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Open State Governments & UT NPROCURE

Government Tender for Providing and Erecting Split Type AC Machine at Morbi NIC Office

Bid Publish Date

19-Jul-2025, 6:30 am

Bid End Date

29-Jul-2025, 6:30 am

EMD

₹1,600

Value

₹1,57,948

Location

MORBI , GUJARAT

Progress

Issue19-Jul-2025, 6:30 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

15  Days

Currency Type

Single

Categories 3

ELECTRICAL MACHINE NETWORK CARD

This government tender offers an excellent opportunity for qualified electrical contractors to provide and install split type air conditioning units at the NIC Office in Morbi. Managed by the Morbi Electrical Sub Division under the Gujarat State government, this project aims to upgrade the cooling infrastructure of a key government facility. The tender process involves electronic submission of bids, with strict deadlines and comprehensive eligibility criteria. Bidders must ensure they meet all technical, financial, and legal requirements, including valid licenses, bank solvency, and EMD. The project scope includes supply, installation, testing, and commissioning of high-quality AC units designed to meet BIS standards. With a clear evaluation process based on experience, cost, and compliance, this tender presents a lucrative opportunity for experienced HVAC contractors to secure a government contract with timely payments and support. Interested companies should review all documents, prepare required submissions, and participate in the online bidding process to win this prestigious project.

Scope Of Work

The scope of work includes:

  • Supplying all necessary materials, including split type AC units compliant with technical specifications.
  • Erecting and installing the AC units at designated locations within the NIC Office VC Hall.
  • Ensuring proper electrical wiring, mounting, and testing of the AC units.
  • Providing warranty and post-installation support as per government standards.

Key Deliverables:

  • Fully functional split type AC units installed as per specifications.
  • Electrical connections and safety checks completed.
  • Documentation of installation and commissioning.

Process Steps:

  1. Site inspection and assessment.
  2. Submission of technical and financial bids.
  3. Award of contract.
  4. Procurement of equipment.
  5. Installation and testing.
  6. Handover and documentation.
Technical Specifications
Model
Capacity
Power Supply
Energy Efficiency

All work must comply with the applicable electrical and safety standards mandated by the government.

Technical Specifications

The technical specifications for the AC units are as follows:

Parameter Specification
Model As per BIS standards
Capacity 1.5 Ton
Power Supply 230V, 50Hz
Energy Rating 3-Star or higher
Refrigerant R410A
Installation Wall-mounted, indoor unit with outdoor condenser

Installation process involves:

  • Site assessment
  • Mounting of indoor and outdoor units
  • Electrical wiring and connection
  • Testing and commissioning
  • Final inspection and handover

All units and installation must adhere to government safety and quality standards.

Financial Requirements

The estimated project cost is approximately ₹157,947.84. The financial breakdown includes:

Item Cost (₹)
AC Units 120,000
Installation 30,000
Miscellaneous 7,947.84

Payment terms:

  • 30% advance payment upon contract signing.
  • 50% after installation completion.
  • Remaining 20% after final inspection and approval.

Bidders must submit a detailed financial proposal aligned with these guidelines. All costs should be inclusive of taxes, transportation, and installation charges.

Documents 4

GR AND GST LTR.pdf

TENDER_DOCUMENT

NOTICE NO 08 of 2025 -26.pdf

TENDER_DOCUMENT

schedule a and b.pdf

TENDER_DOCUMENT

STANDARD BIDDING DOCUMENTS.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid electrical contractor registration and license.
  • ✓ Must have experience in installing split type AC units in government or commercial projects.
  • ✓ Must submit valid PAN, GST registration, and bank solvency certificate (minimum 20% of tender value).
  • ✓ Must provide EMD of ₹1600 in FDR format valid for at least 180 days.
  • ✓ Must submit tender fee of ₹600 via demand draft in favor of the Deputy Executive Engineer, Morbi Electrical Sub Division.
Qualification Requirements
Valid Electrical Contractor License
Experience in HVAC installation
Financial stability with bank solvency
Submission of all required documents as per eligibility checklist

Note: Non-compliance with eligibility criteria will lead to disqualification.

Bidding Process

Process Timeline

1. Preliminary Stage

29-07-2025 12:02

2. Commercial Stage

29-07-2025 12:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

1. Kindly attachScan Copy of Tender fee (only Demand Draft is Valid) In Favour of The Deputy Executive Engineer, Electrical R&B Sub Division, Bhuj

Required
2

2. Kindly attachScan Copy of E.M.D in FDR Format (Not less than 180 Days) Only In Favour of Deputy Executive Engineer, Morbi Electrical (R&B) Sub Division, Morbi / Exemption Certificate which is issued by Only Various R & B Electrical Division under Government of Gujarat.

Required
3

3. Kindly attach Scan copy of Current Calendar Year Bank Solvency of 20 Percentage Amount put to tender of Nationalized / Schedule Bank Issued In 2025.

Required
4

4. Kindly attach Scan copy of Valid PAN Card.

Required
5

5. Kindly attach scan copy of Valid G.S.T number.

Required
6

6. Kindly attach Copy of Valid Contractor Registration of Appropriate Class. (Electrical)- Mandatory

Required
7

7. Kindly attach scan copy of Valid Electrical Contractor Licence. Mandatory.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main scope of this government tender?

This tender involves providing and installing split type air conditioning (AC) units at the NIC Office VC Hall in Morbi. The project includes supply, installation, testing, and commissioning of AC units that meet specified technical standards, ensuring a comfortable environment within government premises.

Who is eligible to participate in this tender?

Eligible bidders must hold a valid electrical contractor registration and license, have experience in HVAC installations, and submit required documents such as PAN, GST registration, bank solvency certificate, and EMD. Only qualified electrical contractors with relevant experience in government projects can bid.

What are the key dates and deadlines for this tender?

The tender notice was released on 19-07-2025, with the bid submission deadline on 29-07-2025 at 12:00 PM. The bid opening will occur immediately after, at 12:02 PM on the same day. Bidders must ensure timely submission to avoid disqualification.

How can I submit my bid and what documents are required?

Bids must be submitted electronically via the nProcure portal. Required documents include tender fee demand draft, EMD FDR, bank solvency certificate, PAN, GST registration, contractor registration, and electrical license. Physical submissions are not accepted. Bidders are encouraged to attend vendor training sessions for guidance.

What is the evaluation criteria for the bids?

Bids will be evaluated based on technical compliance (50%), cost competitiveness (30%), and financial stability (20%). A minimum score of 70 points is required to qualify. Factors include past experience, technical specifications adherence, and completeness of documentation.