Government Tender for Outsourcing Meter Reading Work in Bhuj Division - Power & Energy Sector
Progress
This government tender offers a valuable opportunity for qualified service providers to undertake meter reading outsourcing in the Bhuj Division of Gujarat. Managed by Paschim Gujarat Vij Company Limited, this project aims to enhance power distribution efficiency through reliable data collection. The tender involves electronic submission, strict eligibility criteria, and detailed technical specifications. With an estimated value of approximately 29.4 lakh INR, the project spans 12 months, requiring experienced firms with proven capabilities in utility services. Bidders must adhere to the outlined procurement process, submit all necessary documents, and meet quality standards. This is an excellent chance for companies specializing in power sector services to contribute to infrastructure development and operational excellence in Gujarat.
Scope Of Work
The selected service provider will be responsible for:
- Conducting accurate meter readings across designated areas in Bhuj Division.
- Ensuring timely data collection and submission as per schedule.
- Maintaining high standards of data accuracy and confidentiality.
- Providing all necessary tools, equipment, and personnel for meter reading activities.
- Complying with safety and operational protocols set by PGVCL.
The process involves:
- Mobilization of meter reading teams.
- Conducting initial site assessments.
- Performing meter reading as per the schedule.
- Data verification and submission via digital platforms.
- Addressing discrepancies and customer queries.
Deliverables include:
| Item | Specification |
|---|---|
| Service Duration | 12 months |
| Location | Bhuj Division, Kutch |
| Data Submission | Daily/weekly reports |
| Equipment | Digital meters, data collection devices |
| Reporting | Monthly progress reports |
The bidder must ensure adherence to all technical and safety standards specified by PGVCL.
Technical Specifications
The technical setup requires digital meters compatible with PGVCL data systems. The data collection devices should support secure data transfer and storage. The process involves:
- Deployment of trained personnel with valid IDs.
- Use of GPS-enabled devices for location verification.
- Daily data uploads with timestamped entries.
- Regular calibration and maintenance of equipment.
Technical parameters include:
| Parameter | Specification |
|---|---|
| Data Security | Encrypted data transmission |
| Equipment Compatibility | Must support standard data formats |
| Power Supply | Battery-powered with backup |
| Connectivity | 4G/5G network support |
Bidder must demonstrate technical compliance through device certificates and operational manuals.
Financial Requirements
The estimated project cost is approximately 29,40,000 INR, which covers manpower, equipment, and operational expenses. Payment will be made in installments based on milestones achieved, with the following breakdown:
| Payment Milestone | Percentage | Amount (INR) |
|---|---|---|
| Contract Signing | 10% | 294,000 |
| Mid-term Completion | 40% | 1,176,000 |
| Final Completion | 50% | 1,470,000 |
Bidders must submit a refundable EMD of 20% of the tender value (approx. 5,88,000 INR) along with their bid. Payment terms include submission of invoices supported by progress reports and acceptance certificates.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,475
Contract Form
Service
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
25-09-2026 18:30:00
Document Download End
12-10-2026 18:00:00
Bid Validity
120
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹29,40,000
Bid To RA
No
Item Category
Power/Energy Projects/Products/Services
Authority & Contact
Officer Inviting Bids
Executive Engineer
Bid Opening Authority
Executive Engineer
Address
PGVCL COMPOUND BHUJ
Contact Details
9925209801
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Documents 2
tender 743 05.pdf
TENDER_DOCUMENT
TENDER FEES AND EMD.pdf
TENDER_DOCUMENT
Categories
5
Bidding Process
Process Timeline
13-10-2026 11:00
13-10-2026 12:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
OutSourcing Meter Reading work under Bhuj Division
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
Attested copy of Copy of Tender Document duly signed and stamped on each page.
RequiredAttested copy of successful work Completion of similar type category / Experience certificate.
RequiredAttested copy of PAN card in the name of bidder.
RequiredAttested copy of GST
RequiredAttested copy of document showing P.F. Number obtained by the bidder.
RequiredAttested copy of Memorandum of Association or partnership deed. (If applicable)
RequiredAttested copy of power of attorney if any for signing the bid documents. (If applicable)
RequiredAttested copy of Latest Three Year’s Income Tax Return with P & L and Balance sheet.
RequiredAttested copy of Aadhaar Card
RequiredRTGS / NEFT original transaction slip / Screenshot of tender fees should be uploaded with the bid online.
RequiredRTGS / NEFT original transaction slip / Screenshot of EMD should be uploaded with the bid online.
RequiredSolvency certificate (20 percent of tender amount) issued by scheduled /nationalized band or RBI dully attested
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
RequiredForm - Emd Fee Form
Provide any proof of EMD Document
Required
Eligibility Criteria
✓ Must have valid registration and licenses to operate in Gujarat.
✓ Proven experience in power sector meter reading or utility services.
✓ Successful completion of similar projects within the last 3 years.
✓ Financial stability demonstrated through turnover and solvency certificates.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Experience | At least 2 similar projects completed |
| Turnover | Minimum of 50 lakh INR in the last 3 years |
| Solvency | 20% of estimated tender value (approx. 5,88,000 INR) issued by a scheduled bank |
| Certifications | Valid GST, PAN, P.F. registration |
| Technical Capability | Adequate manpower and equipment |
✓ Bidders must submit all required documents including experience certificates, financial statements, and statutory registrations.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids for this tender?
The bid submission deadline is 03-10-2026 at 19:00 hours. Bidders must upload all required documents and bids online before this cutoff time to be considered.
What documents are required to participate in this tender?
Participants must submit attested copies of:
- Tender document signed and stamped
- Experience certificates for similar projects
- PAN, GST, P.F. registration
- Income Tax returns for the last 3 years
- Aadhaar Card
- RTGS/NEFT transaction slips for tender fee and EMD
- Solvency certificate (20% of tender value)
All documents must be uploaded via the online portal as per instructions.
How is the evaluation of bids conducted?
Bids are evaluated based on technical competence (50%), financial stability (20%), equipment readiness (15%), and price (15%). Bidders must meet minimum technical scores to qualify for financial evaluation. The highest scoring compliant bid will be awarded the contract.
What are the technical specifications for the meter reading equipment?
The equipment must support encrypted data transmission, be GPS-enabled, and compatible with PGVCL data systems. Devices should operate on battery power with backup and support 4G/5G connectivity. Technical compliance must be demonstrated through device certificates and manuals.
Who can I contact for assistance during the bidding process?
For support, contact the Executive Engineer, PGVCL Bhuj at 9925209801 or email [email protected]. Additionally, free training sessions are available every Saturday at (n)code Solutions, Ahmedabad, to guide bidders through the online process.