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Closed Open Urban Development NPROCURE

Government Tender for Supply, Installation & Commissioning of PA Sound System in Bhavnagar Schools

Bid Publish Date

18-Dec-2025, 1:15 pm

Bid End Date

01-Jan-2026, 6:00 pm

Value

₹12,54,525

Location

BHAVNAGAR , GUJARAT
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Progress

Issue18-Dec-2025, 1:15 pm
AwardPending
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Tender Type

Open

Sector

Urban Development

Tender Fee

₹1,500

Contract Form

Works

Completion Period

45  Days

Currency Type

Single

Categories 8

TECHNICAL SERVICES FUME HOODS ARNO STARTING CONTACTOR MUSICAL INSTRUMENTS POWER WATER LEVEL RECORDER APFC PANEL SOUND SYSTEM

This government tender invites qualified contractors to supply, install, test, and commission Public Address (PA) sound systems across various schools managed by the Bhavnagar Municipal Corporation. The project aims to enhance audio communication in educational institutions within the urban primary education framework. Bidders must meet strict eligibility criteria, including submission of essential documents such as GST & PAN certificates, experience certificates, and financial solvency proof. The tender offers an estimated value of approximately ₹12,54,525 with a completion period of 45 days. This is an excellent opportunity for electronics and audio system providers to collaborate with municipal authorities and contribute to urban educational infrastructure development. The process involves a transparent open tender, with detailed technical specifications and clear evaluation criteria to ensure quality and compliance.

Scope Of Work

The scope of work includes:

  • Supply of high-quality PA sound systems suitable for educational environments.
  • Installation of audio equipment in designated schools as per technical specifications.
  • Testing of installed systems to ensure optimal performance.
  • Commissioning of the systems and handover to the Bhavnagar Municipal Corporation.

Key deliverables include:

  • Complete set of PA sound systems with all necessary accessories.
  • Proper installation in designated locations.
  • Functional testing reports.
  • Training and handover documentation.

Sequential process:

  1. Receipt of bid submissions.
  2. Technical evaluation by the tender committee.
  3. Financial evaluation and bid opening.
  4. Final award and contract signing.
  5. Implementation and completion within 45 days.
Technical Specifications Details
Power Output 50W-200W suitable for schools
Connectivity Wireless and wired options
Microphone Compatibility Wireless & wired microphones
Durability Weather-resistant and vandal-proof
Certification ISO & BIS compliant

All equipment must conform to these specifications and meet safety standards.

Technical Specifications

The technical specifications for the PA sound systems include:

  • Power output: 50W to 200W suitable for school environments.
  • Connectivity options: Wireless (Bluetooth, Wi-Fi) and wired inputs.
  • Microphone compatibility: Wireless handheld and lapel microphones.
  • Durability: Weather-resistant, vandal-proof casing.
  • Certification standards: ISO 9001, BIS compliance.
Parameter Specification
Power Output 50W-200W
Connectivity Wireless & Wired
Microphone Input Compatible with wireless & wired mics
Material Vandal-proof casing
Certification ISO, BIS

Implementation involves:

  1. Receiving the technical specifications.
  2. Procuring compliant equipment.
  3. Installation as per site requirements.
  4. Conducting performance tests.
  5. Final handover and documentation.

Financial Requirements

The estimated project cost is approximately ₹12,54,525, which includes equipment procurement, installation, and testing. The financial breakdown is as follows:

Item Cost (INR)
Equipment 8,00,000
Installation 2,00,000
Testing & Commissioning 1,00,000
Miscellaneous 1,54,525

Payment terms:

  • 30% advance upon contract signing.
  • 50% after installation completion.
  • Remaining 20% after successful testing and handover.
  • Payments will be made via bank transfer upon submission of valid invoices and certification.
  • All costs must be inclusive of applicable taxes and duties.

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Item Category

Entertainment/Musical Instruments

Authority & Contact

Officer Inviting Bids

Deputy Executive Engineer, Roshni Department, Bhavnagar Municipal Corporation

Bid Opening Authority

Tender committee

Address

Ground Floor, Roshni Department, Bhavnagar municipal Corporation, Opp. Shiva blessings, Near kalanala, Bhavnagar-364001

Contact Details

[email protected]

Authority Records

MUNICIPAL CORPORATION

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Documents 3

01 Tender Document.pdf

TENDER_DOCUMENT

02 boq items.pdf

TENDER_DOCUMENT

03 technical specifications.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid GST & PAN registration.
✓ Must submit EMD and tender fee as specified.
✓ Must provide experience certificates of similar projects completed in the last 3 years.
✓ Must demonstrate financial stability with turnover certificates.
✓ Must submit Proffetional Tax, EPF & ESI certificates.
✓ Registration Certificate of the firm is mandatory.

Qualification Criteria Details
Minimum Turnover ₹10,00,000 in last 3 years
Experience At least 2 similar projects completed
Financial Stability Bank solvency certificate of minimum ₹5,00,000
Technical Capability Proven experience in audio system installation
Documentation Complete set of required documents as per tender guidelines

All documents must be valid, clear, and submitted within the stipulated deadlines.

Bidding Process

Process Timeline

1. preliminary stage

06-01-2026 11:00

2. commercial stage

07-01-2026 11:00

Required Forms

preliminary

Tender Fee and EMD

User Defined Template-Standard

Required

commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - preliminary stage

1

tender documents

Required
2

emd and tender fee

Required
3

GST & PAN

Required
4

Proffetional Tax payment Receipt

Required
5

EPF & ESIC Certificate

Required
6

Turn over certificate

Required
7

Bank solvency

Required
8

Experience Certificate

Required
9

Registration Certificate

Required
10

Other

Required

Stage - commercial stage

1

boq

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves the supply, installation, testing, and commissioning of PA sound systems in various schools managed by Bhavnagar Municipal Corporation. It aims to enhance audio communication facilities within educational institutions, ensuring clear sound delivery and effective communication. Bidders must adhere to technical specifications, submit all required documents, and complete the project within 45 days.

What are the eligibility criteria for participating in this tender?

Eligible bidders must have valid GST & PAN certificates, experience in similar projects, financial stability demonstrated through bank solvency certificates, and necessary registration certificates. Submission of experience certificates, Proffetional Tax, EPF & ESI certificates, and other documents as specified is mandatory. All documents should be valid and submitted before the deadline.

How can I submit my bid for this tender?

Bids must be submitted electronically via the official procurement portal. Download the tender documents, prepare your technical and financial bids as per instructions, and upload all required documents before the closing date. Physical submissions are not accepted. Support and training are available to assist bidders in the online submission process.

What is the estimated value of this project?

The approximate project cost is ₹12,54,525. This includes all procurement, installation, testing, and commissioning activities. The detailed cost breakdown covers equipment, labor, testing, and miscellaneous expenses. The project aims to be completed within 45 days from the award date.

What are the key dates and deadlines I should be aware of?

Bid submission opens on 18-12-2025 at 13:15 and closes on 01-01-2026 at 18:00. Technical evaluation is scheduled for 06-01-2026 at 11:00, followed by commercial bid opening on 07-01-2026 at 11:00. The final award is expected by 10-01-2026. Ensure timely submission to avoid disqualification.

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