Government Tender for Portable Gas Leak Detection Services in Vadodara - 2-Year Contract
Progress
Tender Type
Open
Sector
Petroleum and Natural Gas
Tender Fee
₹3,000
Contract Form
Buy
Completion Period
24 Months
Currency Type
Single
Categories
15
Vadodara Gas Limited has issued a government tender for Portable Gas Leak Detection Survey Services on an ARC basis for a period of two years. This project involves deploying advanced portable leak detection equipment to inspect underground pipelines, mains, and service lines across Vadodara. The tender invites experienced pipeline inspection companies with proven technical capabilities, safety standards, and financial stability. The scope includes systematic surveys, data analysis, and reporting to enhance pipeline safety and prevent gas leaks. Bidders must adhere to strict eligibility, technical, and financial criteria, with all submissions made electronically through the official portal before the deadline. The project emphasizes transparency, safety, and quality, aligning with government procurement policies for petroleum infrastructure. This is an excellent opportunity for qualified companies specializing in pipeline safety, leak detection technology, and gas infrastructure maintenance to collaborate with Vadodara Gas Limited and contribute to public safety and infrastructure integrity.
Scope Of Work
The selected service provider will be responsible for the following:
- Conducting comprehensive portable gas leak detection surveys for Vadodara Gas Limited's pipeline network.
- Using state-of-the-art portable leak detection equipment to identify leaks accurately.
- Performing surveys on mainlines and service pipelines, including underground sections.
- Preparing detailed survey reports with findings, locations, and recommended actions.
- Ensuring strict adherence to safety protocols and environmental regulations.
- Coordinating with Vadodara Gas Limited's technical team for survey scheduling and execution.
- Providing training and support for client staff on leak detection procedures.
The process involves:
- Pre-survey planning and site assessment.
- Deployment of portable leak detection equipment.
- Conducting systematic surveys along designated pipeline sections.
- Data collection, analysis, and reporting.
- Post-survey review and recommendations.
| Equipment Specifications | Requirements |
|---|---|
| Detection Range | Sensitive to leaks as small as 0.1 SCFM |
| Power Supply | Battery operated, portable |
| Data Logging | Capable of recording and exporting survey data |
| Calibration | Must meet industry standards |
Bidder must ensure all equipment is calibrated and certified for pipeline leak detection.
Technical Specifications
The leak detection equipment must include:
| Parameter | Specification |
|---|---|
| Detection Technology | Ultrasonic or infrared sensors |
| Sensitivity | Detect leaks as small as 0.1 SCFM |
| Battery Life | Minimum 8 hours continuous operation |
| Data Storage | Minimum 1 GB internal memory |
| Calibration | Must be calibrated as per industry standards |
Survey Process:
- Deploy portable leak detection units at designated pipeline points.
- Conduct systematic scans along pipeline routes.
- Record leak indications and verify suspicious spots.
- Compile data for analysis and reporting.
All equipment used must be compliant with safety standards and validated through calibration certificates. Bidders must provide technical datasheets and certification documents during submission.
Financial Requirements
The total estimated budget for this 2-year contract is approximately INR 1.5 crore, with detailed cost components as follows:
| Cost Component | Estimated Cost |
|---|---|
| Equipment Rental | INR 50 lakhs |
| Labor & Manpower | INR 70 lakhs |
| Travel & Logistics | INR 20 lakhs |
| Miscellaneous & Contingencies | INR 10 lakhs |
Payment terms are as follows:
- 30% advance upon contract signing.
- 40% after completion of 50% surveys.
- Remaining 30% after final report submission and approval.
Bidders must submit a detailed financial proposal with break-up of costs and applicable taxes. All payments are subject to satisfactory performance and compliance with contractual terms.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Instrumentation
Authority & Contact
Officer Inviting Bids
C&P In-charge
Bid Opening Authority
C&P In-charge
Address
1st Floor Riddhi Tower, O. P. Road, Nr. Manisha Circle, Vadodara - 390015
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
Bid Docs Leak Detection Survey S341.pdf
TENDER_DOCUMENT
GCC Service - VGL.pdf
TENDER_DOCUMENT
Replies_to_Bidders_Queries Leak Detection S341.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid licenses and certifications for gas leak detection services.
- ✓ Must demonstrate minimum 3 years of relevant experience in pipeline leak detection.
- ✓ Must provide proof of technical capability with recent project references.
- ✓ Must submit financial statements showing sound financial health.
- ✓ Must possess ISO certifications related to safety and quality management.
- ✓ Must have adequate technical personnel trained in leak detection technologies.
| Financial Qualification | Criteria |
|---|---|
| Turnover (last 3 years) | Minimum INR 50 lakhs annually |
| Past Projects | At least 2 similar projects completed |
| Certification Validity | Certificates must be valid at the time of submission |
Bidder must meet all eligibility criteria to qualify for technical evaluation.
Bidding Process
Process Timeline
18-08-2026 15:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Tender Fee Copy - in form like Bank Drafts / Banker Cheque payable to VGL/Bank transfer
RequiredEMD Copy - in any form like BG/ DD/ Banker’s Cheque/ Online Banking Transaction/ Letter of Credit
RequiredTechnical BEC Documents - LOA, PO, WO and Execution/ Completion Certificate etc.
RequiredFinancial BEC Documents - Audited Financial Statements and F 15, etc.
RequiredCompany Documents - PAN, GST, MSME, EPFO, ESIC, etc.
RequiredForms and Formats
RequiredEntire Bid Documents along with GCC, Drawing, PTS, Replies to Bidders queries etc.
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this government tender?
This tender aims to select qualified service providers for portable gas leak detection survey services in Vadodara. The goal is to ensure pipeline safety, detect leaks early, and maintain the integrity of underground gas pipelines over a two-year period. The project involves using advanced leak detection technology to identify and report leaks accurately, thereby preventing hazards and ensuring compliance with safety standards.
Who is eligible to participate in this tender?
Eligible bidders must have valid licenses and certifications for gas leak detection, demonstrate minimum 3 years of relevant experience, and provide proof of financial stability. They should also possess ISO certifications related to safety and quality management. The eligibility criteria include submitting recent project references, technical capability proof, and financial documents as specified in the tender.
What are the key technical requirements for the leak detection equipment?
The equipment must include ultrasonic or infrared sensors capable of detecting leaks as small as 0.1 SCFM. It should be battery operated with at least 8 hours of continuous operation, have internal data logging capabilities, and be calibrated according to industry standards. Bidders must submit detailed technical datasheets and calibration certificates during bid submission.
How is the financial bid structured and what are the payment terms?
The estimated total budget is around INR 1.5 crore for two years, divided into costs for equipment rental, manpower, logistics, and contingencies. Payments will be made in installments: 30% advance, 40% after 50% survey completion, and 30% after final report approval. Bidders must submit a detailed financial proposal with cost breakdowns, inclusive of taxes, with adherence to the specified schedule.
What are the important deadlines and submission procedures?
Bid submissions start on 28-07-2026 at 18:01 and close on 18-08-2026 at 14:00. The technical bid opening will be held on 18-08-2026 at 15:00. Bidders must upload all documents electronically via the official portal before the deadline. Late submissions will be rejected. Ensure all required documents, including bid fee, EMD, technical, and financial proposals, are complete and compliant with tender guidelines.
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Documents 3
Bid Docs Leak Detection Survey S341.pdf
TENDER_DOCUMENT
GCC Service - VGL.pdf
TENDER_DOCUMENT
Replies_to_Bidders_Queries Leak Detection S341.pdf
TENDER_DOCUMENT