Custom Bid for Services - ARC for Designing Printing Supply and Fitting of Banner Sign Board Stick
Gail India Limited
SURAT, GUJARAT
Posted:
20 March 2025
Closed:
9 April 2025
GEM
Open Petroleum and Natural Gas NPROCURE
Government Tender for Printing, Supply & Installation of Banners & Signage for 2 Years
Progress
Issue01-Jun-2026, 6:00 pm
AwardPending
Tender Type
Open
Sector
Petroleum and Natural Gas
Tender Fee
₹3,000
Contract Form
Service
Completion Period
24 Months
Currency Type
Single
Vadodara Gas Limited has announced a government tender for printing, supply, transportation, and installation of banners, sign boards, and branding materials on an ARC basis for two years. This tender offers a lucrative opportunity for advertising agencies, signage companies, and branding service providers to partner with a leading public sector enterprise in Gujarat. The project emphasizes high-quality output, timely execution, and adherence to technical standards. Bidders must meet eligibility criteria including relevant experience, certifications, and financial stability. The procurement process is transparent, with evaluation based on technical expertise, past performance, and cost competitiveness. Key deadlines include bid submission by June 22, 2026. Download the detailed tender documents to understand scope, technical specifications, and submission procedures. This is an excellent chance to secure a significant contract in the government sector, showcasing your capabilities in large-format printing and signage installation. Participate now to expand your portfolio in the public sector and contribute to Vadodara’s branding initiatives.
Scope Of Work
The selected service provider will be responsible for:
- Printing and supply of banners, roll-up standees, Ms frame standees, sign boards, pamphlets, plaques, dispenser branding, vinyl stickers, and advertisement boards.
- Transportation of all materials to designated locations within Vadodara.
- Installation and setup of all signage and branding materials at specified sites.
- Ensuring quality and durability of all printed materials as per specifications.
Key deliverables include:
- High-quality printed banners and signage
- Timely transportation and installation
- Maintenance and removal of materials as required
Process flow:
- Receive detailed specifications from Vadodara Gas Limited.
- Submit sample proofs for approval.
- Produce and deliver materials within stipulated timelines.
- Install signage at designated locations.
- Conduct quality checks and obtain approval.
- Provide ongoing support and maintenance during the contract period.
| Specification | Details |
|---|---|
| Duration | 2 years |
| Materials | Banners, sign boards, vinyl stickers, pamphlets |
| Installation sites | Vadodara city and surrounding areas |
| Quality standards | As per tender documents and industry norms |
Technical Specifications
All printed materials must meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Material | Weather-resistant vinyl, high-quality flex |
| Printing | UV-resistant, fade-proof, and eco-friendly inks |
| Sizes | As per project requirements, standard sizes specified in tender |
| Durability | Minimum 2-year outdoor life |
| Installation | Secure fixing, weatherproofing, and safety compliance |
Sequential process:
- Review technical specifications.
- Submit sample proofs for approval.
- Produce materials adhering to approved samples.
- Conduct quality inspection before delivery.
- Install materials as per site-specific instructions.
- Final inspection and approval from Vadodara Gas Limited.
Financial Requirements
The total estimated budget for this project is between INR 20 Lakhs to INR 35 Lakhs over two years, depending on the scope and quantities. The cost breakdown includes:
| Cost Component | Estimated Amount |
|---|---|
| Printing & Materials | INR 12 Lakhs |
| Transportation | INR 3 Lakhs |
| Installation | INR 5 Lakhs |
| Miscellaneous & Contingency | INR 2 Lakhs |
Payment terms:
- 30% advance upon contract signing.
- 50% on delivery and installation.
- 20% after final approval.
All payments will be made through bank transfer upon submission of invoice and necessary documentation. Bidders should include detailed cost estimates in their proposals, clearly specifying unit rates and total costs.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Advertisement Services
Authority & Contact
Officer Inviting Bids
C&P In-charge
Bid Opening Authority
C&P In-charge
Address
1st Floor Riddhi Tower, O. P. Road, Nr. Manisha Circle, Vadodara - 390015
Contact Details
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Documents 2
Bid Docs Signages S312.pdf
TENDER_DOCUMENT
GCC Service - VGL.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid registration and licensing for signage and advertising services.
- ✓ Must submit proof of previous experience in similar projects.
- ✓ Financial stability evidenced by audited financial statements.
- ✓ Must possess necessary certifications including GST, MSME, EPFO, ESIC.
- ✓ Bidder must have a valid Digital Signature Certificate (DSC) for online submission.
- ✓ Bidders should demonstrate capacity to handle large-scale printing and installation.
| Criteria | Minimum Requirement |
|---|---|
| Turnover | INR 50 Lakhs in last financial year |
| Experience | At least 3 similar projects completed in the last 5 years |
| Certifications | Valid GST, MSME registration, EPFO, ESIC |
| Financials | Audited financial statements for last 3 years |
| Technical Capability | Proven infrastructure for large-format printing |
Note: Bidders must submit all required documents as specified in the tender notice.
Bidding Process
Process Timeline
1. Preliminary Stage
22-06-2026 14:01
2. Commercial Stage
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Tender Fee Copy - in form like Bank Drafts / Banker Cheque payable to VGL/Bank transfer
Required 2
EMD Copy - in any form like BG/ DD/ Banker’s Cheque/ Online Banking Transaction/ Letter of Credit
Required 3
Technical BEC Documents - LOA, PO, WO and Execution/ Completion Certificate etc.
Required 4
Financial BEC Documents - Audited Financial Statements and F 15, etc.
Required 5
Company Documents - PAN, GST, MSME, EPFO, ESIC, etc.
Required 6
Forms and Formats
Required 7
Entire Bid Documents along with GCC, Drawing, PTS, Replies to Bidders queries etc.
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids for this tender?
The last date for bid submission is 22nd June 2026 at 14:00 hours. Ensure your bid is uploaded well before the deadline via the nProcure portal to avoid last-minute issues.
What documents are required to participate in this tender?
Participants must submit Tender Fee proof, EMD proof, Technical and Financial BEC documents, company registration certificates, and entire bid documents as specified in the tender notice. All documents should be valid, complete, and properly formatted.
How will the evaluation of bids be carried out?
Bids will be evaluated based on technical competence (60%), experience (20%), and cost (20%). Bidders must meet minimum technical thresholds to qualify for financial evaluation. The highest scoring bid will be awarded the contract.
Are training sessions available for online bid submission?
Yes, free vendor training sessions are held every Saturday at (n)code Solutions, Ahmedabad. These sessions help bidders understand the online process, document requirements, and platform usage.
What is the scope of work covered in this tender?
The scope includes printing, supply, transportation, and installation of banners, sign boards, vinyl stickers, pamphlets, plaques, and advertisement boards across Vadodara. The selected bidder must ensure quality, safety, and timely completion of all tasks.
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Documents 2
Bid Docs Signages S312.pdf
TENDER_DOCUMENT
GCC Service - VGL.pdf
TENDER_DOCUMENT