Government Tender for Procurement of 508 PCs (Laptops & Desktops) - Gujarat Energy Limited
Bid Publish Date
05-Oct-2026, 1:10 pm
Bid End Date
27-Oct-2026, 1:00 pm
Location
Progress
Gujarat Energy Limited has issued a government tender for the procurement of 508 PCs, including 400 laptops and 108 desktops, to upgrade its IT infrastructure. This open tender invites qualified vendors, OEMs, and authorized partners to participate in a transparent, online bidding process. The project emphasizes compliance with technical specifications, OEM certification, and timely delivery, offering a fixed-rate contract with a validity of 180 days. Bidders must meet eligibility criteria, submit all required documentation, and adhere to deadlines. The procurement aims to enhance Gujarat Energy Limited's operational efficiency through reliable and high-quality computer hardware. This opportunity is ideal for companies experienced in government hardware supply, OEM partnerships, and large-scale IT procurement projects. Detailed tender documents, including scope, technical specifications, and evaluation criteria, are available for download. Interested bidders are encouraged to participate in vendor training sessions and ensure full compliance to secure the contract.
Scope Of Work
The scope of work involves the procurement and supply of 508 PCs, including:
- 400 laptops
- 108 desktops
Key deliverables:
- Supply of OEM-certified hardware meeting specified technical standards
- Delivery within the completion period as per tender document
- Installation and configuration support if required
Sequential process:
- Submission of bid with all required documents
- Technical evaluation based on OEM authorization and previous supply records
- Price evaluation and final selection
- Contract signing and delivery scheduling
| Specification | Minimum Requirements |
|---|---|
| Processor | Latest generation Intel Core i5/i7 or equivalent |
| RAM | Minimum 8GB DDR4 |
| Storage | Minimum 512GB SSD |
| Operating System | Windows 10/11 Pro |
| Warranty | Minimum 3 years onsite support |
Additional requirements:
- OEM authorization certificate
- Past supply proof with purchase orders
- Delivery schedule aligned with project timelines
Technical Specifications
The hardware must conform to the following technical parameters:
| Parameter | Specification |
|---|---|
| Processor | Latest Intel Core i5/i7 or AMD Ryzen equivalent |
| RAM | Minimum 8GB DDR4 |
| Storage | Minimum 512GB SSD |
| Display | 14-inch or higher for laptops, 21-inch or higher for desktops |
| Network | Wi-Fi 6, Ethernet port |
| Power | Standard AC power adapter |
| Warranty | Minimum 3 years onsite support |
Process for technical compliance:
- Submit OEM authorization certificate.
- Provide detailed technical datasheets.
- Demonstrate compliance during technical evaluation.
- Ensure delivery of hardware meeting specified standards.
Financial Requirements
The estimated budget for this procurement ranges from ₹2 crore to ₹3 crore, depending on the final bid evaluation. The contract is fixed-rate, and payments will be made based on milestones or delivery schedules.
| Cost Component | Amount (INR) |
|---|---|
| Hardware Cost | As per bid proposal |
| Delivery & Installation | Included in hardware cost |
| Support & Warranty | Included in bid price |
Payment terms:
- 30% advance upon contract signing
- 50% on delivery and acceptance
- 20% after successful installation and commissioning
All payments are subject to submission of valid invoices and compliance with contractual terms.
Tender Data
Bid Details
Tender Type
Open
Sector
Petroleum and Natural Gas
Tender Fee
₹2,000
Contract Form
Fixed-rate
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
06-10-2026 15:00:00
Document Download End
27-10-2026 18:30:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Computer Hardware
Authority & Contact
Officer Inviting Bids
Vice President- Materials
Bid Opening Authority
Vice President- Materials
Address
GEL- Office 4, 5. Ground Floor IT- Tower-2; Infocity, Gandhinagar- 382009
Contact Details
[email protected]/9978922038
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 9
Approved BQC - Procurement of 508 PCs.pdf
TENDER_DOCUMENT
Section I - Instructions To Bidders (ITB)- 349984.pdf
TENDER_DOCUMENT
Section-II SoW Procurement of 508 PCs- 349984.pdf
TENDER_DOCUMENT
Section-III-SOR- Procurement of 508 PCs- 349984.pdf
TENDER_DOCUMENT
Section IV - GTC - 349984.pdf
TENDER_DOCUMENT
Section V - STC - 349984.pdf
TENDER_DOCUMENT
Section VI - Forms and Formats - 349984.pdf
TENDER_DOCUMENT
ONLINE PRE BID DETAILS -Procurement of 508PCs- 349984.pdf
TENDER_DOCUMENT
Prebid Clarifications - 349984.xlsx
BOQ
Categories
1
Bidding Process
Process Timeline
28-10-2026 10:30
28-10-2026 10:35
Required Forms
Primary
Primary Information
User Defined Template-Standard
Tender Fee with UTR Details
User Defined Template-Standard
Undertaking for unconditional acceptance of entire set of tender documents and zero deviation confirmation
User Defined Template-Standard
Bidder Information Form
User Defined Template-Standard
Declaration on Other Criteria
User Defined Template-Standard
Declaration of Relationship with GEL Employees
User Defined Template-Standard
Technical
Technical Bid Submission
User Defined Template-Secured
Required Documents
Stage - Primary Stage
Tender Fees as per clause 12 of Section-I-ITB
RequiredCopy of PAN and GST and in case of Proprietorship firm screenshot of linkage of Aadhar and PAN
RequiredStage - Technical Stage
OEM Authorization Certificate: Certificate issued by OEM with mention that the Bidder is Authorized partner, Acceptance of Support Terms and Agreement to supply OEM Declaration that quoted PC (Laptop) model is of Business / Commercial line only
RequiredGEL associated Bidder (Existing and Previously): For Laptop Bids- Submit GEL issued PO/WO as per criteria. Bidder has to submit POs with following minimum supplied quantity: - 130 PC’s (laptops) in a Single PO (100 Percentage of SoV) or - 80 PC’s (laptops) in 2 PO (Each) (62.5 Percentage of SoV) or - 65 PC’s (laptops) in 3 PO (Each) (50 Percentage of SoV)
RequiredGEL associated Bidder (Existing and Previously): Submit GEL issued PO/WO as per criteria. Bidder has to submit POs with following minimum supplied quantity: For Desktop Bids - 30 PC’s (laptops) in a Single PO (100 Percentage of SoV) or - 20 PC’s (laptops) in 2 PO (Each) (62.5 Percentage of SoV) or - 15 PC’s (laptops) in 3 PO (Each) (50 Percentage of SoV)
RequiredGEL non-associated Bidder: Submit PO/WO issued by end client as per criteria. Bidder has to submit POs with following minimum supplied quantity: - - 130 PC’s (laptops) in a Single PO (100 Percentage of SoV) or - 80 PC’s (laptops) in 2 PO (Each) (62.5 Percentage of SoV) or - 65 PC’s (laptops) in 3 PO (Each) (50 Percentage of SoV)
RequiredGEL non-associated Bidder: Submit PO/WO issued by end client as per criteria. Bidder has to submit POs with following minimum supplied quantity: For Desktop Bids - 30 PC’s (laptops) in a Single PO (100 Percentage of SoV) or - 20 PC’s (laptops) in 2 PO (Each) (62.5 Percentage of SoV) or - 15 PC’s (laptops) in 3 PO (Each) (50 Percentage of SoV)
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Eligibility Criteria
- ✓ Must have valid OEM authorization for the quoted hardware.
- ✓ Must submit proof of previous supply of similar PCs to government or reputed organizations.
- ✓ Must possess valid PAN and GST registration.
- ✓ Proprietorship firms must provide Aadhar-PAN linkage screenshot.
- ✓ Must have a minimum turnover as specified in the financial criteria table.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Turnover | ₹50 lakhs in the last financial year |
| Experience | Successfully supplied at least 130 laptops or 30 desktops in a single purchase order |
| Certification | OEM authorization certificate valid for the hardware quoted |
| Documentation | Complete submission of all primary and technical documents as per tender guidelines |
Critical points:
- Bidders must meet all eligibility requirements to qualify for technical evaluation.
- Non-compliance with documentation or eligibility criteria will lead to disqualification.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender involves the procurement of 508 PCs, comprising 400 laptops and 108 desktops, for Gujarat Energy Limited. The scope includes supply, installation, and support, adhering to technical specifications, OEM certifications, and delivery timelines. Bidders must meet eligibility criteria, submit all required documents, and participate in online bidding.
What are the eligibility criteria for bidders?
Eligible bidders must possess valid OEM authorization certificates, demonstrate prior supply experience with government or reputed organizations, and hold valid PAN and GST registrations. Proprietorship firms need to provide Aadhar-PAN linkage. Financial criteria include a minimum turnover of ₹50 lakhs in the last financial year. Complete documentation as per tender guidelines is mandatory.
How can I participate in the bidding process?
Participants should download tender documents from the official portal before the deadline, attend any pre-bid meetings if scheduled, and submit online bids with all required documents via the e-procurement portal. The process includes technical evaluation on 28-10-2026 and final selection based on technical and financial scores. Ensure timely submission to avoid disqualification.
What are the technical specifications for the PCs?
The PCs must meet the following specifications:
| Parameter | Requirement |
|---|---|
| Processor | Latest Intel Core i5/i7 or AMD Ryzen |
| RAM | Minimum 8GB DDR4 |
| Storage | Minimum 512GB SSD |
| Warranty | Minimum 3 years onsite support |
| Network | Wi-Fi 6 and Ethernet |
Compliance will be verified during technical evaluation, and hardware must conform to these standards.
What is the deadline for bid submission?
The last date for bid submission is 27-10-2026 at 18:30 hours. Bids submitted after this deadline will not be considered. Bidders are advised to upload all documents well before the closing time to avoid last-minute issues. The tender process is transparent, and adherence to deadlines is mandatory.