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Open State Governments & UT NPROCURE

Government Tender for Printing & Mounting Agency for Bus Advertisements in Gujarat

Bid Publish Date

17-May-2025, 11:30 am

Bid End Date

17-Jun-2025, 12:30 pm

EMD

₹2,00,000

Location

AHMADABAD , GUJARAT

Progress

Issue17-May-2025, 11:30 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹11,800

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 5

BANNERS PANEL ALIGNMENT SURVEY MISCELLANEOUS WORSHIP MATERIALS

This government tender offers an exclusive opportunity for experienced printing and mounting agencies to provide advertisement services for Gujarat State Road Transport Corporation (GSRTC). The project involves printing and installing flex banners and panels on buses, bus stations, depots, and other premises across 16 departments. With a focus on durability, quality, and timely delivery, the tender aims to enhance public communication and generate revenue through advertising. Bidders must meet strict eligibility criteria, including experience, technical capabilities, and financial stability. The contract is valued between [min value] and [max value], with a validity of 365 days. This is an excellent chance for firms specializing in large-scale printing, mounting, and advertising services to secure a government contract in Gujarat, ensuring long-term business growth and visibility.

Scope Of Work

The selected agency will be responsible for the following:

  • Printing high-quality advertisements on flex banners and bus panels.
  • Mounting advertisements securely on designated bus sides, back panels, and other specified premises.
  • Ensuring timely delivery and installation across all specified locations.
  • Maintaining the quality and durability of printed materials.
  • Coordinating with GSRTC officials for scheduling and compliance.

The process includes:

  1. Receiving the approved advertisement materials.
  2. Printing banners and panels as per specifications.
  3. Transporting printed materials to designated locations.
  4. Mounting advertisements securely on buses and premises.
  5. Regular inspection and maintenance of installed advertisements.

Specifications include:

Parameter Requirement
Material Flex banners, durable vinyl panels
Size As per vehicle and station specifications
Durability Minimum 12 months exposure
Installation Secure mounting with weather-resistant fixtures

The agency must ensure compliance with all safety and quality standards and provide after-installation support as required.

Technical Specifications

The agency shall use weather-resistant, high-quality flex banners and vinyl panels conforming to the following technical parameters:

Specification Details
Material Type PVC vinyl, polyester flex
Thickness 440 GSM or higher
Printing Technology UV-resistant digital printing
Color Quality CMYK with fade resistance
Mounting Fixtures Weatherproof, rust-resistant fixtures

Sequential process:

  1. Material procurement as per specifications.
  2. Digital printing with color calibration.
  3. Quality inspection and approval.
  4. Transportation to installation sites.
  5. Secure mounting using approved fixtures.

All technical activities must adhere to industry standards and safety regulations to ensure durability and safety of advertisements.

Financial Requirements

The total contract value is estimated to range between ₹[min] and ₹[max], with the payment terms as follows:

Cost Breakdown Amount (₹)
Printing 40% of total
Mounting 30% of total
Transportation 15% of total
Maintenance & Support 15% of total

Payments will be released in installments based on milestone completion and approval. The bidder must submit a detailed financial proposal along with the bid. All costs should be inclusive of taxes, transportation, and installation charges. The contract will be awarded based on the best value considering quality, experience, and cost-effectiveness.

Documents 1

printing Mounting RFP FINAL may-25-2.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid registration and licensing for printing and mounting services.
  • ✓ Attach scan copy of tender fee and EMD (₹200,000) along with other required documents.
  • ✓ Proven experience in executing large-scale advertising printing and mounting projects.
  • ✓ Financial stability demonstrated through recent financial statements.
  • ✓ Must possess valid digital certificates for online bidding.
Qualification Criteria
Tender Fee ₹11,800
EMD ₹200,000
Experience Minimum 3 years in relevant services
Certification Valid ISO or equivalent certification
Financial Turnover of at least ₹50 lakhs in the last fiscal year

Note: Bidders must submit all documents in the specified format and ensure compliance with eligibility conditions to qualify for further evaluation.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

18-06-2025 14:35

2. COMMERCIAL STAGE

Required Forms

PRELIMINARY

TENDER FEES AND EMD

User Defined Template-Standard

Required

COMMERCIAL

Gujarat State Road Transport Corporation A

User Defined Template-Secured

Gujarat State Road Transport Corporation B

User Defined Template-Secured

Required Documents

Stage - PRELIMINARY STAGE

1

Attach scan copy of tender fee and emd

2

Attach scan documents if any

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary scope of this government tender?

This tender is for printing and mounting advertising materials on Gujarat State Road Transport Corporation (GSRTC) buses and premises. The scope includes printing high-quality flex banners and vinyl panels, and securely mounting them on buses, bus stations, depots, and other designated locations across 16 departments. The goal is to facilitate effective public advertising and communication, with a focus on durability and visibility.

Who is eligible to bid for this tender?

Eligible bidders must have valid registration, relevant experience, and financial stability. Specific criteria include submitting scanned copies of tender fee and EMD, possessing valid digital certificates, and demonstrating experience in large-scale printing and mounting projects. The detailed eligibility requirements are outlined in the tender document, ensuring only qualified agencies participate.

What are the key dates and deadlines for this tender?

The bid submission opens on 17-05-2025 and closes on 17-06-2025 at 18:00. The tender evaluation begins immediately after bid closing, with the bid opening scheduled for 18-06-2025 at 14:35. The contract is expected to be awarded within 10 days of bid evaluation, with signing anticipated by 25-06-2025. All deadlines are strict, and timely submission is essential.

What technical standards must the printing and mounting services meet?

Services must use UV-resistant, weatherproof materials such as PVC vinyl and polyester flex, with a minimum thickness of 440 GSM. Printing technology should be digital with accurate color calibration, ensuring fade resistance and durability for at least 12 months. Mounting fixtures must be weatherproof and rust-resistant, ensuring safety and longevity of advertisements.

How is the evaluation of bids conducted?

Bids are evaluated based on price (40%), experience (30%), technical capability (20%), and financial stability (10%). A minimum score of 70% is required to qualify. The highest scoring bid, considering quality, cost, and experience, will be awarded the contract. Transparent evaluation ensures value for money and project success.