Government Tender for Printing of LT Bills via Outside Agencies - MGVCL Specifications
Progress
This government tender offers printing agencies an opportunity to provide LT bill printing services for Madhya Gujarat Vij Company Limited. The project emphasizes quality, security, and timely delivery, with a total estimated value of INR 59.24 lakhs. Bidders must meet strict eligibility criteria, including technical certifications and experience in power sector projects. The tender process involves multiple evaluation stages, including preliminary, technical, and price assessments, with deadlines set for submission and evaluation. The contract duration is 12 months, and the scope includes printing, quality control, and delivery of LT bills as per MGVCL specifications. Interested companies with ISO certification, power utility experience, and secure printing capabilities are encouraged to participate. This tender is managed by Madhya Gujarat Vij Company Limited’s Procurement Department, located in Vadodara, Gujarat. It presents a significant opportunity for printing service providers to collaborate with a leading power utility in Gujarat, supporting efficient billing operations and customer service excellence.
Scope Of Work
The scope of this tender includes:
- Printing of LT bills as per MGVCL specifications and standards.
- Ensuring high-quality printing with clear, legible text and graphics.
- Timely collection of raw data and dispatch of printed bills to designated locations.
- Maintaining confidentiality and security of billing data.
- Adherence to technical specifications outlined in the tender documents.
The key deliverables are:
- Complete printing of LT bills for the specified period.
- Delivery of printed bills to designated depots or offices.
- Maintaining quality control and defect management.
The process involves:
- Receipt of raw billing data from MGVCL.
- Printing as per approved templates and standards.
- Quality inspection and verification.
- Packaging and dispatch.
- Submission of bills within the agreed timelines.
| Specification | Details |
|---|---|
| Printing Material | High-quality, durable paper conforming to standards |
| Print Quality | Clear, smudge-proof, and legible |
| Delivery Schedule | As per contract terms |
| Data Security | Confidential handling of billing data |
The selected agency must ensure compliance with all technical and security standards specified in the tender documents.
Technical Specifications
The printing agency must adhere to the following technical parameters:
| Parameter | Specification |
|---|---|
| Paper Quality | Standardized, durable paper conforming to IS standards |
| Print Resolution | Minimum 300 dpi |
| Data Security | Secure handling with confidentiality agreements |
| Printing Equipment | Must have ISO certified facilities with calibrated machinery |
| Delivery Timeline | Within 7 days of data receipt |
Sequential process:
- Data collection from MGVCL.
- Printing as per approved templates.
- Quality inspection and approval.
- Packaging and dispatch.
- Delivery confirmation to MGVCL.
The agency must provide detailed technical documentation and ISO certification proof along with their bid.
Financial Requirements
The estimated total budget for this project is INR 59,23,913.26, with a fixed bid offer validity of 120 days. The financial proposal should include a detailed cost breakdown:
| Cost Component | Amount (INR) |
|---|---|
| Printing Cost | To be quoted |
| Material Cost | To be quoted |
| Delivery Charges | To be quoted |
| Miscellaneous | As applicable |
Payment terms:
- 30% advance upon award.
- 70% after successful delivery and acceptance.
- Payments will be processed against invoice submission and quality approval.
Bidders must ensure financial stability and submit audited financial statements for the last three years. The bid should be inclusive of all taxes and charges.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹5,900
Contract Form
Buy
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
17-10-2025 18:00:00
Document Download End
02-12-2025 16:00:00
Bid Validity
120
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
Stationery
Authority & Contact
Officer Inviting Bids
ADDITIONAL CHIEF ENGINEER (PROC.)
Bid Opening Authority
ADDITIONAL CHIEF ENGINEER (PROC.)
Address
ADDITIONAL CHIEF ENGINEER (PROC.) MADHYA GUJARAT VIJ COMPANY LTD., 5th FLOOR, CORPORATE OFFICE, SARDAR PATEL VIDYUT BHAVAN, RACE COURSE , VADODARA – 390 007.
Contact Details
Authority Records
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Documents 10
Commercial Terms and Conditions TN-6264.pdf
TENDER_DOCUMENT
Scope of work TN-6264.pdf
TENDER_DOCUMENT
Annexure_1 Sample of LT bill.pdf
TENDER_DOCUMENT
Annexure_2 Consumer wise list.pdf
TENDER_DOCUMENT
Annexure_3 office addresses.pdf
TENDER_DOCUMENT
Purchase_Agreement.pdf
TENDER_DOCUMENT
Online Tender Notice LT Bill printing Agency TN-6264.pdf
TENDER_DOCUMENT
Corrigendum-1 6264 due date extension new.pdf
TENDER_DOCUMENT
Corrigendum-2 6264 due date extention.pdf
TENDER_DOCUMENT
Corrigendum-3 TN- 6264 due date extention.pdf
TENDER_DOCUMENT
Bidding Process
Process Timeline
03-12-2025 11:00
03-12-2025 11:05
10-12-2025 11:00
Required Forms
Preliminary
Tender Fee Corporate Proc
User Defined Template-Standard
EMD Details Corporate Proc
User Defined Template-Standard
Technical
ANNEXURE 1 Corporate Proc
User Defined Template-Standard
ANNEXURE 2 Corporate Proc
User Defined Template-Standard
ANNEXURE 3 Corporate Proc
User Defined Template-Standard
ANNEXURE 4 Corporate Proc
User Defined Template-Standard
ANNEXURE 5 Corporate Proc
User Defined Template-Standard
ANNEXURE 6 Corporate Proc
User Defined Template-Standard
ANNEXURE 7 Corporate Proc
User Defined Template-Standard
ANNEXURE 8 Corporate Proc
User Defined Template-Standard
ANNEXURE 9 Corporate Proc
User Defined Template-Standard
ANNEXURE 10 Corporate Proc
User Defined Template-Standard
ANNEXURE 11 Corporate Proc
User Defined Template-Standard
ANNEXURE 12 Corporate Proc
User Defined Template-Standard
ANNEXURE-13 Corporate Proc
User Defined Template-Standard
ANNEXURE 14 Corporate Proc
User Defined Template-Standard
ANNEXURE 15 Corporate Proc
User Defined Template-Standard
ANNEXURE 16 Corporate Proc
User Defined Template-Standard
IMPORTANT INSTRUCTIONS Corporate Proc
User Defined Template-Standard
Online Integrity Pact Form Corporate Proc
User Defined Template-Standard
CERTIFICATE “A” Corporate Proc
User Defined Template-Standard
Price
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary
Tender fee paid documents (i.e. Scan copy of cash receipt/NEFT/RTGS/Online with UTR No.)
RequiredPayment of EMD Fee (Scan copy of RTGS/NEFT/Online with UTR No.)
RequiredSelf- certified copy of GST
RequiredOriginal Copy of PAN
RequiredOriginal Notarized copy of UDYAM Registration Certificate, If Applicable
Original Notarized copy of NSIC/CSPO/DGS&D Registration Certificate, If Applicable
EMD Paid breakup (item wise) on letter head of your company, if applicable
Original Copy of Vendor Registration Certificate
RequiredOriginal Notarized Copy of Certificate-M
RequiredAny other documents
Stage - Technical
Original Notarized copy of Annexure-C (Conflict of interest)
RequiredDrawing/s of each tender item/s duly signed & stamped of the bidder, If Applicable
Original Notarized copy of valid Bureau of Indian Standard (BIS) license or copy of money receipt / acknowledge of BIS, If applicable
Original Notarized copy of Valid Type test report of tender item/s
RequiredList of order/s of tender item/s, executed at GUVNL & their subsidiary Companies i.e MGVCL/PGVCL/UGVCL/DGVCL/GETCO/GESCL
List of order/s of tender item/s, Under execution at GUVNL & their subsidiary Companies i.e MGVCL/PGVCL/UGVCL/DGVCL/GETCO/GESCL
Original Copy of Order/s executed or under execution at at GUVNL & their subsidiary Companies i.e MGVCL/PGVCL/UGVCL/DGVCL/GETCO/GESCL
Technical Specification and GTP duly filled, Sealed and signed
RequiredOriginal Notarized Copy of High Quality ISO Certificate
Original copy full set of Audited Accounts & Financial turnover of last three year of the firm (FY 2020-21 to 2022-23)
RequiredList of Testing Facility
RequiredList of testing equpments (must have been calibrated up dated) for tender item/s.
RequiredList of machinery installed for manufacturing tender item/s
RequiredAnnual Production Capacity (with shift in operation) of each tender item
RequiredValid Factory Licence (for manufacturer)
RequiredImport-Export Code Certificate (if register)
BEE Certificate
Copy of Partnership dead/Memorandum of Pvt. or Public limited Company issued by RoC OR self declaration about proprietor.
RequiredOriginal Notarized copy of power of Attorney in favour of a person authorized to sign tender documents.
RequiredQuality Assurance Plan
RequiredAny Other
Eligibility Criteria
✓ Must have valid registration with relevant authorities including GST, PAN, and UDYAM/NSIC/CSPO/DGS&D certificates if applicable.
✓ Demonstrated experience in printing services for power utilities or government agencies.
✓ Proven technical capability with ISO certification and calibrated testing equipment.
✓ Financial stability with audited accounts for the last three years.
✓ Submission of all required documents including tender fee, EMD, and technical annexures.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Tender Fee Payment | Proof of payment of INR 5900 |
| EMD | INR 80,000 (paid via RTGS/NEFT/Online UTR) |
| Technical Experience | At least 2 power sector projects completed in last 3 years |
| Financial Turnover | Minimum annual turnover of INR 1 crore for last 3 years |
| Certification | ISO 9001 or equivalent |
Note: Bidders must meet all eligibility criteria to qualify for technical evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender involves printing LT bills for Madhya Gujarat Vij Company Limited as per MGVCL specifications. The scope includes high-quality printing, timely delivery, and data confidentiality. The agency must ensure adherence to technical standards, provide secure handling of billing data, and deliver printed bills within the specified timeline.
What are the eligibility criteria for bidders?
Bidders must have valid GST, PAN, UDYAM/NSIC/CSPO/DGS&D registration certificates, experience in power utility printing projects, ISO certification, and financial stability with audited accounts of last three years. They should also submit all required documents including tender fee, EMD, and technical annexures as specified.
What is the bidding process and timeline?
The process involves bid submission by 10-11-2025, technical evaluation on 11-11-2025, and price bid opening on 18-11-2025. Bidders must submit complete proposals before deadlines. The evaluation considers technical capability (50%), cost (30%), and experience (20%). Final contract award depends on meeting thresholds and quality assessment.
What technical specifications must the printing agency meet?
The agency must provide ISO-certified printing facilities, use standardized, durable paper, ensure minimum 300 dpi resolution, and maintain data security. The process involves receiving raw data, printing as per approved templates, quality checks, and timely delivery. All equipment must be calibrated and compliant with specified standards.
How can I contact the procurement department for queries?
Queries should be directed to the Procurement Department of Madhya Gujarat Vij Company Limited via email at [email protected]. The office is located at 5th Floor, Corporate Office, Vadodara, Gujarat. Bidders are encouraged to review official documents and submit questions within the stipulated period for clarification.