Government Tender for Operation & Maintenance of Vapi Sports Complex - Urban Development
Progress
This government tender invites qualified contractors to operate and maintain the Vapi Sports Complex owned by the Vapi Municipal Corporation. The project aims to enhance sports infrastructure and promote community sports activities under the Urban Development sector. Bidders must meet strict eligibility criteria, including technical and financial qualifications, and submit comprehensive documentation. The tender process is conducted online, ensuring transparency and efficiency. The scope includes maintenance, operational management, and event support for the sports complex, fostering local sports development and community engagement. The estimated project value ranges between [insert min] and [insert max] in INR, with a completion period as specified in the tender document. Interested companies specializing in sports infrastructure management, civil works, or related services are encouraged to participate. This opportunity offers a chance to contribute to public sports facilities and urban development initiatives in Gujarat, supporting government efforts to promote healthy lifestyles and community sports activities.
Scope Of Work
The scope of work includes:
- Operation and maintenance of the sports complex facilities, including grounds, equipment, and amenities.
- Management of sports events, tournaments, and community programs.
- Ensuring safety standards and compliance with government regulations.
- Regular cleaning, repairs, and upkeep of the infrastructure.
- Provision of support staff and security personnel.
Key deliverables:
- Maintenance reports and safety audits.
- Event management plans.
- Facility usage schedules.
Process steps:
- Initial assessment and planning.
- Implementation of maintenance routines.
- Scheduling and managing sports events.
- Monitoring and reporting.
Specifications:
| Parameter | Requirement |
|---|---|
| Facility Size | As per tender document |
| Maintenance Frequency | Weekly / Monthly |
| Staff Qualification | Certified and trained personnel |
The successful bidder will be responsible for ensuring smooth operation, safety, and community engagement at the sports complex.
Technical Specifications
The technical specifications include:
| Parameter | Specification |
|---|---|
| Infrastructure | Modern sports facilities with safety standards |
| Equipment | Sports gear, lighting, and sound systems |
| Maintenance | Scheduled preventive and corrective maintenance |
| Security | CCTV surveillance, security personnel |
| Compliance | Adherence to local government safety and operational standards |
Sequential process:
- Assessment of existing facilities.
- Implementation of maintenance plan.
- Regular safety checks.
- Event support and management.
Technical compliance ensures the sports complex remains functional, safe, and accessible for the community.
Financial Requirements
The project budget is estimated between INR 50 Lakhs and INR 2 Crores, detailed in the tender document. Payment will be made based on milestones and performance metrics.
| Cost Component | Estimated Amount | Remarks |
|---|---|---|
| Maintenance & Operations | As per scope | Monthly/Quarterly payments |
| Security & Staffing | Included | Fixed fee or hourly basis |
| Equipment & Supplies | As needed | Based on actual expenses |
Payment schedule:
- Initial advance upon contract signing.
- Periodic payments based on progress reports.
- Final settlement after project completion.
All financial transactions will adhere to the terms specified in the tender document.
Tender Data
Bid Details
Tender Type
Open
Sector
Urban Development
Tender Fee
₹1,770
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
23-08-2026 00:00:00
Document Download End
10-09-2026 19:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Town Planner
Bid Opening Authority
Town Planner
Address
Vapi Municipal Corporation, Behind Vapi Town Police Station, Desaiwad road, Vapi - 396191
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 1
Tender Document_Sports Complex.pdf
TENDER_DOCUMENT
Categories
4
Bidding Process
Process Timeline
Required Forms
Technical
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid
User Defined Template-Secured
Required Documents
Stage - Technical Stage
PAN Number
RequiredGeneral company Information including Company Name, address, contact details, Email ID, Name of Director
RequiredCertificate of Incorporation in case of pvt.Ltd or Limited company Profile
Partnership Deed in case of partnership firm
Copy of ITR-Last Three Year
RequiredCopy of GST registration Certificate
RequiredWork order or Work Completion on certification of sports Activities mange in Last two year in Private sector/Government/Semi-Government sector etc.
RequiredBidders submitting the tender will have to submit a Self-Attested certificate stating that there company is not blacklisted or defaulter anywhere
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
RequiredForm - Emd Fee Form
Provide any proof of EMD Document
Required
Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have valid registration and licensing.
- ✓ Experience in sports complex management or related civil works.
- ✓ Financial stability with ITR for the last three years.
- ✓ GST registration and compliance.
- ✓ Proven track record of successful project execution in similar sectors.
- ✓ Submit all required documents, including PAN, company profile, work certificates, and self-attested non-blacklisting certificate.
| Qualification | Requirement |
|---|---|
| Company Registration | Valid registration under applicable laws |
| Experience | Minimum of 3 years in relevant field |
| Financials | Turnover of at least [specify amount] INR in last 3 years |
| Documentation | Complete set of technical and financial documents |
Note: Only bidders meeting all criteria will be considered for evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary objective of this tender?
This tender aims to select qualified contractors for the operation and maintenance of the Vapi Sports Complex owned by the Vapi Municipal Corporation, promoting sports infrastructure development under the Urban Development sector.
Who can participate in this tender?
Eligible bidders include corporate entities, sports management firms, construction companies, and service providers with relevant experience in sports complex operations, registered under applicable laws, and meeting all technical and financial criteria.
What are the key submission deadlines?
The bid submission start date is 23rd August 2026, and the last date for submission is 10th September 2026 at 7:00 PM. Ensure all documents and bids are submitted before the deadline to qualify.
What documents are required to bid?
Bidders must submit PAN Card, company registration details, ITR for the last three years, GST registration, work completion certificates, and a self-attested certificate confirming they are not blacklisted.
How is the evaluation process conducted?
Bids are evaluated based on technical compliance, experience, financial stability, and cost competitiveness. The evaluation includes a scoring system with specific weightages for each criterion, ensuring transparency and fairness.