Government Tender for Providing and Erecting Temporary Sound System in Botad District for Independence Day 2026
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹600
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
2
This government tender offers an exciting opportunity for experienced electrical and event management companies to provide and install a temporary sound system for the Independence Day 2026 celebrations in Botad District, Gujarat. The project involves supplying high-quality audio equipment, professional installation, and technical support for a two-day event. Bidders must meet strict eligibility criteria, including valid licenses, experience, and financial stability, to qualify. The tender process is conducted electronically via the nProcure portal, ensuring transparency and efficiency. With an estimated project value of INR 214,914.11, this tender is ideal for companies seeking government contracts in Gujarat's public event sector. Key deadlines include bid submission by August 5, 2026, and event date on August 15, 2026. Interested bidders are encouraged to review all tender documents, participate in free training sessions, and submit comprehensive bids to secure this prestigious government project.
Scope Of Work
The scope of work includes:
- Supplying all necessary sound equipment, including speakers, microphones, amplifiers, and mixing consoles.
- Erecting the sound system at designated locations in Botad District.
- Ensuring the system's operational readiness before the event.
- Testing and commissioning the sound system on the day of the event.
- Providing technical support during the event to address any issues.
The process involves:
- Delivery of equipment to the site.
- Installation and setup as per technical specifications.
- Testing and quality assurance.
- Operation during the event.
- Dismantling and removal post-event.
The contractor must ensure all equipment complies with safety and quality standards as specified in the tender documents. The project timeline is as per the detailed schedule attached in the tender documentation.
Technical Specifications
The sound system must include:
| Parameter | Specification |
|---|---|
| Speakers | High-power, weatherproof, suitable for outdoor events |
| Microphones | Wireless and wired options |
| Amplifiers | Capable of delivering required sound levels |
| Power Supply | Stable, uninterrupted power source |
Procedures:
- Delivery of equipment to the site.
- Installation as per technical drawings.
- Testing for sound clarity and coverage.
- Final approval before the event.
All equipment must meet the technical standards specified in the tender documents and be compliant with safety regulations.
Financial Requirements
The estimated project cost is INR 214,914.11. Bidders must submit a bid bond/E.M.D. of INR 10,745.70 (approximate 5% of estimated cost).
| Cost Component | Amount (INR) |
|---|---|
| Tender Fee | INR 600 |
| E.M.D. | INR 10,745.70 |
| Total Estimated Cost | INR 214,914.11 |
Payment terms:
- 30% advance on award.
- 70% upon completion and acceptance.
- Payments will be made through bank transfer as per contract terms.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹2,14,914
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
The Deputy Executive Engineer, Electrical (R&B) Sub Division Botad,
Bid Opening Authority
The Deputy Executive Engineer, Electrical (R&B) Sub Division Botad,
Address
Behind Government High School, next to the railway underpass, Sarangpur Road, Botad - 364710.
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 6
nivida-3.pdf
TENDER_DOCUMENT
SBD WTIH ELE BOOKLET FOR DEE LEVEL (3).pdf
TENDER_DOCUMENT
SCH-A.pdf
TENDER_DOCUMENT
SCH-B.pdf
TENDER_DOCUMENT
Tender Conditions Sound New (3).pdf
TENDER_DOCUMENT
tender details sound.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have a valid electrical contractor license issued by the IMP Department.
- ✓ Proven experience in setting up sound systems for large events.
- ✓ Financial stability with a solvency certificate of at least 20% of the estimated project cost.
- ✓ Valid GST registration and Income Tax PAN.
- ✓ Not blacklisted by any government department of Gujarat or other states.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Tender Fee D.D. | As specified |
| E.M.D. FDR | Valid for at least 165 days from bid submission |
| License | Valid license in E-2 Class or above |
| Experience | Proven track record in similar projects |
| Solvency | Minimum 20% of estimated cost |
| Registration | GST and other statutory registrations |
| Blacklist Status | Clear, no blacklisting |
Bidding Process
Process Timeline
07-08-2026 16:05
07-08-2026 16:10
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
(1) D.D. for Tender Fee
Required(2) FDR for E.M.D. (Minimum for 165 days from the last date of online submission of tender) as mentioned above / Exemption Certificate is Valid
Required(3) Latest valid license of Electrical Contractor issued by the IMP Department.
Required(4) Certified copy of Income Tax PAN Card.
Required(5) Solvency Certificate of Schedule/Nationalized Bank for calendar year 2026 (Minimum 20 Percentage of Estimated cost, issued in 2026).
Required(6) Valid Registration Certificate in appropriate class. (E-2 Class & above) (Govt. of Guj., R&B Deptt. Paripatra No. TNC-10-2016-(FA-591-16)02-C; dtd. 3.9.2016).
Required(7) GST Registration certificate
Required(8) Valid Experience Certificate in 3A format.
Required(9) Undertaking that Agency is not blacklisted by any government department of Gujarat or any other state.
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this government tender?
This tender seeks qualified contractors to provide and install a temporary sound system for the Independence Day celebration in Botad District on August 15, 2026. The project aims to ensure high-quality sound amplification for the event, requiring reliable equipment and professional setup, with a focus on safety, quality, and timely completion.
Who can bid for this tender?
Eligible bidders include electrical contractors, event management firms, sound system providers, and companies with proven experience in large outdoor events. Bidders must meet specific criteria such as valid licenses, experience, financial stability, and compliance with government regulations as detailed in the eligibility section.
What are the key deadlines for this tender?
The bid submission deadline is 05-08-2026 at 16:00, with the bid opening scheduled for 05-08-2026 at 16:10. The event date for the Independence Day celebration is 15-08-2026. Bidders are advised to submit all documents before the deadline to avoid disqualification.
What documents are required to participate?
Participants must submit:
- D.D. for tender fee
- FDR for E.M.D. (valid for 165 days)
- Valid electrical contractor license
- Income Tax PAN
- Solvency certificate
- Registration certificates (GST, etc.)
- Experience certificates
- Undertaking of non-blacklisting
All documents must be uploaded online as per the tender guidelines.
How is the bid evaluated and awarded?
Bids are evaluated based on technical compliance (50%), experience (30%), and financial offer (20%). The minimum technical score must be 70% for qualification. The lowest financial bid among compliant bids will be awarded the contract. Transparency and adherence to specifications are key evaluation factors.
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Documents 6
nivida-3.pdf
TENDER_DOCUMENT
SBD WTIH ELE BOOKLET FOR DEE LEVEL (3).pdf
TENDER_DOCUMENT
SCH-A.pdf
TENDER_DOCUMENT
SCH-B.pdf
TENDER_DOCUMENT
Tender Conditions Sound New (3).pdf
TENDER_DOCUMENT
tender details sound.pdf
TENDER_DOCUMENT