Government Tender for Operation & Maintenance of Small Hydro Power Plants in Vadodara
Progress
This government tender offers a unique opportunity for experienced contractors to participate in the Operation and Maintenance of Small Hydro Power Plants in Vadodara, Gujarat. The project involves managing electrical, mechanical, and civil works across three hydro power units, including associated switchyards and overhead lines. With a project duration of up to 24 months and an estimated cost of INR 1.67 crore, it is ideal for EPC firms, power sector specialists, civil contractors, and maintenance companies seeking government contracts in renewable energy infrastructure. The tender process includes multiple evaluation stages, emphasizing technical expertise, financial stability, and compliance with safety standards. Bidders must submit comprehensive documentation, including experience, financial credentials, and technical capability, by early November 2026. This initiative aligns with Gujarat’s renewable energy goals, aiming to enhance power infrastructure reliability and sustainability in the region.
Scope Of Work
• Operation and Maintenance of all equipment at Small Hydro Power Plants (SHP-1, SHP-2, SHP-3) located at chainages 2315 m, 4150 m, and 6415 m respectively.
• Electrical works, including operation of 11 kV switchyards, double circuit overhead lines, and 66 kV switchyards.
• Mechanical and civil maintenance of turbines, generators, transformers, civil structures, and associated infrastructure.
• Monitoring and troubleshooting of electrical and mechanical systems to ensure optimal performance.
• Regular inspection, preventive maintenance, and repairs as per manufacturer specifications and safety standards.
• Coordination with power grid authorities for seamless power transmission.
• Documentation and reporting of operational status, maintenance activities, and incident reports.
| Key Deliverables | Specifications |
|---|---|
| Power Plant Operations | Daily operational reports, system performance logs |
| Maintenance Schedule | Preventive and corrective maintenance plans |
| Equipment Servicing | Routine checks, part replacements, system upgrades |
| Safety Compliance | Adherence to safety protocols and environmental regulations |
| Performance Monitoring | Data collection, analysis, and reporting |
- Mobilize resources and conduct initial assessments.
- Implement maintenance schedules.
- Conduct routine inspections.
- Address faults and carry out repairs.
- Submit periodic reports to authorities.
- Complete project within stipulated timelines.
Technical Specifications
| Parameter | Specification |
|---|---|
| Power Output | As per plant design, approximately 5-10 MW per plant |
| Voltage Levels | 11 kV, 66 kV switchyards |
| Civil Structures | Concrete and steel civil works for plant housing |
| Mechanical Equipment | Turbines, generators, transformers with specified capacities |
| Control Systems | SCADA-based automation with remote monitoring |
| Safety Standards | Compliant with IS and IEC standards |
- Step 1: Site assessment and resource mobilization.
- Step 2: Installation of necessary equipment and infrastructure.
- Step 3: Testing and commissioning.
- Step 4: Transition to operational phase with ongoing maintenance.
Financial Requirements
The estimated project cost is INR 1,672,644.60. Bidders must submit a bid based on a percentage rate or fixed price as per tender instructions. Payment terms include an initial mobilization advance, periodic payments based on work completion, and final settlement after project completion. The bid security or EMD is INR 42,480. The financial proposal should include detailed cost breakdowns for labor, materials, equipment, and overheads. The total contract value will be awarded based on the most competitive bid that meets all technical and eligibility criteria.
| Cost Component | Amount (INR) |
|---|---|
| Estimated Cost | 16,72,644.60 |
| Bid Security (EMD) | 42,480 |
| Payment Schedule | Mobilization: 10%, Milestones: 50%, Final: 40% |
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹4,248
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Bid Submission Start
08-10-2026 20:00:00
Document Download End
02-11-2026 18:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹1,67,26,446
Bid To RA
No
Item Category
AMC/Maintenance Contracts
Authority & Contact
Officer Inviting Bids
Executive Engineer, Electrical and Mechanical Division, Vadodara
Bid Opening Authority
Executive Engineer, Electrical and Mechanical Division, Vadodara
Address
Executive Engineer, Electrical and Mechanical Division, Vadodara
Contact Details
7623881208
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 1
DTP for MBC SHP-1 2 3 (1).pdf
TENDER_DOCUMENT
Categories
9
Bidding Process
Process Timeline
02-11-2026 18:30
02-11-2026 19:00
03-11-2026 11:00
Required Forms
Preliminary
DETAILS OF REGISTRATION
User Defined Template-Standard
DETAILS OF TENDER FEE AND EMD
User Defined Template-Standard
Technical
1.1 CONSTITUTION OR LEGAL STATUS OF BIDDER
User Defined Template-Standard
1.3.1 DETAILS OF WORKS PERFORMED BY THE BIDDER
User Defined Template-Standard
1.4 INFORMATION ON BID CAPACITY (WORKS FOR WHICH BIDS HAVE BEEN SUBMITTED AND WORKS WHICH ARE YET TO BE COMPLETED) AS ON THE DATE OF THIS BID
User Defined Template-Standard
1.11 INFORMATION ON LITIGATION HISTORY IN WHICH THE BIDDER IS INVOLVED.
User Defined Template-Standard
Annual Financial Turnover of last 5 years
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Provide any proof of Tender Fee
RequiredProvide any proof of EMD
RequiredScanned copy of Valid Registration certificate/renewal receipt of registration fee (for those bidders who are registered in equivalent to ‘B’ Class of Gujarat State)
RequiredOther necessary Documents as prescribed in tender documents
Stage - Technical Stage
Attached scan copy of Existing Commitment & Ongoing Works (Refer ITB Clause 4.7&Clause 1.4 of Q.I)
RequiredAttached copy of Annual Financial Turnover Certificate last 5 years (Refer ITB Clause 4.5.3(a) &Q.I 1.2
RequiredAttached copy of Experience Relevant Works / Projects Completed last 5 years as per Clause 4.5.3(b) of ITB (as per Pre-Qualification Documents) (Refer Clause 1.3.1 of Q.I)
RequiredLicense of Electrical Contractor
RequiredGST Registration Certificate
RequiredLabour License (if applicable)
Attach Scan Copy of Constitution or Legal Status of Bidder (Refer Clause 1.1 of Q.I)
RequiredAttach Scan Copy of Undertaking for Validity (Refer Section-8)
RequiredAttach Scan Copy of Power of Attorney / Partnership Deed (if any)
RequiredAttach Scan Copy of Litigation History (Refer Clause 4.5.8 & Clause 1.11 of Q.I) (Any other information pursuant to ITB Clause 4.5 of these instructions)
RequiredBank Certificate (Evidence of Access to AND/OR Availability of Credit Facilities (Refer Clause 4.5.6 of ITB)) / Undertaking
RequiredAttach Scan Copy of Additional Requirements (i) Affidavit (Refer Clause 3.1(i) of Q.I)
RequiredAttach Scan Copy of Additional Requirements (ii) Undertaking (Refer Clause 3.1(ii) of Q.I)
RequiredEPF and ESI Registration certificate with paid challan for (Month)(Year) which is paid before end of (Month)(Year) of (Nos) Technical Staff with certificate.
RequiredLabour License (if applicable)
Scanned copy of the Audited Balance Sheets of last Five years/CA Certificate
RequiredAny Other Documents (as per tender requirement)
Stage - Commercial Stage
(i) Form of Bid as specified in Section 6
Required🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
✓ Must have valid registration and licensing for electrical, mechanical, and civil works.
✓ Proven experience in operating and maintaining hydro power plants or similar infrastructure.
✓ Demonstrated financial stability with an average annual turnover of at least INR 50 lakhs over the last 5 years.
✓ Must provide proof of past projects, including completion certificates and client references.
✓ Must possess valid GST registration, Labour License, and Power of Attorney/Partnership Deed if applicable.
✓ Bidder should submit EMD proof and tender fee receipt as per tender guidelines.
| Qualification Parameter | Minimum Requirement |
|---|---|
| Annual Financial Turnover | INR 50 Lakhs (last 5 years) |
| Experience in Hydro Power | At least 2 relevant projects completed |
| Registration & Licenses | Valid electrical and civil contractor licenses |
| Technical Capability | Demonstrated ability to operate large-scale power infrastructure |
| Financial Stability | Bank certificate evidencing credit facilities |
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this government tender?
This tender aims to appoint a qualified contractor for the Operation and Maintenance of Small Hydro Power Plants in Vadodara, Gujarat. The project involves managing electrical, mechanical, and civil works to ensure reliable power generation, infrastructure upkeep, and compliance with safety and environmental standards. It supports regional renewable energy goals and enhances power infrastructure resilience.
Who is eligible to bid for this tender?
Eligible bidders must possess valid registration, relevant licenses, and proven experience in hydro power plant operations. They should demonstrate financial stability with a minimum annual turnover of INR 50 lakhs over the past five years, along with experience in similar projects. Necessary documents include GST registration, Labour License, Power of Attorney, and proof of past project completion. Bidders must also submit EMD and tender fee receipts as per guidelines.
What are the key technical requirements for this project?
The project requires bidders to operate and maintain electrical systems such as 11 kV switchyards, 66 kV switchyards, and overhead lines, as well as mechanical equipment like turbines and generators. Civil works include civil structures for plant housing. The technical specifications emphasize safety, efficiency, and automation with SCADA systems. Bidders should ensure compliance with IS and IEC standards for all equipment and processes.
What is the bidding process and timeline?
Interested bidders must submit their proposals online between 08-10-2026 20:00 and 02-11-2026 18:00. The evaluation involves preliminary eligibility checks, technical assessment, and commercial bid review. The process culminates in contract award post evaluation. Key dates include bid submission deadline, technical evaluation on 02-11-2026, and commercial bid opening on 03-11-2026. Ensure all documents are complete and submitted before deadlines.
How is the bid evaluated and what criteria are used?
Bids are evaluated based on technical competence (experience, resources) and financial competitiveness. Technical factors carry 60% weightage, including past project experience and technical capacity, while financial bids account for 40%. Bidders must score at least 70% in technical evaluation. The final selection is based on the combined score, prioritizing both quality and cost-effectiveness to ensure the best value for the government.