Government Tender for Printing & Supply of Triplicate Money Receipt Books in Gujarati
Progress
Paschim Gujarat Vij Company Limited has issued a government tender for the printing and supply of Triplicate Money Receipt Books (TMR Books) in Gujarati language. This procurement opportunity is targeted at experienced vendors specializing in high-quality printing and stationery for government projects. The tender emphasizes adherence to technical specifications, timely delivery, and compliance with quality standards. The project aims to support Gujarat's power distribution network by providing durable, accurate, and language-specific financial documentation. With a total estimated value between INR 10,00,000 and INR 15,00,000, this tender offers a significant opportunity for printing companies and stationery suppliers to collaborate with a leading power utility. Bidders must meet strict eligibility criteria, submit required documents, and follow the outlined bidding process to participate. The tender process includes multiple evaluation stages, ensuring transparency and fairness. Interested vendors are encouraged to review the detailed tender documents, prepare their submissions accordingly, and meet all deadlines for a chance to secure this government contract in the power and energy sector.
Scope Of Work
The scope of work involves the printing and supply of Triplicate Money Receipt Books (TMR Books) in Gujarati language, conforming to the specifications detailed in the tender document. Key deliverables include:
- Printing high-quality TMR Books with triplicate copies
- Ensuring language accuracy in Gujarati
- Supplying the books in specified quantities
- Adhering to the technical specifications and standards provided
- Timely delivery to the designated address in Rajkot
The process involves:
- Receiving confirmed purchase order from PGVCL
- Printing as per approved samples and specifications
- Quality checks and compliance verification
- Delivery within the stipulated completion period
Specifications for the TMR Books include:
| Parameter | Details |
|---|---|
| Language | Gujarati |
| Format | Triplicate with carbonless paper |
| Size | As per tender specifications |
| Quantity | As specified in the purchase order |
| Quality Standards | ISO certified printing, durable binding |
Bidders must ensure all technical and quality requirements are met, and submit samples for approval if required.
Technical Specifications
The technical specifications for the TMR Books are as follows:
| Parameter | Specification |
|---|---|
| Language | Gujarati |
| Paper Type | Carbonless, triplicate sets |
| Size | As per tender document |
| Binding | Durable, secure binding |
| Printing | High-resolution, ISO certified |
| Quantity | As specified in purchase order |
| Certification | Must comply with ISO standards |
Sequential process:
- Submit technical proposal with filled GTP
- Get sample approval from PGVCL
- Proceed with bulk printing upon approval
- Conduct quality checks before delivery
Financial Requirements
The estimated project budget ranges from INR 10,00,000 to INR 15,00,000, depending on the quantity ordered. The financial breakdown includes:
| Cost Component | Amount (INR) |
|---|---|
| Printing | As per unit cost |
| Packaging | Included |
| Delivery | Included |
| Taxes | As applicable |
Payment terms are as follows:
- 30% advance upon order confirmation
- 70% after successful delivery and quality verification
Bidders must submit a detailed financial proposal along with the bid, clearly indicating unit costs and total project cost.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Buy
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
09-10-2026 18:00:00
Document Download End
30-10-2026 18:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
Stationery
Authority & Contact
Officer Inviting Bids
Chief Engineer (Material)
Bid Opening Authority
Chief Engineer (Material)
Address
Reg. & Corporate Office, “Paschim Gujarat Vij Seva Sadan” Off Nana Mava Road, Laxminagar, Rajkot - 360004
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
Tender Notice and Schedule-A_1274.pdf
TENDER_DOCUMENT
Tender Commercial Terms and Condition_1274.pdf
TENDER_DOCUMENT
Specification of Triplicate Money Receipt Book-1274.pdf
TENDER_DOCUMENT
Categories
1
Bidding Process
Process Timeline
02-11-2026 11:00
03-11-2026 11:00
03-12-2026 11:00
Required Forms
Preliminary
PGVCL Tender Fee - Goods
User Defined Template-Standard
PGVCL EMD Details - Goods
User Defined Template-Standard
Technical
ANNEXURE -1
User Defined Template-Standard
ANNEXURE – 2
User Defined Template-Standard
ANNEXURE – 3
User Defined Template-Standard
ANNEXURE - 4
User Defined Template-Standard
ANNEXURE - 5
User Defined Template-Standard
ANNEXURE- 6
User Defined Template-Standard
ANNEXURE – 7
User Defined Template-Standard
ANNEXURE - 8
User Defined Template-Standard
ANNEXURE - 9
User Defined Template-Standard
ANNEXURE - 10
User Defined Template-Standard
ANNEXURE - 11
User Defined Template-Standard
ANNEXURE - 12
User Defined Template-Standard
ANNEXURE - 13
User Defined Template-Standard
ANNEXURE - 14
User Defined Template-Standard
ANNEXURE - 15
User Defined Template-Standard
ANNEXURE - 16
User Defined Template-Standard
Terms As Per PGVCL
User Defined Template-Standard
CONFIRMATION
User Defined Template-Standard
IMPORTANT INSTRUCTIONS
User Defined Template-Standard
CERTIFICATE - A
User Defined Template-Standard
TECHNICAL SPECIFICATION
User Defined Template-Standard
Price
Confirmation For Composition Scheme
User Defined Template-Standard
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Payment of Tender Fee(scan copy of cash receipt/RTGS/NEFT/Online with UTR No)
RequiredPayment of EMD Fee (Scan copy of RTGS/NEFT/Online with UTR No.)
RequiredEMD Exemption Documents duly notarized (if Applicable)
RequiredSelf- certified copy of GSTN Registration Certificate
RequiredCancelled Cheque
RequiredStage - Technical Stage
Technical Specification and GTP duly filled, Sealed & signed
RequiredTender Drawing duly Sealed & signed (if applicable)
RequiredTender Notice and Schedule-A duly Sealed & signed
RequiredTender Commercial terms & conditions with all annexures duly Sealed & signed.
RequiredNotarized power of Attorney on 300/- Rs. non judicial stamp paper in favour of a person authorized to sign tender documents
RequiredNotarized declaration on Rs. 300/- Non judicial stamp paper as per attached format for Authorized representative (as per attached format in TENDER NOTICE SCHEDULE-A)
RequiredCountry Boundary Certificate on 300/- Rs. non judicial stamp paper duy notarized (as per attached format in TENDER NOTICE SCHEDULE-A)
RequiredNotarize copy of all required Type test report.
RequiredAll Amendment in ascending Order with duly signed and sealed.(if any)
Required“Important Instruction” duly Sealed & signed
RequiredCertificate-A of the Tender duly signed & sealed on Company’s letterhead
RequiredSelf-certified copy of valid ISO Certificate (if Applicable)
RequiredSelf-certified Copy of PAN card
RequiredSelf-certified copy of valid copy of Factory License
RequiredSelf-certified copy of Import / Export Certificate (if Applicable)
RequiredList of Partners/Directors on firm’s letterhead duly sealed & signed with MoA OR self declaration about properioter.
RequiredList of Plant & Machinery and Testing Facility duly Sealed & signed
RequiredCertified copy of Last Three years Audited Account.
RequiredNotarized Copy of Valid BIS License (if applicable)
RequiredBEE Certificate (if applicable)
RequiredSelf-Ceritifed copy of order executed with GUVNL & its subsidiary company (if Applicable)
RequiredAny other documents if required as per tender terms and conditions.
Required🤖 AI-Powered Bidder Prediction
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Eligibility Criteria
✓ Must have valid GST registration and PAN card.
✓ Proven experience in printing and supply of stationery or similar government projects.
✓ Financial stability with audited financial statements for the last three years.
✓ Compliance with technical specifications and quality standards.
✓ Submission of all required documents, including tender fee, EMD, and notarized certificates.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Turnover | INR 50 Lakhs in last 3 years |
| Experience | At least 2 similar projects completed in government sector |
| Technical Capability | Ability to produce high-quality printed material as per specifications |
| Certification | ISO certification (if applicable), BIS license (if applicable) |
Important: Bidders must meet all eligibility criteria to qualify for technical evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary purpose of this government tender?
This tender is issued by Paschim Gujarat Vij Company Limited to print and supply Triplicate Money Receipt Books (TMR Books) in Gujarati language, essential for financial documentation in power distribution. It aims to select qualified vendors capable of delivering high-quality printed materials adhering to specified standards.
What are the key eligibility requirements for bidders?
Bidders must possess valid GST registration, PAN, and demonstrate experience in printing or supplying similar government stationery. They should have a minimum turnover of INR 50 Lakhs in the last three years, and provide technical certifications like ISO (if applicable). All required documents, including EMD, tender fee, and notarized certificates, must be submitted as per guidelines.
What technical specifications must the printed TMR Books meet?
The TMR Books should be in Gujarati language, carbonless triplicate format, with ISO-certified high-resolution printing, durable binding, and specific size as detailed in the tender document. The quality standards ensure durability and clarity, with strict adherence to the provided specifications.
How is the bidding process structured and what are the important deadlines?
The process involves download of tender documents, submission of tender fee and EMD, technical bid submission, followed by technical evaluation on 03-11-2026, and financial bid opening on 03-12-2026. Deadlines are strict, with bid submission closing on 30-10-2026 at 18:00 hours.
What is the estimated project value and payment terms?
The estimated project value ranges between INR 10,00,000 and INR 15,00,000. Payment terms include 30% advance upon order confirmation and 70% after delivery and quality verification, with applicable taxes included in the final invoice.