Government Tender for Onsite Maintenance of Distribution Transformers in Gujarat
Progress
This government tender invites qualified contractors and entrepreneurs to submit bids for the Annual Rate Contract for Onsite Maintenance of 11/0.250 KV, 1-Phase & 11/0.433 KV, 3-Phase Distribution Transformers across various subdivisions under the Madhya Gujarat Vij Company Limited (MGVCL) in Gujarat. The project aims to ensure reliable power distribution by maintaining transformers at optimal performance levels. Bidders must meet strict eligibility criteria, including valid GST registration, experience certificates, and financial stability. The tender offers an estimated value of approximately ₹12,00,000, with a completion period of 1 year. The procurement process is open to experienced electrical contractors, maintenance agencies, and infrastructure service providers. This opportunity is ideal for companies seeking to collaborate with the government on power infrastructure projects, ensuring compliance with technical and safety standards. The tender process is conducted electronically via the NProcure platform, with detailed documentation and clear evaluation criteria to ensure transparency and competitiveness.
Scope Of Work
• Provide onsite maintenance services for 11/0.250 KV, 1-Phase & 11/0.433 KV, 3-Phase Distribution Transformers.
• Conduct routine inspections, preventive maintenance, and emergency repairs.
• Ensure transformers operate within specified technical parameters.
• Maintain safety standards and environmental compliance during all maintenance activities.
• The process involves:
- Submission of bid documents including technical and financial proposals.
- Evaluation of technical capabilities and experience.
- Financial bid opening for qualifying bidders.
- Contract award to the successful bidder.
• Key deliverables include:
| Item | Specification |
|---|---|
| Transformers | 11/0.250 KV, 1-Phase & 11/0.433 KV, 3-Phase |
| Maintenance Period | 1 Year |
| Service Scope | Routine, preventive, and emergency repairs |
| Documentation | Maintenance reports, compliance certificates |
• Bidders must ensure availability of skilled manpower, necessary tools, and safety equipment to perform the maintenance activities effectively.
Technical Specifications
| Parameter | Specification |
|---|---|
| Transformers Rated Voltage | 11/0.250 KV, 11/0.433 KV |
| Phases | Single-phase & Three-phase |
| Maintenance Standards | As per IS 1180 & IEC standards |
| Safety Protocols | Adherence to electrical safety norms |
| Tools & Equipment | Standardized electrical maintenance tools |
Sequential procedures include:
- Inspection and diagnosis.
- Preventive maintenance activities.
- Emergency repairs and troubleshooting.
- Testing and certification of transformer health.
- Documentation and reporting.
Technical compliance requires bidders to demonstrate capability to meet all specified parameters, including safety, quality, and environmental standards.
Financial Requirements
The project has an estimated budget of approximately ₹12,00,000, which includes all costs related to labor, materials, tools, and safety measures. Payment will be made in installments based on milestones achieved, as per the terms specified in the tender document. The payment schedule typically involves:
- 30% advance upon contract signing.
- 40% after completion of initial maintenance phase.
- 30% upon final acceptance and submission of all required documentation.
Bidders must submit a detailed financial proposal including breakdowns of costs, taxes, and any additional charges. All bids should be valid for 180 days from the bid submission deadline, ensuring price stability during evaluation.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
1 Years
Currency Type
Single
Bid Submission Start
11-09-2026 15:00:00
Document Download End
21-10-2026 16:00:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹11,99,990
Bid To RA
No
Item Category
Electrical and Maintenance Works
Authority & Contact
Officer Inviting Bids
THE EXECUTIVE ENGINEER (O&M), M.G.V.C.L., DIVISION OFFICE, LUNAWADA
Bid Opening Authority
THE EXECUTIVE ENGINEER (O&M), M.G.V.C.L., DIVISION OFFICE, LUNAWADA
Address
THE EXECUTIVE ENGINEER (O&M), M.G.V.C.L., LUNAWADA DIVISION OFFICE, NEAR PANAM BRIDGE, GODHRA ROAD, LUNAWADA
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 4
164 01 Virpur Tender Notice DTR Maintenancefinal.pdf
TENDER_DOCUMENT
164 02 Virpur Schedule B DTR Maintenance.pdf
TENDER_DOCUMENT
164 03 Corrigendum Notice 1 TLE 05102026.pdf
TENDER_DOCUMENT
164 05 Corrigendum Notice 2 TLE 13102026.pdf
TENDER_DOCUMENT
Categories
10
Bidding Process
Process Timeline
21-10-2026 17:00
22-10-2026 11:00
Required Forms
PRELIMINARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMERCIAL
Percentage Rate
Library-Secured
Required Documents
Stage - PRELIMINARY STAGE
TENDER FEE, EMD, WORK ORDER, EXPERIANCE CERTIFICATE, LAST 3 YEAR TURNOVER CERTIFICATE, EPF, GST, PAN, LABOUR INSURANCE, BANK SOLVENCY, CONTRACTOR LICENCE AND OTHER DOCUMENTS.
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
RequiredForm - Emd Fee Form
Provide any proof of EMD Document
Stage - COMMERCIAL STAGE
SCHEDULE B
RequiredForm - Percentage Rate
SCHEDULE B
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Eligibility Criteria
✓ Must have valid GST registration.
✓ Proven experience in electrical transformer maintenance.
✓ Financial stability with last 3 years' turnover certificate.
✓ Submission of experience certificates and work orders from previous projects.
✓ Must possess necessary licenses and permits for electrical maintenance activities.
| Qualification Requirement | Details |
|---|---|
| Experience | Minimum 3 years in transformer maintenance |
| Financial | Last 3 years' average turnover ≥ ₹10 lakhs |
| Certifications | Valid GST, Labour Insurance, EPF, and Contractor License |
| Documents | Tender fee, EMD, work order, experience certificates, turnover certificates, GST, PAN, Labour Insurance, Bank Solvency |
| EMD Amount | As specified in tender documents |
Note: Bidders must submit all required documents as per the tender guidelines to qualify for technical evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender involves onsite maintenance of distribution transformers rated at 11/0.250 KV and 11/0.433 KV across various subdivisions in Gujarat. The scope includes routine inspections, preventive maintenance, emergency repairs, and ensuring transformers operate within specified standards. Bidders must provide skilled manpower, necessary tools, and safety equipment to perform maintenance activities effectively, adhering to technical and safety norms.
Who is eligible to participate in this tender?
Eligible bidders must have a valid GST registration, experience in electrical transformer maintenance, and demonstrate financial stability with a minimum last 3 years' turnover of ₹10 lakhs. They should possess necessary licenses, including contractor and safety permits, and submit required documents such as work orders, experience certificates, and statutory compliance certificates. The detailed eligibility criteria are outlined in the tender document.
What is the estimated value and duration of the project?
The approximate project value is ₹12,00,000, with a completion period of 1 year. Payment will be made in installments based on milestones achieved, as specified in the tender terms. The project aims to enhance the reliability of power distribution infrastructure in Gujarat through effective transformer maintenance.
How can I submit my bid for this tender?
Bidders must download the tender documents from the NProcure platform, prepare their technical and financial proposals, and submit electronically before the deadline of 05-10-2026 at 16:00. Ensure all required documents are uploaded correctly and adhere to the specified formats. Technical evaluation will be conducted on 05-10-2026, followed by financial bid opening on 06-10-2026. Detailed instructions are available in the tender document.
What are the key evaluation criteria for this tender?
Bids will be evaluated based on technical capability (60%), financial proposal (30%), and compliance with technical specifications (10%). Bidders must score at least 70% in technical evaluation to qualify for financial assessment. Factors include past experience, technical manpower, equipment, financial stability, and adherence to safety standards. The final award will prioritize quality, safety, and cost-effectiveness.