Open State Governments & UT NPROCURE

Government Tender for 2-Year Operation & Maintenance of Small Hydro Power Plant & Overhead Line in Gujarat

Bid Publish Date

26-Nov-2025, 6:00 pm

Bid End Date

17-Dec-2025, 6:00 pm

Value

₹1,58,12,243

Location

KACHCHH , GUJARAT

Progress

Issue26-Nov-2025, 6:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹4,248

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 8

OTHER SERVICE ELECTRICAL MISCELLANEOUS POWER POWER PLANT POWER PROJECT WATER LEVEL RECORDER OVERHEAD LINE

This government tender offers a unique opportunity for experienced organizations to operate and maintain the Small Hydro Power Plant-2 in Kutch, Gujarat. Managed by SSNNL, the project involves comprehensive mechanical, civil, and electrical maintenance for a two-year period. The scope includes plant equipment management, overhead line maintenance, and ensuring safety and environmental compliance. With an estimated cost of INR 1.58 crore, the tender emphasizes technical expertise, experience in hydroelectric projects, and financial stability. Bidders must submit their proposals before the deadline of 17th December 2025, following detailed eligibility and documentation requirements. This project is ideal for power plant operators, electrical contractors, civil engineering firms, and organizations with proven project management capabilities in infrastructure and renewable energy sectors. The tender process is transparent, with clear evaluation criteria and timelines, offering a significant opportunity to contribute to Gujarat’s renewable energy development and water management initiatives.

Scope Of Work

The scope of work includes:

  • Operation and Maintenance of all plant equipment, including turbines, generators, civil structures, electrical systems, and control systems.
  • Regular inspection, troubleshooting, and repairs to ensure continuous plant operation.
  • Maintenance of the 20 km double circuit 11 KV overhead line connecting the plant to the Kachchh Branch Canal.
  • Implementation of safety protocols and environmental compliance.
  • Monitoring and reporting on plant performance, efficiency, and safety standards.

The process involves:

  1. Initial assessment and mobilization at the start of the contract.
  2. Routine preventive maintenance scheduled as per manufacturer guidelines.
  3. Corrective maintenance to address unforeseen issues.
  4. Periodic testing and calibration of electrical and mechanical systems.
  5. Documentation and reporting of all maintenance activities.

Key deliverables include:

Deliverable Description
Maintenance Schedule Detailed plan for routine and preventive maintenance
Inspection Reports Regular reports on plant health and safety
Performance Reports Data on plant efficiency and output
Safety Compliance Evidence of adherence to safety standards

This contract requires adherence to specified timelines, safety standards, and quality benchmarks, with all activities documented and reported to the designated authority.

Technical Specifications

The technical specifications include:

Parameter Requirement
Power Capacity Small Hydro Power Plant-2 with specified equipment
Civil Works Structural integrity, safety standards
Electrical Systems Voltage, current, and control specifications as per technical guidelines
Overhead Line Double circuit, 11 KV, 20 km length
Equipment Standards Compliant with BIS and IEC standards

The process involves:

  • Initial technical assessment of submitted documents.
  • Verification of equipment specifications against tender requirements.
  • Inspection and testing during maintenance.
  • Compliance checks with safety and environmental norms.

Technical compliance is mandatory for bid acceptance, with detailed specifications available in the tender documents and technical specifications PDF linked in the tender notice.

Financial Requirements

The estimated project cost is approximately INR 1.58 crore. The financial bid must include:

Cost Component Amount (INR)
Total Estimated Cost 15,81,22,443
Bid Security (EMD) As prescribed in tender notice
Tender Fee INR 4,248

Payment terms include:

  • Bid Security to be submitted along with bid.
  • Payment schedule aligned with project milestones.
  • Final payment upon successful completion of contract period.

Bidders must ensure financial documents are valid, and bid submissions include detailed cost breakdowns as per the prescribed format. All payments are subject to compliance with contractual terms and conditions.

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid registration with relevant authorities for electrical, civil, or mechanical works.
  • ✓ Must submit scanned copy of tender fee DD as prescribed.
  • ✓ Must provide EMD deposit as per tender notice.
  • ✓ Must have financial stability with minimum turnover of INR 50 lakh in the last three years.
  • ✓ Must possess experience in operation and maintenance of hydroelectric or power plant projects.
  • ✓ Submit valid GST registration.
  • ✓ Provide Bank Certificate evidencing credit facilities.
  • ✓ Include Work Method & Schedule and Work Program.
  • ✓ Attach List of Plant & Equipment and Key Personnel details.
  • ✓ Submit Legal Status documents, Power of Attorney, and Undertakings.
Financial Qualification Minimum Turnover INR 50 lakh in last 3 years
Experience in Hydro Power Years Minimum 2 years

All documents must be submitted as per the specified formats and deadlines to qualify for technical evaluation.

Bidding Process

Process Timeline

1. Preliminary stage

18-12-2025 12:00

2. Technical stage

26-12-2025 12:00

3. Commercial Stage

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Details of Registration

User Defined Template-Standard

Required

Technical

TECHNICAL BID FORM

User Defined Template-Standard

Required

FORM-E

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary stage

1

Scanned copy of DD of Tender Fee of amount as prescribed in tender notice

Required
2

Scanned copy of EMD of amount as prescribed in tender notice

Required
3

Scanned copy of Valid Registration certificate/renewal receipt of registration fee (for those bidders who are registered in equivalent to class B and above)

Required

Stage - Technical stage

1

Bank Certificate (Evidence of Access to AND/OR Availability of Credit Facilities (Refer Clause 4.5.6 of ITB)) / Undertaking

Required
2

GST Number

Required
3

JV Agreement

4

Labour License (if applicable)

5

EPF and ESI Registration certificate with paid challan for (Month)(Year) which is paid before end of (Month)(Year) of (Nos) Technical Staff with certificate. (If applicable)

Required
6

Security License (if applicable)

7

Attach Scan Copy of Proposed Work Method & Schedule (Refer Clause 1.13 of Q.I)

Required
8

Attach Scan Copy of Work Program (Refer Clause 1.14 of Q.I)

Required
9

Attach Scan Copy of List of Plant & Equipment (Refer Clause 4.5.5 of ITB & Clause 1.5 of Q.I and as per Appendix-B (if applicable)

Required
10

Attach Scan Copy of Availability of Key Personnel (Refer Clause 4.5.4 of ITB & Clause 1.6 of Q.I) (if applicable)

Required
11

Attach Scan Copy of Proposed Sub Contract and firms involved(Clause 1.7 of Q.I) ( if applicable)

12

Attach Scan Copy of Constitution or Legal Status of Bidder (Refer Clause 1.1 of Q.I)

Required
13

Attach Scan Copy of Undertaking for Validity (Refer Section-8)

Required
14

Attach Scan Copy of Power of Attorney/Partnership Deed (if any)

Required
15

Attach Scan Copy of Litigation History (Refer Clause 4.5.8 & Clause 1.11 of Q.I) (Any other information Pursuant to ITB Clause 4.5 of these instructions)

Required
16

Attach Scan Copy of Additional Requirements (i) Affidavit (Refer Clause 3.1(i) of Q.I)

Required
17

Attach Scan Copy of Additional Requirements (ii) Undertaking (Refer Clause 3.1 (ii) of Q.I)

Required
18

Other Documents, as required…..

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this government tender?

This tender aims to select qualified organizations to operate and maintain the Small Hydro Power Plant-2 in Kutch, Gujarat, for two years. The scope includes managing all mechanical, civil, and electrical equipment, ensuring continuous power generation, safety, and environmental compliance. The project also involves maintaining a 20 km overhead line connecting the plant to the Kachchh Branch Canal, SSNNL. The successful bidder will be responsible for plant performance, safety standards, and reporting as per the tender specifications. This opportunity is ideal for experienced power plant operators, electrical contractors, and civil engineering firms with proven project management experience in hydroelectric or similar infrastructure projects. The tender is issued by SSNNL, a key state government agency, with an estimated project cost of INR 1.58 crore and a deadline for bid submission on 17th December 2025.

What are the eligibility criteria for bidders?

Bidders must meet several technical and financial criteria including:

  • Valid registration with relevant authorities for electrical, civil, or mechanical works.
  • Submission of tender fee DD and EMD as prescribed.
  • Demonstrated financial stability with a minimum turnover of INR 50 lakh in the last three years.
  • Proven experience in hydroelectric or power plant operations.
  • Submission of GST registration, Bank Certificate evidencing credit facilities, and other legal documents.
  • Detailed Work Method & Schedule, Work Program, List of Plant & Equipment, and Key Personnel details.

All documents must be submitted in the specified formats and within the stipulated deadlines to qualify for technical evaluation.

What is the process for submitting bids and the timeline involved?

The bidding process involves:

  1. Downloading the tender documents from the official portal.
  2. Participating in a free vendor training session scheduled on Saturdays.
  3. Submitting electronic bids (technical and financial) via the nProcure portal before the deadline.
  4. The bid opening will be conducted publicly on the specified date.
  5. Technical evaluation followed by financial assessment.
  6. Final contract award to the successful bidder.

Key dates include:

  • Bid submission start: 26-11-2025 18:00
  • Bid submission end: 17-12-2025 18:00
  • Evaluation dates: 18-12-2025 and 26-12-2025
  • Contract award: To be notified.

Bidders are advised to ensure all documents are complete and submitted before the deadline to avoid disqualification.

What are the technical specifications and standards required?

The technical specifications mandate that all plant equipment and systems adhere to BIS and IEC standards. The plant must include power generation units, civil structures, and electrical systems capable of meeting specified capacity and safety norms. The overhead line should be a 20 km double circuit 11 KV line with proper insulation and safety features. Equipment should be certified for quality and durability. The process involves initial technical assessment, verification of specifications, and periodic testing during operation. Detailed technical parameters are outlined in the tender documents, with standards ensuring reliability, safety, and environmental compliance.

How is the evaluation of bids conducted and what are the criteria?

Bids are evaluated based on a comprehensive scoring system:

Criteria Weightage
Technical Capability 50%
Past Performance & Experience 30%
Financial Stability 10%
Price 10%

Minimum qualifying scores include at least 70% in technical evaluation and verified financial stability. The evaluation factors include:

  • Quality and feasibility of technical proposal
  • Past project success and experience
  • Financial health and creditworthiness
  • Competitive pricing

The process ensures transparency and fairness, with detailed scoring parameters provided in the tender documents. Only bidders meeting all minimum thresholds will be considered for final award.

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