Government Tender for Printing LT Bills of Smart Meter Consumers - Borsad Division
Progress
Tender Type
Open
Sector
Miscellaneous
Tender Fee
₹1,180
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
6
This government tender offers an excellent opportunity for experienced printing service providers to collaborate with Madhya Gujarat Vij Company Limited (MGVCL). The project involves printing LT bills for Smart Meter consumers across 6 sub-divisions in Borsad, Gujarat. The scope includes high-quality printing on durable A4 paper, with a focus on accuracy, security, and timely delivery. Bidders must meet strict eligibility criteria, including technical infrastructure and financial stability, and submit all required documents via the official e-procurement portal before the deadline. The tender process emphasizes transparency, with evaluation based on technical capability, experience, and cost competitiveness. This project supports MGVCL’s commitment to efficient consumer billing and operational excellence. The estimated project value is approximately ₹14.25 Lakhs, with a completion period of 12 months. Interested vendors should review detailed tender documents, participate in vendor training, and ensure compliance with all terms for successful bidding.
Scope Of Work
The selected vendor will be responsible for:
- Printing LT bills for Smart Meter consumers on both sides of A4 size, 70 GSM paper.
- Ensuring high-quality print output with clear, legible text.
- Using durable, long-lasting paper suitable for monthly billing cycles.
- Delivering printed bills to designated Borsad Division offices within specified timelines.
- Maintaining confidentiality and security of consumer data.
The process includes:
- Receiving the bill data from MGVCL.
- Printing the bills as per specifications.
- Quality checks for print accuracy.
- Packaging and delivery to the Borsad Division office.
- Maintaining records of deliveries and print batches.
| Specification | Details |
|---|---|
| Paper Size | A4 |
| Paper GSM | 70 GSM |
| Printing Color | Black & White |
| Delivery Schedule | Monthly, as per billing cycle |
| Quantity | Approximate 1,425,000 bills annually |
The vendor must ensure compliance with all technical standards and deliver within the stipulated timeline to avoid penalties.
Technical Specifications
| Parameter | Specification |
|---|---|
| Paper | A4, 70 GSM |
| Print Quality | Sharp, clear black & white |
| Delivery Time | Within 7 days of data receipt |
| Data Security | Encrypted data transfer and confidentiality |
| Printing Method | Digital printing |
Sequential process:
- Data submission by MGVCL.
- Data verification and approval.
- Printing as per specifications.
- Quality assurance checks.
- Delivery to designated office.
All technical processes must comply with government standards and data security protocols.
Financial Requirements
The total estimated budget for this project is approximately ₹14,25,000. The cost breakdown includes printing charges, delivery, and incidental expenses. Payment will be made in installments based on milestones achieved:
| Payment Schedule | Percentage | Conditions |
|---|---|---|
| Upon contract signing | 20% | Advance payment |
| After delivery of first batch | 40% | Quality and quantity verified |
| Final payment | 40% | Complete delivery and acceptance |
Bidders must submit detailed cost proposals along with the tender, including any applicable taxes and charges. All financial transactions will adhere to government procurement norms.
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Eligibility Criteria
✓ Must have valid registration and licensing for printing services.
✓ Must have relevant experience in government or large-scale printing projects.
✓ Must possess necessary technical infrastructure and equipment.
✓ Must submit all required documents as specified in the tender terms.
| Financial Qualification | Details |
|---|---|
| Minimum Annual Turnover | ₹50 Lakhs |
| Past Experience | At least 2 government printing projects in last 3 years |
| Certification | ISO 9001 or equivalent quality management certification |
Important: Bidders must attach all documents related to technical capability, financial stability, and past experience as per tender guidelines.
Bidding Process
Process Timeline
23-01-2026 11:00
27-01-2026 11:00
Required Forms
Preliminary
Tender fee and Emd Details
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
GST
User Defined Template-Standard
Required Documents
Stage - Preliminary
Attach documents as per Tender terms and conditions.
RequiredForm - Tender fee and Emd Details
as per tender terms and conditions.
RequiredStage - Commercial
as per tender terms and conditions, attach technical bid documents , tender fees and EMD detailed documents.
Form - Percentage Rate
as per tender terms and conditions.
Form - GST
attached documents as per tender terms and conditions.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main scope of this government tender?
This tender involves printing LT bills for Smart Meter consumers on A4 size, 70 GSM paper, both sides, for 6 sub-divisions within Borsad Division. The vendor must ensure high-quality, durable printing, timely delivery, and data security, supporting MGVCL's billing operations.
What are the eligibility criteria for participating in this tender?
Eligible bidders must have valid registration and licenses, relevant experience in government printing projects, and technical infrastructure. Financial criteria include a minimum annual turnover of ₹50 Lakhs and ISO 9001 certification. All required documents must be submitted as per tender guidelines.
How can I submit my bid for this tender?
Bidders should download the tender documents from the official portal, pay the tender fee and EMD, and upload all required documents before the deadline of 20-01-2026. Ensure compliance with all technical and financial submission requirements to participate successfully.
What is the deadline for bid submission and evaluation?
The last date for bid submission is 20-01-2026 at 16:00 hours. The preliminary evaluation will be conducted on 23-01-2026, followed by final commercial evaluation on 27-01-2026. Timely submission is critical for consideration.
Who can I contact for support or clarifications regarding this tender?
For assistance, contact Ex. Engineer, MGVCL Borsad Division via email at [email protected] or phone at 9925208265. Support is available during office hours, and detailed guidance is provided for document submission and technical queries.
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Documents 4
01_Schedule B.pdf
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2 BSD_Special Terms Conditions.pdf
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3 BSD_General Terms Conditions.pdf
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TENDER NOTICE.pdf
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