Government Tender for Outsourcing Meter Reading Services in Jambuva Division, Vadodara
Progress
This government tender invites qualified companies to outsource meter reading services in Jambuva Division, Vadodara, Gujarat. The project aims to enhance efficiency in electricity data collection, ensuring reliable power distribution. With a project value of approximately ₹42.23 lakh, the tender offers a significant opportunity for experienced electrical service providers to participate in Gujarat's power sector development. The process involves detailed eligibility criteria, technical specifications, and a transparent evaluation methodology. Bidders must submit all required documents online within specified deadlines, with provisions for vendor training and support. This tender aligns with government initiatives to improve utility services and infrastructure. It is ideal for companies with proven experience in utility management, electrical services, and data handling, seeking to contribute to Gujarat’s power distribution network modernization.
Scope Of Work
The scope of work involves outsourcing meter reading services for all subdivisions under Jambuva Division, Vadodara. Key deliverables include:
- Accurate and timely meter reading across designated areas
- Data entry and submission as per specified formats
- Maintenance of meter reading equipment
- Reporting discrepancies or issues to the division
The process involves:
- Mobilization of personnel and equipment
- Conducting meter readings according to schedule
- Data collection and verification
- Submission of readings within stipulated timelines
- Coordination with the division for resolving issues
| Specification | Details |
|---|---|
| Estimated Cost | ₹42,23,043 |
| Completion Period | As per tender document |
| Location | Jambuva Division, Vadodara |
| Power Sector | Electrical distribution |
| Certification | Valid DSC certificate required |
The selected bidder must ensure compliance with safety standards, data confidentiality, and timely reporting as specified in the tender documents.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Meter Reading Accuracy | ±1% |
| Data Submission Format | Digital Excel/CSV files |
| Equipment Standards | Approved and calibrated meters |
| Data Security | Encrypted data transfer |
| Reporting Frequency | Daily and weekly reports |
Sequential process:
- Deployment of trained personnel
- Calibration and setup of meter reading devices
- Conducting readings as per schedule
- Data verification and validation
- Uploading data to designated servers
- Final reporting and documentation
All technical activities must adhere to the specifications outlined in the tender documents and relevant standards.
Financial Requirements
The estimated project cost is ₹42,23,043, which includes manpower, equipment, and operational expenses. The payment will be made based on milestones achieved, with detailed terms specified in the commercial terms document. The bidder must submit a refundable EMD of ₹42,304 along with the bid. Payment schedule:
- 30% advance upon contract signing
- 40% after completion of 50% readings
- 30% after final submission and approval
| Cost Component | Amount (₹) |
|---|---|
| Bid Processing Fee | ₹1,475 |
| EMD | ₹42,304 |
| Total Estimated Cost | ₹42,23,043 |
All payments are subject to compliance with contractual obligations and successful project milestones.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,475
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
09-10-2026 18:00:00
Document Download End
26-10-2026 16:00:00
Bid Validity
365 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹42,23,043
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
Executive Engineer of Jambuva Division
Bid Opening Authority
Executive Engineer of Jambuva Division
Address
NH-8, JAMBUVA, Vadodara-390014
Contact Details
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Documents 8
1. ONLINE TENDER NOTICE.pdf
TENDER_DOCUMENT
2. PRE QUALIFICATION CRITERIA GENERAL CONDITIONS.pdf
TENDER_DOCUMENT
3. SCOPE OF WORK.pdf
TENDER_DOCUMENT
4. COMMERCIAL TERMS AND CONDITION.pdf
TENDER_DOCUMENT
5. SCHEDULE B.pdf
TENDER_DOCUMENT
6. CONFLICT OF INTEREST DECLARATION.pdf
TENDER_DOCUMENT
7. CONFLICT OF INTEREST WITH EMPLOYEE.pdf
TENDER_DOCUMENT
8.PRICE BID.pdf
TENDER_DOCUMENT
Categories
4
Bidding Process
Process Timeline
27-10-2026 11:00
30-10-2026 11:00
Required Forms
PRILIMINARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMERCIAL
Percentage Rate
Library-Secured
Required Documents
Stage - PRILIMINARY STAGE
All the scanned documents as per prequalification criteria must have to be submitted .
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
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Eligibility Criteria
- ✓ Must have valid digital signature certificate (DSC) as per government norms.
- ✓ Must submit all scanned documents as per prequalification criteria.
- ✓ Demonstrate experience in utility meter reading or related electrical services.
- ✓ Financial stability with minimum turnover requirements.
- ✓ Must not have any ongoing legal disputes affecting operations.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Financial Turnover | ₹10,00,000 in last 3 years |
| Experience | At least 2 years in utility services |
| Certification | Valid DSC certificate |
| Legal Status | Registered company with GST and PAN |
| Past Performance | Successful completion of similar projects |
Bidders must provide all relevant documents for verification during the preliminary stage.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary objective of this government tender?
This tender aims to outsource meter reading services across subdivisions under Jambuva Division, Vadodara, to improve accuracy, efficiency, and data management in power distribution. It offers an opportunity for experienced service providers to participate in Gujarat's power sector development.
What are the key eligibility criteria for bidders?
Bidders must possess a valid Digital Signature Certificate (DSC), demonstrate experience in utility or electrical services, submit all required scanned documents, and meet minimum financial stability requirements. Detailed criteria are outlined in the tender documents.
How can I participate in the bidding process?
Download the tender documents from the official portal, prepare all required documents, attend any scheduled pre-bid meetings, and submit your bid online before the deadline. Ensure compliance with all procedural and technical specifications mentioned in the tender.
What is the estimated project value and payment terms?
The estimated project cost is approximately ₹42,23,043. Payments are scheduled based on milestones, including an initial advance, mid-term, and final payments, subject to successful completion of specified tasks and compliance with contractual terms.
What technical standards must the equipment and personnel meet?
All meter reading equipment must be approved and calibrated as per technical specifications, with data security measures in place. Personnel must be trained and certified, ensuring accuracy within ±1% and adherence to safety and data confidentiality standards.