Government Tender for Printing & Supply of Forms, Books & Registers - Modasa Division
Progress
This government tender offers an excellent opportunity for printing and supply companies to collaborate with Uttar Gujarat Vij Company Limited. The project involves printing and delivering forms, books, and registers for the Modasa Division Office. With a budget of approximately INR 20 lakhs and a completion period of 12 months, the tender emphasizes quality, timely delivery, and compliance. Bidders must meet strict eligibility criteria, including experience, valid certificates, and financial stability. The process is conducted electronically, ensuring transparency and efficiency. Key dates include bid opening on October 29, 2026, and submission deadlines on October 23, 2026. This tender is ideal for companies specializing in government printing services, stationery supplies, and related fields seeking to expand their government sector footprint. Detailed documentation, technical specifications, and evaluation criteria are provided to facilitate a smooth bidding process.
Scope Of Work
• Printing and supply of various forms, books, and registers as specified by the Uttar Gujarat Vij Company Limited for the Modasa Division.
• Key deliverables include:
- Printing of departmental forms, registers, and books.
- Ensuring quality standards as per departmental specifications.
- Timely delivery of printed materials to the designated office.
• Process for execution:
- Receive approved templates and specifications from UGVCL.
- Perform printing as per the approved designs and quantities.
- Conduct quality checks before dispatch.
- Deliver the printed materials within the stipulated timeline.
• Specifications:
| Item | Description |
|---|---|
| Material | Standard quality paper as per specifications |
| Printing | Multi-color or single-color as required |
| Quantity | As per departmental requirement |
| Packaging | Properly packed to prevent damage |
• Additional requirements:
- Maintain confidentiality of departmental data.
- Provide after-sales support if required.
• Compliance: All printed materials must meet the standards and guidelines issued by the department.
Technical Specifications
| Parameter | Specification |
|---|---|
| Paper | Standard A4 size, 70-80 GSM |
| Printing Quality | Minimum 300 DPI |
| Color | Single or multi-color as specified |
| Delivery Timeline | Within 12 months from award |
| Packaging | Secure packing to prevent damage |
Process:
- Submit samples for approval.
- Receive purchase order.
- Perform printing as per approved samples.
- Conduct quality checks.
- Deliver to designated address.
Financial Requirements
The total estimated cost for the project is INR 19,99,097. Bidders must submit a bid that reflects competitive pricing based on the scope of work. The payment will be made in installments aligned with project milestones, including initial payment upon contract signing, interim payments after delivery of specified quantities, and final payment after successful completion and acceptance.
| Cost Breakdown | Amount (INR) |
|---|---|
| Total Estimated Cost | 19,99,097 |
| Bid Submission | As per schedule |
| Payment Terms | 30% upfront, 40% after delivery, 30% post acceptance |
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
13-10-2026 18:00:00
Document Download End
23-10-2026 18:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹19,99,097
Bid To RA
No
Item Category
Electrical - All
Authority & Contact
Officer Inviting Bids
ee modasa do
Bid Opening Authority
ee modasa do
Address
shamlaji road division office modasa
Contact Details
Authority Records
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Documents 3
MAIN PAGE.pdf
TENDER_DOCUMENT
TERMS CONDITION.pdf
TENDER_DOCUMENT
SCHEDULE B.pdf
TENDER_DOCUMENT
Categories
1
Bidding Process
Process Timeline
29-10-2026 11:00
29-10-2026 12:00
Required Forms
PRELIMINARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMERCIAL
Percentage Rate
Library-Secured
Required Documents
Stage - PRELIMINARY STAGE
EXPERIENCE
RequiredPOWER OF ATTORNEY
FIRM REISTRATION CERTIFICATE
RequiredPAN CARD
RequiredGST CERTIFICATE
RequiredSOLVENCY CERTIFICATE
RequiredGST CLEARING CERTIFICATE
RequiredTENDER FEE AND EMD UTR COPY
RequiredOTHER
Form - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Stage - COMMERCIAL STAGE
SCHEDULE B ( PRICE BID ) ONLY
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Eligibility Criteria
✓ Must have proven experience in printing and supply of forms, books, and registers for government or large institutional clients.
✓ Valid FIRM REGISTRATION CERTIFICATE.
✓ Valid PAN CARD and GST CERTIFICATE.
✓ Financially solvent with a minimum solvency certificate of INR 10 lakhs.
✓ Must possess valid DSC (Digital Signature Certificate) for electronic submissions.
✓ Submit all required documents such as experience certificates, power of attorney (if applicable), and relevant certificates.
| Qualification Criterion | Minimum Requirement |
|---|---|
| Experience | At least 3 years in government printing projects |
| Financial | Solvency certificate of INR 10 lakhs |
| Certification | Valid GST and PAN certificates |
| Technical | Valid DSC for digital signing |
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary purpose of this government tender?
This tender seeks qualified vendors to print and supply forms, books, and registers for the Modasa Division Office of Uttar Gujarat Vij Company Limited. It aims to ensure the timely and quality provision of essential departmental printed materials, supporting administrative operations in the power and energy sector.
Who is eligible to participate in this tender?
Eligible bidders must have proven experience in government or large institutional printing projects, valid FIRM REGISTRATION, GST and PAN certificates, and a minimum solvency of INR 10 lakhs. They should also possess a valid Digital Signature Certificate (DSC) for electronic submissions.
What are the key dates and deadlines for this tender?
The bid submission starts on October 13, 2026, at 18:00, and closes on October 23, 2026, at 18:00. The bid opening is scheduled for October 29, 2026, with preliminary evaluation at 11:00 and commercial evaluation at 12:00. Bidders must adhere strictly to these deadlines.
What documents are required for the preliminary bid submission?
Bidders must submit experience certificates, power of attorney (if applicable), firm registration, PAN, GST certificates, solvency certificate, GST clearing certificate, and tender fee and EMD UTR copy. All documents should be valid and properly authenticated as per the tender guidelines.
How is the evaluation of bids conducted?
Bid evaluation is based on price (50%), experience (30%), sample quality (10%), and delivery capability (10%). Bidders must meet all mandatory criteria, including minimum technical scores, to qualify for the final award. The process ensures transparency and fairness.