Government Tender for Onsite Maintenance of Distribution Transformers - Nadiad Power Sector
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
9
This government tender offers a unique opportunity for experienced electrical contractors to secure a 12-month contract for onsite maintenance of distribution transformers in Nadiad, Gujarat. Managed by Madhya Gujarat Vij Company Limited (MGVCL), the project aims to enhance the reliability and efficiency of power distribution through scheduled maintenance, emergency repairs, and component replacements. The tender process is designed to ensure transparency, technical excellence, and timely completion. Bidders must meet specific eligibility criteria, including technical experience, financial stability, and valid licenses. The procurement involves electronic submission of bids, with detailed evaluation based on technical competence and cost-effectiveness. Participating companies should review all tender documents, attend vendor training sessions, and ensure compliance with all statutory and technical standards to maximize their chances of success. This opportunity is ideal for electrical service providers specializing in transformer maintenance, power infrastructure, and energy projects seeking to work with government entities in Gujarat.
Scope Of Work
The scope of work includes:
- Routine inspection and preventive maintenance of distribution transformers to ensure optimal performance.
- Emergency repairs and fault rectification for transformers of various ratings.
- Replacement of faulty components such as bushings, tap changers, and cooling fans.
- Testing and commissioning of repaired transformers.
- Documentation and reporting of maintenance activities.
Bidder responsibilities include:
- Conducting scheduled maintenance as per the guidelines.
- Responding promptly to emergency repair requests.
- Maintaining safety standards during all activities.
- Providing detailed reports post-maintenance.
| Transformer Ratings | Maintenance Tasks |
|---|---|
| 11/0.250 KV, 1-Phase | Inspection, Oil Testing, Minor Repairs |
| 11/0.433 KV, 3-Phase | Overhaul, Major Repairs, Testing |
Key deliverables include timely completion of maintenance activities, adherence to safety protocols, and submission of comprehensive reports.
The contractor must ensure compliance with all technical standards specified by MGVCL and Gujarat State Electricity Board regulations.
Technical Specifications
The technical specifications for maintenance include:
| Parameter | Specification |
|---|---|
| Transformer Ratings | 11/0.250 KV, 1-Phase; 11/0.433 KV, 3-Phase |
| Oil Quality | Mineral oil with dielectric strength > 30 kV |
| Cooling Type | ONAN (Oil Natural Air Natural) |
| Testing Standards | IS 2026, IEC standards |
Sequential process for technical work:
- Initial inspection and assessment.
- Oil testing and analysis.
- Replacement of faulty parts.
- Testing and calibration.
- Final inspection and commissioning.
All activities should adhere to the technical standards specified by Gujarat State Electricity Board and relevant IEC standards.
Financial Requirements
The estimated contract value is INR 29,50,000, with a bid validity of 120 days. The financial bid should include:
| Cost Component | Estimated Cost |
|---|---|
| Material & Parts | INR 15,00,000 |
| Labour Charges | INR 10,00,000 |
| Miscellaneous Expenses | INR 4,50,000 |
Bidders must submit a refundable Earnest Money Deposit (EMD) of INR 29,500 along with their bid. Payment terms specify that 30% of the total payment will be released upon completion of initial work, with the remaining 70% after final acceptance. All payments are subject to approval of submitted reports and compliance with contractual terms.
Documents 2
SCH-B TC MAINTENANCE.pdf
TENDER_DOCUMENT
NDR TC REPLACEMENT.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid electrical contractor license issued by relevant authorities.
- ✓ Proven experience in power transformer maintenance with at least 3 completed projects of similar scope.
- ✓ Financial stability demonstrated through annual turnover of at least INR 10 lakh in the last 3 years.
- ✓ Should possess valid GST registration and relevant tax compliance documents.
- ✓ Must have valid digital signature certificate (Class-III) for electronic bid submission.
- Technical capability to handle transformers of ratings specified in the scope.
| Qualification Parameter | Minimum Requirement |
|---|---|
| Experience (years) | 3 years |
| Annual Turnover | INR 10 lakh |
| Valid License | Yes |
| Digital Signature | Valid Class-III |
Bidders must submit all relevant certificates, experience proofs, and financial documents as part of their bid submission.
Bidding Process
Process Timeline
18-03-2026 11:00
20-03-2026 00:00
Required Forms
PRELIMINARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMERCIAL
Percentage Rate
Library-Secured
Required Documents
Form - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main purpose of this government tender?
This tender seeks experienced electrical service providers to enter into an Annual Rate Contract for onsite maintenance of distribution transformers (11/0.250 KV and 11/0.433 KV) in the Nadiad Rural Division of MGVCL. The goal is to ensure reliable power supply and transformer performance through scheduled and emergency maintenance activities.
How can I participate in the tender process?
Participants must download the tender documents from the official portal, pay the non-refundable tender fee of INR 1180, submit the EMD of INR 29,500, and complete the online bid submission before the deadline. Attending free vendor training sessions is recommended to understand the electronic bidding process thoroughly.
What are the eligibility criteria for bidders?
Bidders should have:
- A valid electrical contractor license.
- Minimum 3 years experience in transformer maintenance.
- An annual turnover of at least INR 10 lakh in the last 3 years.
- Valid GST registration and digital signature.
- Proven track record with similar projects, supported by experience certificates and financial documents.
What technical standards must the maintenance activities meet?
All work must adhere to IS 2026 standards and IEC guidelines. Key parameters include oil dielectric strength, cooling type (ONAN), and component specifications. The process involves initial inspection, testing, component replacement, and final commissioning, ensuring safety and compliance throughout.
What is the evaluation process for bids?
Bids will be evaluated based on technical competence (40%), financial bid (30%), past performance (20%), and compliance with technical specifications (10%). The highest scoring bidder will be awarded the contract, provided minimum thresholds are met. Transparency and adherence to all criteria are mandatory.
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Documents 2
SCH-B TC MAINTENANCE.pdf
TENDER_DOCUMENT
NDR TC REPLACEMENT.pdf
TENDER_DOCUMENT