum qualifying score is 60%. The evaluation emphasizes technical competence and financial offer to ensure quality and value for money.