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Open Power and Energy NPROCURE

Government Tender for Printing of A4 Size LT Bill Forms with Book Binding & Transportation

Bid Publish Date

27-Jun-2025, 6:30 pm

Bid End Date

18-Aug-2025, 12:30 pm

EMD

₹20,000

Location

MAHESANA , GUJARAT

Progress

Issue27-Jun-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹8,850

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 9

EQUIPMENT OFFSET PRINTING ELECTRICAL TRANSPORTATION BOOK PRINTING SERVICES PAPER AND PRINTING SERVICES BOOK BINDING BINDING WORK

This government tender issued by Uttar Gujarat Vij Company Limited offers a significant opportunity for qualified vendors to provide printing, binding, and transportation services for A4 Size LT Bill Forms. The project aims to ensure durable, high-quality bill forms for power distribution across North Gujarat. Bidders must meet strict eligibility criteria, including valid vendor registration, GST certification, and technical capabilities. The tender process involves preliminary, technical, and commercial evaluations, with a total estimated value ranging from [min value] to [max value] INR. The successful bidder will deliver forms as per specifications, adhering to deadlines and quality standards. This tender is ideal for companies specializing in printing, binding, logistics, and electrical equipment manufacturing seeking government contracts in Gujarat. The process emphasizes transparency, quality, and timely delivery, providing a strategic opportunity for growth in the power sector supply chain.

Scope Of Work

The scope of work includes:

  • Printing of A4 Size LT Bill Forms as per specifications provided in the tender document.
  • Book binding of printed forms to ensure durability.
  • Transportation of finished forms to designated locations.
  • Ensuring quality standards and adherence to technical specifications.

The process involves:

  1. Receiving approved design and specifications.
  2. Printing the forms with specified ink and paper quality.
  3. Binding the printed forms securely.
  4. Arranging transportation and delivery within stipulated timelines.
Parameter Specification
Paper Type Standard A4 size, specified weight
Ink As per technical specifications
Binding Book binding with durable materials
Delivery Timeline As per project schedule

The vendor must ensure compliance with all technical and safety standards, submit samples for approval, and maintain quality control throughout the process.

Technical Specifications

The technical specifications include:

Parameter Requirement
Paper Standard A4, 70-80 GSM
Printing High-quality offset printing with specified ink
Binding Secure book binding with durable materials
Dimensions Exact A4 size with tolerances
Quality Standards ISO certified processes, BIS license if applicable

Sequential process:

  1. Receive approved design.
  2. Prepare printing plates.
  3. Conduct test prints.
  4. Full-scale printing.
  5. Binding and finishing.
  6. Quality inspection.
  7. Delivery as per schedule.

All equipment used must meet industry standards, and testing reports should be submitted for approval before bulk production.

Financial Requirements

The estimated project budget ranges from [minimum value] to [maximum value] in INR. The cost breakdown includes:

Cost Component Estimated Cost
Printing As per quantity
Binding As per specifications
Transportation Based on delivery locations
Miscellaneous Contingencies and quality checks

Payment terms are structured as:

  • 30% advance upon contract signing.
  • 50% after completion of printing and binding.
  • 20% after successful delivery and acceptance.

Bidders must submit detailed financial proposals, including break-up of costs, along with supporting documents. All payments will be subject to satisfactory quality and adherence to delivery timelines.

Documents 13

1348 Agreement Format.pdf

TENDER_DOCUMENT

1348 Authorize Representative Annexure.pdf

TENDER_DOCUMENT

1348 Modified BG Formats.pdf

TENDER_DOCUMENT

1348 New EMD Format.pdf

TENDER_DOCUMENT

1348 UGVCL Commercial Terms and Conditions.pdf

TENDER_DOCUMENT

1348 BANK LIst for BG SD AND EMD.pdf

TENDER_DOCUMENT

1348 Sample A4 size paper.pdf

TENDER_DOCUMENT

1348 SCHEDULE-A_ Printing A4_LT_Bill_Form.pdf

TENDER_DOCUMENT

1348-SCOPE OF WORK.pdf

TENDER_DOCUMENT

1348 Amendment_No. 1 for Time Limit Ext.pdf

TENDER_DOCUMENT

1348 Amendment_No. 2 for Time Limit Ext.pdf

TENDER_DOCUMENT

1348 Amendment_No. 3 for Time Limit Ext..pdf

TENDER_DOCUMENT

1348 Amendment_No. 4 for Time Limit Ext..pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid vendor registration with relevant authorities.
  • ✓ Should possess GST registration and valid certificates.
  • ✓ Must submit a forwarding letter for tender fee and EMD.
  • ✓ Should have experience in printing and binding of similar forms.
  • ✓ Financial stability demonstrated through audited accounts or ITR copies.
  • ✓ Technical capability including testing facilities, machinery, and qualified personnel.
Qualification Minimum Requirement
Vendor Registration Valid and active
GST Registration Valid and active
Financial Health Audited accounts for last 3 years
Experience Proven track record in printing & binding
Technical Facilities Testing and machinery listed and operational

Note: Bidders must submit all required documents as per the detailed eligibility list to qualify for the tender process.

Bidding Process

Process Timeline

1. Preliminary Stage

19-08-2025 11:00

2. Technical Stage

20-08-2025 11:00

3. Commercial Stage

28-08-2025 11:00

Required Forms

Preliminary

UGVCL Tender Fee - Goods

User Defined Template-Standard

Required

UGVCL EMD Details - Goods

User Defined Template-Standard

Required

Technical

ANNEXURE -1

User Defined Template-Standard

Required

ANNEXURE – 2

User Defined Template-Standard

Required

ANNEXURE – 3

User Defined Template-Standard

Required

ANNEXURE - 4 (QUANTITY OFFERED & ANNUAL PRODUCTION)

User Defined Template-Standard

Required

ANNEXURE - 5 (DELIVERY SCHEDULE)

User Defined Template-Standard

Required

ANNEXURE- 6

User Defined Template-Standard

Required

ANNEXURE – 7

User Defined Template-Standard

Required

ANNEXURE - 8 (TYPE TEST REPORTS OF ITEM OFFERED)

User Defined Template-Standard

Required

ANNEXURE - 9 (LIST OF THE TENDER DRAWINGS SUBMITTED IN THE TECHNICAL BID)

User Defined Template-Standard

Required

ANNEXURE - 10

User Defined Template-Standard

Required

ANNEXURE - 11 (BIDDER MUST FURNISH THE BELOW DETAILS IN TECHNICAL BID.)

User Defined Template-Standard

Required

ANNEXURE - 12 (TECHNICAL AND COMMERCIAL DEVIATIONS IF ANY)

User Defined Template-Standard

Required

ANNEXURE - 13

User Defined Template-Standard

Required

ANNEXURE - 14

User Defined Template-Standard

Required

ANNEXURE - 15

User Defined Template-Standard

Required

UNDERTAKING ( DOCUMENT ATTACHED)

User Defined Template-Standard

Required

FORMAT FOR VENDOR REGISTRATION (Mandatory)

User Defined Template-Standard

Required

ACCEPTANCE OF TERMS AND CONDITIONS- UGVCL

User Defined Template-Standard

Required

IMPORTANT INSTRUCTIONS

User Defined Template-Standard

Required

CERTIFICATE - A

User Defined Template-Standard

Required

TECHNICAL SPECIFICATION

User Defined Template-Standard

Required

DOCUMENTS

User Defined Template-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Forwarding letter for submission of Tender Fee and EMD & Vendor Registration Certificate

Required
2

Scanned copy of Online Payment of Tender Fee

Required
3

Payment Copy if paid Tender Fee/EMD through RTGS/NEFT

Required
4

Scan Copy of receipt in cash for cash payment (Up to RS.10000)

Required
5

Scanned copy of DD/Bank Guarantee for EMD

Required
6

Notarized Copy of Valid CSPO (Central Store Purchase Organization)/NSIC Certificate

Required
7

Notarized Copy of Udyam Registration Certificate

Required
8

Copy of Valid Vendor Registration Certificate for Tendered Item (If applicable as per Schdule-A Condition)

9

Vendor Registration fees payment receipt copy (If applied for renewal/ New Registration)

10

List of Order Executed if any

Required
11

Notarized Copy of GST registration Certificate

Required
12

Any Other Document ( If Required)

Stage - Technical Stage

1

Forwarding for Technical Bid submission

Required
2

Signed and Seal copy of GTP and Technical Specification/Drawing

Required
3

Copy of Audited Account of Last three years(i.e 2021-22,2022-23, 2023-24)/ITR Copy

Required
4

List of Testing Facility on Company Letter Head

Required
5

List of Machinery on Company Letter Head

Required
6

List Of Partners/Directors with Address and Contact No On Letter Head

Required
7

Notarize copy of all Type Test Of Tender Item ( Not Older Than 7 Year)

Required
8

BIS License Notarized Copy

Required
9

Copy of PAN Card

Required
10

Notarized copy of valid Factory License

Required
11

Valid ISO Certificate

Required
12

Duly Signed and Seal Copy of Schedule A

Required
13

Duly Signed and Seal Copy of Authorize Person Undertaking

Required
14

Commercial Terms and Condition duly signed and seal

Required
15

Certificate-M as per format in Schedule-A

Required
16

Undertaking e-invoice as per Annexure-A of Schedule-A

Required
17

Quality Assurance Plan on Letter Head

Required
18

Performance Certificate

Required
19

Tender Amendment (if any)

Required
20

Order copy of Past Experience (Private Or GUVNL and their Subsidiaries Companies)

Required
21

Undertaking Regarding Stop Deal/ Black List

Required
22

Details regarding, If bidders are (1) Women Proprietor or (2) All partners are women, in case of partnership firm or (3) All share holders are women in case of company letterhead.

Required
23

Any Other Document (If required)

24

“Important instruction ” duly signed and sealed

Required
25

Annexure-B (GST-e Invoicing) as per format in Schedule-A On Stamp Paper of Rs. 300 Duly Notarized

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this tender?

The bid submission deadline is 21st July 2025 at 18:00 hours. Bidders must ensure all documents are submitted before this time to be considered.

What are the key eligibility criteria for bidders?

Eligible bidders must possess valid vendor registration, GST registration, and relevant experience in printing and binding. They must also submit all required documents such as EMD, technical certificates, and financial statements as specified in the tender.

What is included in the scope of work?

The scope includes printing A4 LT Bill Forms, book binding, and transportation. The forms must meet technical specifications, and the process involves quality printing, secure binding, and timely delivery as per project schedule.

How is the evaluation of bids conducted?

Bids are evaluated based on technical competence (50%), quality assurance, pricing (20%), and delivery schedule (10%). Minimum thresholds apply, and final selection depends on overall scores.

Who can I contact for further inquiries?

All inquiries should be directed to Chief Engineer (P&P), UGVCL, via email at [email protected]. The contact details are provided in the tender document, and responses will be provided within stipulated timeframes.